United Kingdom - Oban: Architectural design services

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Summary

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Threshold: 
OJEU
Main activities: 
Housing and community amenities
Type: 
Contract notice
Type of contract: 
SERVICES
Award criteria: 
The most economic tender
Published: 
Saturday, June 17, 2017
Tender ID: 
2017/S 115-231734

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses
Argyll Community Housing Association Limited
Menzies House, Glenshellach Business Park
Oban
PA34 4RY
United Kingdom
Telephone: +44 1546605829
E-mail: matthew.macaulay@acha.co.uk
NUTS code: UKM6

Internet address(es):

Main address: http://www.acha.co.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10562

I.2)

Joint procurement

I.3)

Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: www.publiccontractsscotland.gov.uk

I.4)

Type of the contracting authority
Other type: registered social landlord

I.5)

Main activity
Housing and community amenities

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title:

Review of New Build Design Guide for Social Housing.

II.1.2)

Main CPV code
71220000

II.1.3)

Type of contract
Services

II.1.4)

Short description:

ACHA are seeking to appoint consultants to review current practice in housing design and develop proposals for a revised ACHA New Build Design Guide for social housing. The commission will include reviewing the best practice in new build housing design and to report on the best of the current trends. The cost implications of the design guide will be required and a final New Build Design Guide will be included as the key output of the commission.

II.1.5)

Estimated total value
Value excluding VAT: 25 000.00 GBP

II.1.6)

Information about lots
This contract is divided into lots: no

II.2)

Description

II.2.1)

Title:

II.2.2)

Additional CPV code(s)
71220000
71324000

II.2.3)

Place of performance
NUTS code: UKM6

II.2.4)

Description of the procurement:

a) Review the best practice in new build housing design;

b) Review the changing trends in housing needs and demands and report on how these will impact on housing design;

c) Analyse the costs and comparison with HAG benchmarks;

d) The review should include consideration of some of the following areas of housing development:

i. Review of innovation in new build social housing throughout the sector;

ii. Review the current standards and likely future standards in housing e.g. changes to building standards, eco homes, the code for sustainable homes and other Government initiatives;

iii. Review the changing needs of tenants in the design of their homes, an example is working or studying at home;

iv. Evaluate the options for domestic energy production and renewable energy;

v. Review modern methods of construction and off site construction that have been successfully applied to residential housing and the use of innovative materials;

vi. Analyse the design options in light of the current funding parameters;

vii. Recommend any sources of additional funding that could be accessed to implement improved design standards;

viii. Recommend a list of possible study visits to allow ACHA to see best practice in action;

ix. Include discussion with ACHA's internal departments and the Board;

x. Following a review of the above aspects, recommend the best practice that could be applied by ACHA;

xi. Revise the New Build Design Guide to implement the recommendations.

e) Prepare draft report for presentation to ACHA to include all aspects up to and including d) items i to xi;

f) Prepare final report for ACHA, including any amendments and clarifications;

g) Revise the New Build Design guide with agreed recommendations from final report.

II.2.5)

Award criteria
Criteria below
Quality criterion - Name: Description of your interpretation of the brief, and your approach to the Project Delivery approach for the tasks described in the brief. / Weighting: 1.5
Quality criterion - Name: Draft programme of task showing key stages / Weighting: 1.1
Quality criterion - Name: Details of your project delivery team, its structure and any subcontractors involved. / Weighting: 1.3
Quality criterion - Name: Referee letters from 3 or more local authorities, Registered Social Landlords, or other relevant housing organisations for recent commissions. / Weighting: 1.1
Price - Weighting: 40 %

II.2.6)

Estimated value
Value excluding VAT: 25 000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 4
This contract is subject to renewal: no

II.2.9)

Information about the limits on the number of candidates to be invited
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

Stage 1 — Pre-Qualification via the ESPD. The ESPD asks bidders general questions; when completing, bidders must have regard for the statements in this Notice that detail specific requirements. Bidder's must pass the minimum standards sections of the ESPD (Scotland). Statements including the specific requirements for these questions can be found within Section III.1.1, III.1.2 and III.1.3 of the Contract Notice.

Complete the scored ESPD Section 4C Technical and Professional ability. Statements for these scored questions can be found in Section III.1.3) of this Notice. Section 4C will be scored as per the scoring methodology detailed below.

0 — Unacceptable. Nil or inadequate response that fails to demonstrate previous experience/capacity/capability.

1 — Poor. Response is partially relevant but generally poor and shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/capacity/capability.

2 — Acceptable. Response is relevant and acceptable and demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature.

3 — Good. Response is relevant and good and is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/ capacity/capability relevant to providing similar services to similar clients.

4 — Excellent. Response is completely relevant and excellent overall and is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

The responses to the questions of Section III.1.3 of the Contract Notice will be weighted the following way:

Question 4C.1.2: 30%, 4C.6: 10%, 4C.6.1: 25%, 4C.8.1 10% 4C.8.2: 15%, and 4C.10: 10%.

Economic and financial standing

This section refers to section B of Part IV of the ESPD (Scotland) and covers questions 4B.1.1, 4B.3, 4B.5.1, 4B.5.2 and 4.5.3 of the ESPD (Scotland).

4B.1.1 Bidders required to have a minimum ‘general’ yearly turnover of 75 000 GBP for the last 3 years.

4.B.3 Where turnover information is not available for the time period requested, the bidder will be required to state the date which they set-up or started trading.

4.B.5.1 It is a requirement that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the following types and levels of insurance:

Employers (Compulsory) Liability Insurance — minimum cover of 5 000 000 GBP.

Public Liability Insurance — minimum cover of 5 000 000 GBP.

Professional Indemnity Insurance — minimum cover 5 000 000 GBP.

Technical and professional liability

4C.1.2 Bidders required to provide examples of other commissions that demonstrate that they have the relevant experience to deliver the services described in the Contract Notice.

4C.6 Bidders required to confirm that their firm has appropriate qualifications to undertake the task.

4C.6.1 Bidders required to confirm that their managerial staff has appropriate qualifications to undertake the task. Membership of the ARB, RIBA or RIAS and RICS is required as a minimum as part of the project team.

4C.8.1 Bidders required to confirm their average annual manpower for the last 3 years

4C.8.2 Bidders required to confirm the number of managerial staff

4C.10 Bidders required to confirm whether they intend to subcontract, and if so, for what proportion of the contract.

For a description of selection criteria associated with Section D of Part IV of the ESPD (Scotland) please refer to word file attached to this Contract Notice named ‘4D1 — Quality Assurances Schemes and Environmental Management Standards — Selection Criteria’

We will take the 5 highest scoring bidders through and they will be invited to submit a tender.

II.2.10)

Information about variants
Variants will be accepted: no

II.2.11)

Information about options
Options: no

II.2.12)

Information about electronic catalogues

II.2.13)

Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)

Economic and financial standing
List and brief description of selection criteria:

4B.1.1 Bidders required to have a minimum ‘general’ yearly turnover for the last 3 years.

4.B.3 Where turnover information is not available for the time period requested, the bidder will be required to state the date which they set-up or started trading.

4.B.5.1 It is a requirement that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the following types and levels of insurance:

Employers (Compulsory) Liability Insurance;

Public Liability Insurance;

Professional Indemnity Insurance.

Minimum level(s) of standards possibly required:

4B.1.1 75 000 GBP.

4.B.3 as above.

4.B.5.1.

Employers (Compulsory) Liability Insurance — minimum cover of 5 000 000 GBP.

Public Liability Insurance — minimum cover of 5 000 000 GBP.

Professional Indemnity Insurance — minimum cover 5 000 000 GBP.

Technical and professional liability.

III.1.3)

Technical and professional ability
List and brief description of selection criteria:

4C.1.2 Bidders required to provide examples of other commissions that demonstrate that they have the relevant experience to deliver the services described in the Contract Notice.

4C.6 Bidders required to confirm that their firm has appropriate qualifications to undertake the task.

4C.6.1 Bidders required to confirm that their managerial staff has appropriate qualifications to undertake the task. Membership of the ARB, RIBA or RIAS and RICS is required as a minimum as part of the project team.

4C.8.1 Bidders required to confirm their average annual manpower for the last 3 years

4C.8.2 Bidders required to confirm the number of managerial staff

4C.10 Bidders required to confirm whether they intend to subcontract, and if so, for what proportion of the contract.

Minimum level(s) of standards possibly required:

4C.1.2 Three examples of other commissions that demonstrate that they have the relevant experience to deliver the services described in the Contract Notice.

4C.6 Qualifications — Membership of the ARB, RIBA or RIAS and RICS is required as a minimum as part of the project team.

4C.6.1 Managerial staff qualifications — membership of the ARB, RIBA or RIAS and RICS is required as a minimum as part of the project team.

III.1.5)

Information about reserved contracts

III.2)

Conditions related to the contract

III.2.1)

Information about a particular profession

III.2.2)

Contract performance conditions:

III.2.3)

Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure
Restricted procedure

IV.1.3)

Information about a framework agreement or a dynamic purchasing system

IV.1.4)

Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)

Information about electronic auction

IV.1.8)

Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes

IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

IV.2.2)

Time limit for receipt of tenders or requests to participate
Date: 17/07/2017
Local time: 12:00

IV.2.3)

Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 27/07/2017

IV.2.4)

Languages in which tenders or requests to participate may be submitted:
English

IV.2.6)

Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)

Conditions for opening of tenders

Section VI: Complementary information

VI.1)

Information about recurrence
This is a recurrent procurement: no

VI.2)

Information about electronic workflows

VI.3)

Additional information:

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at: http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=499335

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at: http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:499335)

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=499335

VI.4)

Procedures for review

VI.4.1)

Review body
Argyll Community Housing Association Limited
Menzies House, Glenshellach Business Park
Oban
PA34 4RY
United Kingdom
Telephone: +44 1546605829

Internet address:http://www.acha.co.uk

VI.4.2)

Body responsible for mediation procedures

VI.4.3)

Review procedure

VI.4.4)

Service from which information about the review procedure may be obtained

VI.5)

Date of dispatch of this notice:
15/06/2017