Tender: Leicester: enamels and glazes

UK-Leicester: enamels and glazes

2009/S 155-226313

CONTRACT NOTICE

Supplies

SECTION I: CONTRACTING AUTHORITY

I.1) NAME, ADDRESSES AND CONTACT POINT(S):

Address: Organisation: Eastern Shires Purchasing Organisation (see www.espo.org),

Barnsdale Way, Grove Park, Enderby

, Attn: Hollie Ruston - Assistant Contracts Admin Officer, Country code: UK-Leicester Postal code: LE19 1ES. Tel. +44 1162657928. E-mail: h.ruston@espo.org. Fax +44 1162944399.

Internet address(es):

General address of the contracting authority: www.espo.org.

Address of the buyer profile: www.espo.org.

Further information can be obtained at: As in above-mentioned contact point(s).

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s).

Tenders or requests to participate must be sent to: As in above-mentioned contact point(s).

I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:

Regional or local authority.

Other: Local Authority Services.

SECTION II: OBJECT OF THE CONTRACT

II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:

UK-Midlands/East of England/UK: clays and glazes - 162/10.

II.1.2) Type of contract and location of works, place of delivery or of performance:

Supplies.

Purchase.

Main place of delivery: ESPO requires to establish framework agreements for use by its Member Authorities of Leicestershire, Lincolnshire, Cambridgeshire, Norfolk and Warwickshire County Councils and Peterborough and Leicester City Councils and all other UK public sector bodies. The latter will include Local Authorities, Educational Establishments, Police and Emergency Services, NHS Bodies, Central Government Departments and their Agencies and also registered charities.

See the following websites for details:

http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

http://www.edubase.gov.uk/EstablishmentFind.aspx

http://www.schoolswebdirectory.co.uk/localauthorities.php

http://www.hero.ac.uk/uk/universities___colleges/

http://www.police-information.co.uk/police-directory/

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm

http://www.charity-commission.gov.uk/registeredcharities/first.asp.

II.1.3) The notice involves:

The establishment of a framework agreement.

II.1.4) Information on framework agreement:

Framework agreement with several operators.

Maximum number of participants to the framework agreement envisaged: 8.

Duration of the framework agreement: Duration in months: 36.

Estimated total value of purchases for the entire duration of the framework agreement:

Estimated value excluding VAT: 412 000 GBP.

II.1.5) Short description of the contract or purchase(s):

Tenders are invited for the supply and delivery of clays and glazes, including tools and mosaic tiles. CPV's; Enamels and glazes; Clay;

II.1.6) Common procurement vocabulary (CPV):

CPV code: "Enamels and glazes">44812100 , CPV code: "Clay">14221000 .

II.1.7) Contract covered by the Government Procurement Agreement (GPA):

Yes.

II.1.8) Division into lots:

Yes.

Tenders should be submitted for: one or more lots.

II.1.9) Variants will be accepted:

Yes.

II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope:
II.2.2) Options:

Yes.

Description of these options: The framework contract has the option to extend for up to a further 12 months. The value stated in section 11.1.4.2 includes the option period.

II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:

Starting: 1.1.2010. Completion: 31.12.2012.

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required:
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:
III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4) Other particular conditions to which the performance of the contract is subject:

Yes.

The Supplier agrees that there shall be no discrimination by it against any person with respect to opportunity for employment or conditions of employment, because of age, culture, disability, gender, marital status, race, religion or sexual orientation. The Supplier shall in all matters arising in the performance of the Agreement comply with the provisions of the Sex Discrimination act 1975 and the Disability Discrimination Act 1995 and any regulations made there under. The Supplier shall in all matters arising in the performance of the Agreement comply with the provisions of the Employment Equality (Age) Regulations 2006. The Supplier must comply with the provisions of the Race Relations Act 1976 and the Race Relations (Amendment) Act 2002 and shall ensure that they perform their responsibilities under this Agreement with due regard to the need to eliminate unlawful racial discrimination, and to promote equality of opportunity and good relationships between different racial groups.

III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

Information and formalities necessary for evaluating if requirements are met: As detailed in the Invitation to Tender.

III.2.2) Economic and financial capacity:

Minimum level(s) of standards possibly required: As detailed in the Invitation to Tender.

III.2.3) Technical capacity:

Information and formalities necessary for evaluating if requirements are met:

As detailed in the Invitation to Tender.

Minimum level(s) of standards possibly required:

As detailed in the Invitation to Tender.

III.2.4) Reserved contracts:

No.

III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:

No.

III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:

SECTION IV: PROCEDURE

IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure:

Open.

IV.1.2) Limitations on the number of operators who will be invited to tender or to participate:
IV.1.3) Reduction of the number of operators during the negotiation or dialogue:
IV.2) AWARD CRITERIA
IV.2.1) Award criteria:

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.

IV.2.2) An electronic auction will be used:

No.

IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:

162.

IV.3.2) Previous publication(s) concerning the same contract:

Prior information notice

Notice number in OJ: 2009/S 22 312 64 of 3.2.2009.

IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document:

Time limit for receipt of requests for documents or for accessing documents: 25.9.2009.

Payable documents: no.

IV.3.4) Time-limit for receipt of tenders or requests to participate:

2.10.2009 - 17:00.

IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates:
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up:

English.

IV.3.7) Minimum time frame during which the tenderer must maintain the tender:

Duration in days: 90 (from the date stated for receipt of tender).

IV.3.8) Conditions for opening tenders:

SECTION VI: COMPLEMENTARY INFORMATION

VI.1) THIS IS A RECURRENT PROCUREMENT:
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:
VI.3) ADDITIONAL INFORMATION:

GO reference: GO 09081218/01.

VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures:
VI.4.2) Lodging of appeals:

Precise information on deadline(s) for lodging appeals: ESPO will incorporate a minimum 10 calendar day standstill period at the point information on the award of contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have two working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such information should be required from the address stated in section 1.1.

If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.

VI.4.3) Service from which information about the lodging of appeals may be obtained:
VI.5) DATE OF DISPATCH OF THIS NOTICE:

12.8.2009.