Tender: Telford: glass

UK-Telford: glass

2009/S 192-276020

CONTRACT NOTICE

Supplies

SECTION I: CONTRACTING AUTHORITY

I.1) NAME, ADDRESSES AND CONTACT POINT(S):

Address: Organisation: Defence Support Group (DSG), DSG Support Group,

B cluster, sapphire house, stafford park 10

, Country code: UK-Telford Postal code: TF3 3AD. Tel. +44 1952215362. E-mail: colin.fernley@dsg.mod.uk.

Further information can be obtained at: As in above-mentioned contact point(s).

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s).

Tenders or requests to participate must be sent to: As in above-mentioned contact point(s).

I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:

Ministry or any other national or federal authority, including their regional or local sub-divisions.

Defence.

The contracting authority is purchasing on behalf of other contracting authorities: no.

SECTION II: OBJECT OF THE CONTRACT

II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:

UK-Telford: for direct repair/replacement of windscreens and bodyglass.

II.1.2) Type of contract and location of works, place of delivery or of performance:

Supplies.

Purchase.

Main place of delivery: United Kingdom.

NUTS code: Location: "UNITED KINGDOM">UK.

II.1.3) The notice involves:

A public contract.

II.1.4) Information on framework agreement:
II.1.5) Short description of the contract or purchase(s):

Glass. The Authority has a requirement for the Direct Repair/Replacement of Windscreens and Bodyglass for a period of up to 5 years with an option to extend for a further 2 years, covering a varied range of light and heavy logistic vehicles utilised by the Armed Forces. Services are to be executed in accordance with Original Equipment Manufacturers Specifications. Service providers must be able to complete the supply of replacement and repair of Windscreen/Bodyglass within 24 hours to current legal requirements. Service Providers must be able to supply all necessary parts and materiel to effect the repair/replacement within the specified turn around time and to detailed quality standards. The Service provider will need to ensure national coverage in Great Britain, Northern Ireland and Germany. The full scope of the service may also encompass training areas in Poland and the Czech Republic.

Articles Required:

1. A Windscreen/Glass Repair/Replacement service for Units of the Armed Forces, throughout Great Britain, Northern Ireland and Germany. The full scope of the service may also encompass training areas in Poland and the Czech Republic:

a. Supply and fit of windscreens and body glass at MOD sites or roadside to Original Equipment/MOD Specification on a like for like basis using either ready made windows, or cut on site laminated flat glass;

b. The repair of windscreens at MOD or Contractor sites;

c. The supply of surrounds, trims and accessories when required to effect glass/windscreen replacement;

d. A fitting only service where MOD supply windows/glass;

e. A removal and refit service for windows/glass;

2. The supply of windscreens. body glass, trims and accessories to MOD stores or traffic heads. Stock orders on a carriage paid basis.

The ordering process will be using P2P and/or MOD Form 932 initially with the aim of migrating all the business to P2P. Contract management will be via the LSBU Telford Contractor Management Performance Assessment tool (IMPACT).

Full specifications detailing the exact scope of the scheme will be made available to those Contractors successful in being selected to receive an Invitation to Tender.

It should be noted that Award software may be used as part of the tender evaluation process.

II.1.6) Common procurement vocabulary (CPV):

CPV code: "Glass">14820000 .

II.1.7) Contract covered by the Government Procurement Agreement (GPA):

No.

II.1.8) Division into lots:

No.

II.1.9) Variants will be accepted:

No.

II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope:
II.2.2) Options:
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:

Duration in months: (from the award of the contract).

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required:
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:

Standard mod payment process.

III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4) Other particular conditions to which the performance of the contract is subject:
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
III.2.2) Economic and financial capacity:
III.2.3) Technical capacity:
III.2.4) Reserved contracts:
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:

SECTION IV: PROCEDURE

IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure:

Restricted.

IV.1.2) Limitations on the number of operators who will be invited to tender or to participate:
IV.1.3) Reduction of the number of operators during the negotiation or dialogue:
IV.2) AWARD CRITERIA
IV.2.1) Award criteria:

The most economically advantageous tender in terms of the criteria stated below:

Lowest technically compliant offer. Weighting: 100.

IV.2.2) An electronic auction will be used:

No.

IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
IV.3.2) Previous publication(s) concerning the same contract:

No.

IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document:
IV.3.4) Time-limit for receipt of tenders or requests to participate:

6.11.2009 - 12:00.

IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates:
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up:

English.

IV.3.7) Minimum time frame during which the tenderer must maintain the tender:
IV.3.8) Conditions for opening tenders:

SECTION VI: COMPLEMENTARY INFORMATION

VI.1) THIS IS A RECURRENT PROCUREMENT:

No.

VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:

No.

VI.3) ADDITIONAL INFORMATION:

Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU:- These contract opportunities are published in the Official Journal of the European Union (OJEU) and the MoD Defence Contracts Bulletin. The award of any subsequent contract arising from such requirements is subject to the Public Contract Regulations 2006. Where advertising is necessary in the OJEU and the DCB, the content of the two adverts must be exactly the same. Tracker Reference: TKR-2009102-DCB-1226376 GO Reference: GO-2009102-DCB-1226377.

VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures:

Address: Organisation: Defence Support Group (DSG), DSG Support Group.

Body responsible for mediation procedures:

Address: Organisation: Defence Support Group (DSG), DSG Support Group.

VI.4.2) Lodging of appeals:
VI.4.3) Service from which information about the lodging of appeals may be obtained:

Address: Organisation: Defence Support Group (DSG), DSG Support Group.

VI.5) DATE OF DISPATCH OF THIS NOTICE:

2.10.2009.