Tender: Stirling: graphic design services

UK-Stirling: graphic design services

2010/S 19-026784

CONTRACT NOTICE

Supplies

SECTION I: CONTRACTING AUTHORITY

I.1) NAME, ADDRESSES AND CONTACT POINT(S):

Address: Organisation: University of Stirling,

Procurement Office, Room 2B10, Cottrell Building

, Attn: Louise Reed, Stirling Postal code: FK9 4LA, UNITED KINGDOM. Tel. +44 1786467107. E-mail: l.a.reed@stir.ac.uk. Fax +44 1786467143.

Internet address(es):

General address of the contracting authority: http://www.external.stir.ac.uk.

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00112.

Further information can be obtained at:

Address: Organisation: University of Stirling,

Room 2B1, Cottrell Building

, Contact: External Relations, Attn: Helen Tabel, Stirling Postal code: FK9 4LA, UNITED KINGDOM. Tel. +44 1786466676. E-mail: helen.tabel@stir.ac.uk. URL: http://www.external.stir.ac.uk.

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s).

Tenders or requests to participate must be sent to: As in above-mentioned contact point(s).

I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:

Body governed by public law.

Education.

SECTION II: OBJECT OF THE CONTRACT

II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:

Student Recruitment and Marketing Materials (Print and Online).

II.1.2) Type of contract and location of works, place of delivery or of performance:

Supplies.

Purchase.

Main place of delivery: Stirling, Scotland.

NUTS code: Location: "Perth & Kinross and Stirling">UKM27.

II.1.3) The notice involves:

A public contract.

II.1.4) Information on framework agreement:
II.1.5) Short description of the contract or purchase(s):

The University of Stirling is seeking a suitably experienced multi-service design and creative services agency for its student recruitment and marketing materials.

The appointed agency will provide innovative print and online solutions that meet the objectives of the University's recruitment, marketing and related communications strategies.

All projects must adhere to the University of Stirling's Visual Identity Guidelines in their representation of the Stirling brand.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=183472.

II.1.6) Common procurement vocabulary (CPV):

CPV code: "Graphic design services">79822500 , CPV code: "Brochures">22150000 .

II.1.7) Contract covered by the Government Procurement Agreement (GPA):

Yes.

II.1.8) Division into lots:

No.

II.1.9) Variants will be accepted:

Yes.

II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope:

The University expects the appointed agency to deliver an enhanced approach to its student recruitment and marketing materials (print and online). These are under review, but at present include the following publications:

Undergraduate Prospectus.

Postgraduate Prospectus.

Study Abroad Prospectus.

Mini Prospectus.

Due to the fast moving nature of the sector, requirements may change during the course of the contract and the successful agency would be asked to submit revised costings as necessary.

The contract will be for two years in the first instance with the possibility of an extension for a further two years on a year by year basis.

II.2.2) Options:

No.

II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:

Starting: 26.5.2010. Completion: 25.5.2012.

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required:

A parent-company guarantee or performance bond may be required.

III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:
III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability where applicable.

III.1.4) Other particular conditions to which the performance of the contract is subject:

No.

III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

Information and formalities necessary for evaluating if requirements are met: All information required will be stipulated in the Pre-Qualification Questionnaire which can be downloaded at the address of the buyer profile shown at I.1 of this notice. This must be completed and returned with all the supporting documentation no later than the the deadline given at IV.3.4 of this notice.

III.2.2) Economic and financial capacity:

Information and formalities necessary for evaluating if requirements are met: All information required will be stipulated in the Pre-Qualification Questionnaire which can be downloaded at the address of the buyer profile shown at I.1 of this notice. This must be completed and returned with all the supporting documentation no later than the deadline given at IV.3.4 of this notice.

III.2.3) Technical capacity:

Information and formalities necessary for evaluating if requirements are met:

All information required will be stipulated in the Pre-Qualification Questionnaire which can be downloaded at the address of the buyer profile shown at I.1 of this notice. This must be completed and returned with all the supporting documentation no later than the deadline given at IV.3.4 of this notice.

III.2.4) Reserved contracts:
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:

SECTION IV: PROCEDURE

IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure:

Restricted.

IV.1.2) Limitations on the number of operators who will be invited to tender or to participate:

Envisaged minimum number: 5. Maximum number: 8

Objective criteria for choosing the limited number of candidates: Financial Capacity, Technical and Professional Capacity, Relevant Experience and Quality.

IV.1.3) Reduction of the number of operators during the negotiation or dialogue:
IV.2) AWARD CRITERIA
IV.2.1) Award criteria:

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.

IV.2.2) An electronic auction will be used:

No.

IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:

8088.

IV.3.2) Previous publication(s) concerning the same contract:
IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document:
IV.3.4) Time-limit for receipt of tenders or requests to participate:

26.2.2010 - 12:00.

IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates:

15.3.2010.

IV.3.6) Language(s) in which tenders or requests to participate may be drawn up:

English.

IV.3.7) Minimum time frame during which the tenderer must maintain the tender:
IV.3.8) Conditions for opening tenders:

SECTION VI: COMPLEMENTARY INFORMATION

VI.1) THIS IS A RECURRENT PROCUREMENT:
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:
VI.3) ADDITIONAL INFORMATION:

(SC Ref:183472).

VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures:

Address: Organisation: University of Stirling,

Procurement Office

, Stirling Postal code: FK9 4LA, UNITED KINGDOM. E-mail: l.a.reed@stir.ac.uk. Tel. +44 1786467107. Fax +44 1786467143.

Body responsible for mediation procedures:

Address: Organisation: University of Stirling,

Procurement Office

, Stirling Postal code: FK9 4LA, UNITED KINGDOM.

VI.4.2) Lodging of appeals:

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: University of Stirling will incorporate a minimum of 10 calendar day standstill period following electronic notification (minimum of 15 calendar days for any other means of communication) to successful applicants of the award decision.

The Public Contracts and Utilities Contracts (Scotland) Amendment Regulations 2009 provide for remedies through the Scottish courts to be sought by economic operators who suffer (or risk suffering) loss or damage as a consequence of a failure by the University of Stirling to comply with certain provisions of those regulations and/or certain EU community obligations relating to procurement. In summary, proceedings must be brought promptly. The relevant court will have discretion to extend the deadline if it considers there is good reason for so doing.

VI.4.3) Service from which information about the lodging of appeals may be obtained:

Address: Organisation: University of Stirling,

Procurement Offfice

, Stirling Postal code: FK9 4LA, UNITED KINGDOM.

VI.5) DATE OF DISPATCH OF THIS NOTICE:

27.1.2010.