Tender: Glasgow: sand and clay

UK-Glasgow: sand and clay

2010/S 17-023184

CONTRACT NOTICE

Supplies

SECTION I: CONTRACTING AUTHORITY

I.1) NAME, ADDRESSES AND CONTACT POINT(S):

Address: Organisation: Glasgow City Council,

Procurement Section, Land and Environmental Services, Exchange House, 231 George Street

, Attn: John Cooke, Glasgow Postal code: G1 1RX, UNITED KINGDOM. Tel. +44 1412876908. E-mail: lescontracts@glasgow.gov.uk. Fax +44 1412879099.

Further information can be obtained at: As in above-mentioned contact point(s).

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s).

Tenders or requests to participate must be sent to: As in above-mentioned contact point(s).

I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:

Regional or local authority.

General public services.

The contracting authority is purchasing on behalf of other contracting authorities: no.

SECTION II: OBJECT OF THE CONTRACT

II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:

Supply and Delivery of Top Soils, Top Dressing and Synthetic Carpet Infill Sands.

II.1.2) Type of contract and location of works, place of delivery or of performance:

Supplies.

Purchase.

Main place of delivery: Various locations throughout Glasgow.

NUTS code: Location: "Glasgow City">UKM34.

II.1.3) The notice involves:

The establishment of a framework agreement.

II.1.4) Information on framework agreement:

Framework agreement with several operators.

Duration of the framework agreement: Duration in year(s): 4.

Estimated total value of purchases for the entire duration of the framework agreement:

Estimated value excluding VAT: 685 000 GBP.

II.1.5) Short description of the contract or purchase(s):

To supply & deliver soils in bulk, top dressing in bulk & bagged, and synthetic carpet infill sands in bags to various locations throughout Glasgow.

II.1.6) Common procurement vocabulary (CPV):

CPV code: "Sand and clay">14200000 , CPV code: "Natural sand">14211100 , CPV code: "Subsoil">14212420 , CPV code: "Topsoil">14212410 , CPV code: "Granules, chippings, stone powder, pebbles, gravel, broken and crushed stone, stone mixtures, sand-gravel mixtures and other aggregates">14212000 .

II.1.7) Contract covered by the Government Procurement Agreement (GPA):

Yes.

II.1.8) Division into lots:

Yes.

Tenders should be submitted for: one or more lots.

II.1.9) Variants will be accepted:

No.

II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope:

The initial duration of the framework agreement will be 3 years with an option to extend for a further 1 year.

Estimated value excluding VAT: 685 000 GBP.

II.2.2) Options:

Yes.

Description of these options: Option to extend for a further 1 year.

Provisional timetable for recourse to these options: in months: 12 (from the award of the contract).

Number of possible renewals: 1.

II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:

Duration in months: 48 (from the award of the contract).

INFORMATION ABOUT LOTS

LOT NO 1

TITLE: The supply and delivery of soils

1) SHORT DESCRIPTION:

To supply and deliver soils of various grades in bulk to locations as advised throughout Glasgow.

2) COMMON PROCUREMENT VOCABULARY (CPV):

CPV code: "Sand and clay">14200000 , CPV code: "Subsoil">14212420 , CPV code: "Topsoil">14212410 .

3) QUANTITY OR SCOPE:

The initial duration of the contract will be 3 years with an option to extend for a further 1 year.

Estimated cost excluding VAT: 245 000 GBP.

4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:

Duration in months: 48 (from the award of the contract).

5) ADDITIONAL INFORMATION ABOUT LOTS:

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

LOT NO 2

TITLE: The supply and delivery of Top Dressing

1) SHORT DESCRIPTION:

To supply and deliver various grades of top dressing in bulk and bags, to locations throughout Glasgow.

2) COMMON PROCUREMENT VOCABULARY (CPV):

CPV code: "Sand and clay">14200000 , CPV code: "Granules, chippings, stone powder, pebbles, gravel, broken and crushed stone, stone mixtures, sand-gravel mixtures and other aggregates">14212000 .

3) QUANTITY OR SCOPE:

The initial duration of the contract will be 3 years with an option to extend for a further 1 year.

Estimated cost excluding VAT: 270 000 GBP.

4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:

Duration in months: 48 (from the award of the contract).

5) ADDITIONAL INFORMATION ABOUT LOTS:

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

LOT NO 3

TITLE: Synthetic Carpet Infill Sands

1) SHORT DESCRIPTION:

The supply and delivery of Synthetic Carpet Infill Sands in bags to various locations throughout Glasgow.

2) COMMON PROCUREMENT VOCABULARY (CPV):

CPV code: "Sand and clay">14200000 , CPV code: "Natural sand">14211100 .

3) QUANTITY OR SCOPE:

The initial duration of the contract will be 3 years with an option to extend for a further 1 year.

Estimated cost excluding VAT: 170 000 GBP.

4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
5) ADDITIONAL INFORMATION ABOUT LOTS:

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required:

As detailed in tender documents.

III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:

Tenders to be priced in GBP and payments made in GBP.

III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability. A group must be led by a single named provider who will be directly responsible for.

Delivery of the contract.

III.1.4) Other particular conditions to which the performance of the contract is subject:

No.

III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

Information and formalities necessary for evaluating if requirements are met: Suppliers Instructions How to Express Interest in this Tender~:

1. Register your company on the eSourcing portal (this is only required once)

— Browse to the eSourcing Portal: https://glasgow.bravosolution.co.uk and click the link to register,

— Accept the terms and conditions and click "continue",

— Enter your correct business and user details,

— Note the username you chose and click "save" when complete,

— You will shortly receive an email with your unique password (please keep this secure).

2. Express an interest in the tender

— Login to the portal with the username/password,

— Click the "PQQs / ITTs Open To All Suppliers" link. (these are Pre-Qualification Questionnaires or invitations to tender open to any registered supplier),

— Click on the relevant PQQ/ ITT to access the content,

— Click the "Express interest" button in the "actions" box on the left-hand side of the page,

— This will move the PQQ /ITT into your "My PQQs/ My ITTs" page. (this is a secure area reserved for your projects only),

— You can now access any attachments by clicking the "settings and buyer attachments" in the "actions" box.

3. Responding to the tender

— You can now choose to "reply" or "reject" (please give a reason if rejecting),

— You can now use the ‘messages' function to communicate with the buyer and seek any clarification,

— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT,

— There may be a mixture of online & offline actions for you to perform (there is detailed online help available).

You must then publish your reply using the publish button in the "actions" box on the left-hand side of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2) Economic and financial capacity:

Information and formalities necessary for evaluating if requirements are met: Information concerning the personal situation of supplier and information and formalities necessary for the evaluation of the minimum economic, financial and technical capacity required. A pre-qualification questionnaire will be issued to all suppliers who express interest in participating in the tendering process. Suppliers will be evaluated by issue of a weighting, rating and scoring system to determine the list of invited bidder(s). It is important that suppliers respond to the information requested in an appropriate, clear and concise manner.

Minimum level(s) of standards possibly required: Applicants will be required to provide evidence of their financial standing to include copies of their most recent 3 years audited accounts. Tenders must provide evidence of their legal standing e.g. certificate of incorporation.

III.2.3) Technical capacity:

Information and formalities necessary for evaluating if requirements are met:

The supplier should be able to adequately demonstrate the following:

(i) suppliers must provide details of similar contracts undertaken by them and of a similar value;

(ii) suppliers must provide the names & addresses of a number of organisations, preferably public bodies, to whom referance may be made;

(iii) suppliers must provide details of their organisational and support structure;

(iv) suppliers must provide evidence of their ability, both technical and organisational, to carry out the service.

All staff employed in the servicing of this contract must be sufficiently qualified, trained and competent in their duties.

III.2.4) Reserved contracts:

No.

III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:

SECTION IV: PROCEDURE

IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure:

Restricted.

IV.1.2) Limitations on the number of operators who will be invited to tender or to participate:

Envisaged minimum number: 5.

Objective criteria for choosing the limited number of candidates: Information for the evaluation and selection of the participating suppliers shall be taken from the completed.

Pre-Qualification Questionnaire.

IV.1.3) Reduction of the number of operators during the negotiation or dialogue:
IV.2) AWARD CRITERIA
IV.2.1) Award criteria:

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.

IV.2.2) An electronic auction will be used:

No.

IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:

GCC001700LES.

IV.3.2) Previous publication(s) concerning the same contract:

No.

IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document:

Payable documents: no.

IV.3.4) Time-limit for receipt of tenders or requests to participate:

5.3.2010 - 12:00.

IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates:
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up:

English.

IV.3.7) Minimum time frame during which the tenderer must maintain the tender:
IV.3.8) Conditions for opening tenders:

SECTION VI: COMPLEMENTARY INFORMATION

VI.1) THIS IS A RECURRENT PROCUREMENT:

No.

VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:

No.

VI.3) ADDITIONAL INFORMATION:

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures:
VI.4.2) Lodging of appeals:

Precise information on deadline(s) for lodging appeals: Glasgow City Council will incorporate a minimum of 10 calendar day standstill period at the point of information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period such additional information should be required from address in part 1.1 of the Contract Notice if an appeal regarding the award of contract has not been successfully resolved The Public Contracts (Scotland) Regulations 2006 (SSI 2006 No.1) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rule to take action in the Sheriff Court or Court of Session. Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.

VI.4.3) Service from which information about the lodging of appeals may be obtained:
VI.5) DATE OF DISPATCH OF THIS NOTICE:

22.1.2010.