Tender: London: sewage, refuse, cleaning and environmental services

UK-London: sewage, refuse, cleaning and environmental services

2009/S 175-252472

CONTRACT NOTICE

Supplies

SECTION I: CONTRACTING AUTHORITY

I.1) NAME, ADDRESSES AND CONTACT POINT(S):

Address: Organisation: Metropolitan Police,

Floor 8 Empress State Building, Earls Court

, Contact: Mrs Sue Panesar, Attn: Mrs Sue Panesar, Country code: UK-London Postal code: SW6 1TR. Tel. +44 2071611513. E-mail: sue.panesar@met.police.uk.

I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:

Regional or local authority.

Public order and safety.

The contracting authority is purchasing on behalf of other contracting authorities: yes.

SECTION II: OBJECT OF THE CONTRACT

II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:

SS2/09/48 - Supply and Delivery of Cleaning Consumables and Ancillary Items.

II.1.2) Type of contract and location of works, place of delivery or of performance:

Supplies.

Purchase.

Main place of delivery: London.

NUTS code: Location: "LONDON">UKI.

II.1.3) The notice involves:

The establishment of a framework agreement.

II.1.4) Information on framework agreement:

Framework agreement with a single operator.

Duration of the framework agreement: Duration in year(s): 4.

Estimated total value of purchases for the entire duration of the framework agreement:

Estimated value excluding VAT: 1 600 000 GBP.

II.1.5) Short description of the contract or purchase(s):

Introduction and Background. The Metropolitan Police Authority ('MPA') as a contracting authority in collaboration with London Fire and Emergency Planning Authority ('LFEPA'), who run the London Fire Brigade and collectively referred to as the 'Contracting Authorities' is tendering for the Supply and Delivery of various cleaning and industrial consumable items. This includes the following but please note this list is not exhaustive:Cleaning Consumables: a range of brooms, broom heads, mop heads, mop handles, buckets, paper towels, sponges, toilet rolls, refuse bags, rubber gloves, shampoo,toothpaste, toothbrushes. Environmentally friendly alternatives will also need to be provided.Ancillary Items: Batteries, fire-extinguishers, lubricants, car shampoo wash and wax, gloves, polishes, adhesives and search mirrors. The Contracting Authorities is seeking through this tendering process to set up a contract for three years and a unilateral option of the Contracting Authorities to extend by a further period or further periods up to an aggregate of 12 months.The Service Requirements: The Contracting Authorities requires the successful service provider to be responsible for the Supply and Delivery of Cleaning items to the MPA and LFEPA. For the MPA this will be via an on-line catalogue on the MPS E-Procurement SAP system. The LFEPA will access via their online Purchasing Order Management System ‘POMS'. The supplier shall deliver the goods to the location in accordance with the delivery instructions which will be sent out with the Invitation to Tender (ITT). The MPA and LFEPA Product Requirement Lists have been attached at Appendix 3 and 4. These are for ‘GUIDANCE ONLY' and are ‘SUBJECT TO CHANGE'. Brand names are to indicate the quality expected. Alternative quality products will be accepted but will be tested prior to acceptance. If the alternative is not up to the standard required then the Supplier will be expected to supply the branded product. The final lists will be enclosed in the ITT pack. The Contractor may be expected to take ownership of bespoke MPA items that are currently held in stock by the incumbent Contractor.

II.1.6) Common procurement vocabulary (CPV):

CPV code: "Sewage, refuse, cleaning and environmental services">90000000 , CPV code: "Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products">39000000 .

II.1.7) Contract covered by the Government Procurement Agreement (GPA):

No.

II.1.8) Division into lots:

No.

II.1.9) Variants will be accepted:

No.

II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope:

Introduction and Background. The Metropolitan Police Authority ('MPA') as a contracting authority in collaboration with London Fire and Emergency Planning Authority ('LFEPA'), who run the London Fire Brigade and collectively referred to as the 'Contracting Authorities' is tendering for the Supply and Delivery of various cleaning and industrial consumable items. This includes the following but please note this list is not exhaustive:Cleaning Consumables: a range of brooms, broom heads, mop heads, mop handles, buckets, paper towels, sponges, toilet rolls, refuse bags, rubber gloves, shampoo,toothpaste, toothbrushes. Environmentally friendly alternatives will also need to be provided.Ancillary Items: Batteries, fire-extinguishers, lubricants, car shampoo wash and wax, gloves, polishes, adhesives and search mirrors. The Contracting Authorities is seeking through this tendering process to set up a contract for three years and a unilateral option of the Contracting Authorities to extend by a further period or further periods up to an aggregate of 12 months.The Service Requirements: The Contracting Authorities requires the successful service provider to be responsible for the Supply and Delivery of Cleaning items to the MPA and LFEPA. For the MPA this will be via an on-line catalogue on the MPS E-Procurement SAP system. The LFEPA will access via their online Purchasing Order Management System ‘POMS'. The supplier shall deliver the goods to the location in accordance with the delivery instructions which will be sent out with the Invitation to Tender (ITT). The MPA and LFEPA Product Requirement Lists have been attached at Appendix 3 and 4. These are for ‘GUIDANCE ONLY' and are ‘SUBJECT TO CHANGE'. Brand names are to indicate the quality expected. Alternative quality products will be accepted but will be tested prior to acceptance. If the alternative is not up to the standard required then the Supplier will be expected to supply the branded product. The final lists will be enclosed in the ITT pack. The Contractor may be expected to take ownership of bespoke MPA items that are currently held in stock by the incumbent Contractor.

Estimated value excluding VAT: 1 600 000 GBP.

II.2.2) Options:

No.

II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required:

Those invited to tender will be advised of any requirements to provide deposits and guarantees, parent company and or other guarantees of performances and financial liability if considered appropriate.

III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:
III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Any grouping of service providers will be required to nominate a lead partner with whom the authority can contract, or form themselves into a single legal entity, before any contract is awarded.

III.1.4) Other particular conditions to which the performance of the contract is subject:

No.

III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

Information and formalities necessary for evaluating if requirements are met: As detailed in the PQQ Document.

III.2.2) Economic and financial capacity:

Information and formalities necessary for evaluating if requirements are met: Economic and financial capacity requirement can be found within the PQQ Document at www.bluelight.gov.uk.

III.2.3) Technical capacity:

Information and formalities necessary for evaluating if requirements are met:

As detailed in the PQQ Document.

Minimum level(s) of standards possibly required:

As detailed in the PQQ Document.

III.2.4) Reserved contracts:

No.

III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:

No.

III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:

No.

SECTION IV: PROCEDURE

IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure:

Restricted.

IV.1.2) Limitations on the number of operators who will be invited to tender or to participate:

Envisaged minimum number: 5. Maximum number: 8

Objective criteria for choosing the limited number of candidates: As defined in the PQQ Document.

IV.1.3) Reduction of the number of operators during the negotiation or dialogue:
IV.2) AWARD CRITERIA
IV.2.1) Award criteria:

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.

IV.2.2) An electronic auction will be used:

No.

IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:

SS2/09/48.

IV.3.2) Previous publication(s) concerning the same contract:

No.

IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document:

Time limit for receipt of requests for documents or for accessing documents: 16.10.2009 - 17:00.

Payable documents: no.

IV.3.4) Time-limit for receipt of tenders or requests to participate:

16.10.2009 - 17:00.

IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates:
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up:

English.

IV.3.7) Minimum time frame during which the tenderer must maintain the tender:
IV.3.8) Conditions for opening tenders:

Persons authorised to be present at the opening of tenders: no.

SECTION VI: COMPLEMENTARY INFORMATION

VI.1) THIS IS A RECURRENT PROCUREMENT:

No.

VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:

No.

VI.3) ADDITIONAL INFORMATION:

Further details and to access this PQQ please register at www.bluelight.gov.uk.

VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures:

Address: Organisation: Mrs Sue Panesar,

Procurement Services 8th Floor West Empress State Building Empress Approach Lillie Road London

, Country code: UK- Postal code: SW6 1TR. E-mail: sue.panesar@met.police.uk. Tel. +44 2071611513.

VI.4.2) Lodging of appeals:
VI.4.3) Service from which information about the lodging of appeals may be obtained:
VI.5) DATE OF DISPATCH OF THIS NOTICE:

9.9.2009.