United Kingdom - Trowbridge: Software package and information systems

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Summary

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Threshold: 
OJEU
Main activities: 
General public services
NUTS Code: 
Type: 
Contract notice
Type of contract: 
SERVICES
Award criteria: 
The most economic tender
Published: 
Saturday, July 15, 2017
Tender ID: 
2017/S 134-274789

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses
Wiltshire Council
County Hall, Bythesea Road
Trowbridge
BA14 8JN
United Kingdom
Contact person: Ms Genna A'Court
Telephone: +44 1225712680
E-mail: andrew.pickernell@wiltshire.gov.uk
NUTS code: UKK15

Internet address(es):

Main address: http://www.wiltshire.gov.uk/

Address of the buyer profile: http://www.Oxfordshire.gov.uk

I.1)

Name and addresses
Oxfordfordshire County Council
Oxford
OX1 1ND
United Kingdom
E-mail: Anna.Fitzgerald@Oxfordshire.gov.uk
NUTS code: UKJ4

Internet address(es):

Main address: www.supplyinthesouthwest.org.uk

I.2)

Joint procurement
The contract involves joint procurement

I.3)

Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.supplyinthesouthwest.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.supplyinthesouthwest.org.uk

I.4)

Type of the contracting authority
Regional or local authority

I.5)

Main activity
General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title:

IT0100 Highways Asset Management Software.

Reference number: DN285890

II.1.2)

Main CPV code
48000000

II.1.3)

Type of contract
Services

II.1.4)

Short description:

Each Authorities wishes to appoint a single contractor for the provision and maintenance of a Remote Hosted (contractor to host) Highways Infrastructure Asset Management System. This is being procured under the open procedure. The Authorities reserve the right not to conclude any Contract as a result of the current procurement process. Wiltshire Council and Oxfordshire County Council are carrying out a full open tender process to replace current systems each with their own instance of a highways infrastructure asset management system. Emphasis will be placed on mobile working, ease of use and asset analysis tools. The tender process is a joint procurement exercise the outcome of which will be the awarding of 2 separate contracts 1 with Wiltshire Council and 1 with Oxfordshire County Council. The service requirement will vary as each authority will have different needs from the asset management systems being procured, this is detailed within the specification.

II.1.5)

Estimated total value
Value excluding VAT: 3 500 000.00 GBP

II.1.6)

Information about lots
This contract is divided into lots: no

II.2)

Description

II.2.1)

Title:

II.2.2)

Additional CPV code(s)

II.2.3)

Place of performance
NUTS code: UKJ4
NUTS code: UKK15

II.2.4)

Description of the procurement:

The estimated range of value of the Wiltshire contract over the full 10 year period should the options be exercised is anticipated to be in the range of 1 400 000 GBP and 2 400 000 GBP.

The estimated range of value of the Oxfordshire contract over the full 10 year period should the options be exercised is anticipated to be in the range of 900 000 GBP and 1 100 000 GBP.

This is a complex ICT solution and is expected to remain both statutorily compliant and also incorporate at the authorities discretion developments and advances in technology that better deliver the requirements and do not materially change the basis of the contract. Therefore the estimated value at II.2.6) of this contract notice reflects the total value of both contracts including an element for potential development costs during the period.

II.2.5)

Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 70
Cost criterion - Name: Cost / Weighting: 30

II.2.6)

Estimated value
Value excluding VAT: 3 500 000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 72
This contract is subject to renewal: yes
Description of renewals:

An option to extend a further period or periods up to a total of 4 years (in any combination e.g. 1+1+1+1 or 3+1 or 2+2) is included as an option, potentially extending the contract term to 10 years should it be taken up.

II.2.10)

Information about variants
Variants will be accepted: no

II.2.11)

Information about options
Options: no

II.2.12)

Information about electronic catalogues

II.2.13)

Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)

Economic and financial standing

III.1.3)

Technical and professional ability

III.1.5)

Information about reserved contracts

III.2)

Conditions related to the contract

III.2.1)

Information about a particular profession

III.2.2)

Contract performance conditions:

III.2.3)

Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure
Open procedure

IV.1.3)

Information about a framework agreement or a dynamic purchasing system

IV.1.4)

Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)

Information about electronic auction

IV.1.8)

Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no

IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

IV.2.2)

Time limit for receipt of tenders or requests to participate
Date: 22/08/2017
Local time: 12:00

IV.2.3)

Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)

Languages in which tenders or requests to participate may be submitted:
English

IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

IV.2.7)

Conditions for opening of tenders
Date: 22/08/2017
Local time: 13:00

Section VI: Complementary information

VI.1)

Information about recurrence
This is a recurrent procurement: no

VI.2)

Information about electronic workflows

VI.3)

Additional information:

VI.4)

Procedures for review

VI.4.1)

Review body
Wiltshire Council
Trowbridge
United Kingdom

VI.4.2)

Body responsible for mediation procedures

VI.4.3)

Review procedure

VI.4.4)

Service from which information about the review procedure may be obtained

VI.5)

Date of dispatch of this notice:
13/07/2017