United Kingdom - Loughborough: Library management system

Organisation text: 
Loughborough University
Main activities: 
Education
Type: 
Contract notice
Type of contract: 
SERVICES
Market: 
SERVICES
Bid type: 
Submission for all lots
Awarding procedure: 
Open procedure
Award criteria: 
The most economic tender
Published: 
Friday, November 11, 2016
Tender cycle: 
Tender ID: 
2016/S 218-398049

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Loughborough University
Purchasing Office
For the attention of: Jake Smith
LE11 3TU Loughborough
United Kingdom
Telephone: +44 1509228186
E-mail: J.M.Smith@lboro.ac.uk

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/loughborouni/aspx/home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)

Type of the contracting authority
Body governed by public law

I.3)

Main activity
Education

I.4)

Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:
LU00516 — The Provision of Library Management Service.

II.1.2)

Type of contract and location of works, place of delivery or of performance
Services
Service category No 7: Computer and related services

NUTS code UK,UKF22

II.1.3)

Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract

II.1.4)

Information on framework agreement

II.1.5)

Short description of the contract or purchase(s)
Loughborough University Library is seeking to adopt a new Library Management System which will support a mixed print and electronic information economy, effectively manage its electronic resources including metadata and licenses and ensure quality of service provision to its patrons.

The Library is seeking to ideally adopt a Library Management System that is offered by the vendor as ‘software as a service’. In doing so the key aim is to create more efficient processes and workflows, and by making these efficiencies ensure services are delivered in a seamless, timely and effective manner.

The Library is seeking to enter into a contract for an initial period of 5 years from implementation with an option to extend thereafter if both parties are in agreement for a further period or periods up to a total of 5 years taking the contract term to a maximum of 10 years.

II.1.6)

Common procurement vocabulary (CPV)

48161000, 48100000, 48190000

II.1.7)

Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)

Lots
This contract is divided into lots: no

II.1.9)

Information about variants
Variants will be accepted: no

II.2)

Quantity or scope of the contract

II.2.1)

Total quantity or scope:
Refer to Invitation to Tender Document.

II.2.2)

Information about options
Options: no

II.2.3)

Information about renewals
This contract is subject to renewal: no

II.3)

Duration of the contract or time limit for completion
Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)

Conditions relating to the contract

III.1.1)

Deposits and guarantees required:

III.1.2)

Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment shall be against milestones as outlined in the ITT.

III.1.3)

Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Must be one corporate entity.

III.1.4)

Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: .As set out within the tender documents.

III.2)

Conditions for participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As set out within the tender documents.

III.2.2)

Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As set out within the tender documents.
Minimum level(s) of standards possibly required: As set out within the tender documents.

III.2.3)

Technical capacity
Information and formalities necessary for evaluating if the requirements are met:

As set out within the tender documents.

III.2.4)

Information about reserved contracts

III.3)

Conditions specific to services contracts

III.3.1)

Information about a particular profession
Execution of the service is reserved to a particular profession: no

III.3.2)

Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)

Type of procedure

IV.1.1)

Type of procedure
Open

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)

Award criteria

IV.2.1)

Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)

Information about electronic auction
An electronic auction will be used: no

IV.3)

Administrative information

IV.3.1)

File reference number attributed by the contracting authority:
LU00516

IV.3.2)

Previous publication(s) concerning the same contract
no

IV.3.3)

Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 16.12.2016 - 12:00
Payable documents: no

IV.3.4)

Time limit for receipt of tenders or requests to participate
16.12.2016 - 12:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates
10.11.2016

IV.3.6)

Language(s) in which tenders or requests to participate may be drawn up
English.

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)

Conditions for opening of tenders
Date: 16.12.2016 - 12:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Procurement Officer.

Section VI: Complementary information

VI.1)

Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2027.

VI.2)

Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no

VI.3)

Additional information
Bidders interested in this procurement can access our ITT (Invitation to Tender) via our electronic tendering system In-Tend. A link to In-Tend can be found in section 2 of the notice, repeated here:

https://in-tendhost.co.uk/loughborouni/aspx/home

Tenders must be returned, via In-Tend by the deadline stated in section 1.1, repeated here — 12:00 on the 16.12.2016.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Royal Courts of Justice
Strand
WC2A 2LL London
United Kingdom

VI.4.2)

Lodging of appeals

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Date of dispatch of this notice:
8.11.2016
Low Value Tender: