Tender: London: printed matter and related products

UK-London: printed matter and related products

2010/S 16-021794

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

I.1) NAME, ADDRESSES AND CONTACT POINT(S):

Address: Organisation: London Borough of Hackney,

Town Hall, Mare Street, Hackney

, London Postal code: E8 1EA, UNITED KINGDOM. Tel. +44 2083563448. E-mail: procurement.admin@hackney.gov.uk.

Internet address(es):

General address of the contracting authority: www.hackney.gov.uk.

Further information can be obtained at:

Address: Organisation: London Borough of Hackney,

2nd Floor Robert House, 6-15 Florfield Road, Hackney

, Attn: David Osborne, London Postal code: E8 1DT, UNITED KINGDOM. Tel. +44 2083563641. E-mail: david.osborne@hackney.gov.uk. Fax Fax number available on request.

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at:

Address: Organisation: London Borough of Hackney,

2nd Floor Robert House, 6-15 Florfield Road, Hackney

, Attn: David Osborne, London Postal code: E8 1DT, UNITED KINGDOM. Tel. +44 2083563641. E-mail: david.osborne@hackney.gov.uk. Fax Fax number available on request.

Tenders or requests to participate must be sent to:

Address: Organisation: London Borough of Hackney,

2nd Floor Robert House, 6-15 Florfield Road, Hackney

, Attn: David Osborne, London Postal code: E8 1DT, UNITED KINGDOM. Tel. +44 2083563641. E-mail: david.osborne@hackney.gov.uk. Fax Fax number available on request.

I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:

Regional or local authority.

General public services.

The contracting authority is purchasing on behalf of other contracting authorities: yes.

SECTION II: OBJECT OF THE CONTRACT

II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:

Print services.

II.1.2) Type of contract and location of works, place of delivery or of performance:

Services.

Service category: No 15.

Main place of performance: London Borough of Hackney.

NUTS code: Location: "Inner London - East">UKI12.

II.1.3) The notice involves:

The establishment of a framework agreement.

II.1.4) Information on framework agreement:

Framework agreement with several operators.

Number of participants to the framework agreement envisaged: 7 - 18.

Duration of the framework agreement: Duration in year(s): 4.

Estimated total value of purchases for the entire duration of the framework agreement:

Estimated value excluding VAT:

Range: between 3 200 000 and 6 000 000 GBP.

II.1.5) Short description of the contract or purchase(s):

Framework contract for the purchase of print services.

II.1.6) Common procurement vocabulary (CPV):

CPV code: "Printed matter and related products">22000000 .

II.1.7) Contract covered by the Government Procurement Agreement (GPA):

Yes.

II.1.8) Division into lots:

Yes.

Tenders should be submitted for: one or more lots.

II.1.9) Variants will be accepted:

No.

II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope:
II.2.2) Options:

Yes.

Description of these options: The proposed framework agreements will be available to other public bodies in the greater London area.

II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:

Duration in months: 48 (from the award of the contract).

INFORMATION ABOUT LOTS

LOT NO 1

TITLE: Print Services (jobs over 5 000 GBP)

1) SHORT DESCRIPTION:

The London Borough of Hackney requires the provision of a range of print services as outlined in the following scope.

2) COMMON PROCUREMENT VOCABULARY (CPV):

CPV code: "Printed matter and related products">22000000 .

3) QUANTITY OR SCOPE:

Estimated order value over 5 000 GBP.

Range of printed material sizes.

Range of finishes.

More information is available in the Tender documentation.

4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
5) ADDITIONAL INFORMATION ABOUT LOTS:

LOT NO 2

TITLE: Print services (jobs under 5 000 GBP)

1) SHORT DESCRIPTION:

The London Borough of Hackney requires the provision of a range of Print Services as outlined in the following scope.

2) COMMON PROCUREMENT VOCABULARY (CPV):

CPV code: "Printed matter and related products">22000000 .

3) QUANTITY OR SCOPE:

Estimated order value under 5 000 GBP.

Range of printed material sizes.

Range of finishes.

More information is available in the Tender documentation.

4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
5) ADDITIONAL INFORMATION ABOUT LOTS:

LOT NO 3

TITLE: Promotional items

1) SHORT DESCRIPTION:

The London Borough of Hackney requires the provision of a range of print services as outlined in the following scope.

2) COMMON PROCUREMENT VOCABULARY (CPV):

CPV code: "Printed matter and related products">22000000 .

3) QUANTITY OR SCOPE:

Range of promotional items with printed text and images.

More information is available in the tender documentation.

4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
5) ADDITIONAL INFORMATION ABOUT LOTS:

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required:

Performance bond and/or parent company guarantee may be required.

III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:

Payment will be by fees based on individual commissions within the framework contract.

III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The London Borough of Hackney is prepared to accept tenders from unincorporated consortium comprising a number of economic operators on the condition that the prime contractor is clearly identified and that this economic operator will take responsibility for the completion of the work specified in the tender brief. The sub-contractors would be expected to sign collateral warranties.

III.1.4) Other particular conditions to which the performance of the contract is subject:

No.

III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

Information and formalities necessary for evaluating if requirements are met: See PQQ documents Available from David Osborne at the address in I.1 above.

III.2.2) Economic and financial capacity:

Information and formalities necessary for evaluating if requirements are met: See PQQ documents Available from David Osborne at the address in I.1 above.

Minimum level(s) of standards possibly required: See PQQ documents Available from David Osborne at the address in I.1 above.

III.2.3) Technical capacity:

Information and formalities necessary for evaluating if requirements are met:

See PQQ documents Available from David Osborne at the address in I.1 above.

Minimum level(s) of standards possibly required:

See PQQ documents Available from David Osborne at the address in I.1 above.

III.2.4) Reserved contracts:

No.

III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:

No.

III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:

No.

SECTION IV: PROCEDURE

IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure:

Restricted.

IV.1.2) Limitations on the number of operators who will be invited to tender or to participate:

Envisaged number of operators 18.

IV.1.3) Reduction of the number of operators during the negotiation or dialogue:

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no.

IV.2) AWARD CRITERIA
IV.2.1) Award criteria:

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.

IV.2.2) An electronic auction will be used:

No.

IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:

HPS/CCS/0051.

IV.3.2) Previous publication(s) concerning the same contract:

No.

IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document:

Payable documents: no.

IV.3.4) Time-limit for receipt of tenders or requests to participate:

17.2.2010 - 12:00.

IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates:

8.3.2010.

IV.3.6) Language(s) in which tenders or requests to participate may be drawn up:

English.

IV.3.7) Minimum time frame during which the tenderer must maintain the tender:
IV.3.8) Conditions for opening tenders:

Date: 21.4.2010.

Place: HPS Keltan House London E8 4RU.

Persons authorised to be present at the opening of tenders: no.

SECTION VI: COMPLEMENTARY INFORMATION

VI.1) THIS IS A RECURRENT PROCUREMENT:

No.

VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:

No.

VI.3) ADDITIONAL INFORMATION:

The estimated values quoted above in section II.1.4 are estimates for the London Borough of Hackney only.

VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures:

Address: Organisation: See section VI.4.2.

VI.4.2) Lodging of appeals:

Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address in section 1.1 If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the settling aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.

VI.4.3) Service from which information about the lodging of appeals may be obtained:
VI.5) DATE OF DISPATCH OF THIS NOTICE:

18.1.2010.