Tender: Coventry: printed matter and related products
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UK-Coventry: printed matter and related products
2010/S 13-016869
CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S):
Address: Organisation: Orbit Group Limited,
Garden Court Harry Weston Road
, Contact: Mr Graham Percival, Coventry Postal code: CV3 2SU, UNITED KINGDOM. Tel. +44 2476438394. E-mail: graham.percival@orbit.org.uk.
Internet address(es):
General address of the contracting authority: www.orbit-tenders.org.
Address of the buyer profile: All information regarding this tender can be found by registering at www.orbit.tenders.org.uk.
Further information can be obtained at:
Address: Organisation: www.orbit-tenders.org.uk.
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Body governed by public law.
Housing and community amenities.
The contracting authority is purchasing on behalf of other contracting authorities: yes.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Creative Design Services.
II.1.2) Type of contract and location of works, place of delivery or of performance:
Services.
Service category: No 15.
Main place of performance: Coventry, Stratford, Maidstone.
NUTS code: Location: "WEST MIDLANDS (ENGLAND)">UKG.
II.1.3) The notice involves:
The establishment of a framework agreement.
II.1.4) Information on framework agreement:
Framework agreement with several operators.
Maximum number of participants to the framework agreement envisaged: 3.
Duration of the framework agreement: Duration in months: 48.
Estimated total value of purchases for the entire duration of the framework agreement:
Estimated value excluding VAT:
Range: between 4 000 000 and 420 000 GBP.
Frequency and value of the contracts to be awarded: Lot 1: 40 000 GBP, Lot 2: 80 000 GBP, Lot 3: 40 000 GBP, Lot 4: 40 000 GBP, Lot 5: 40 000 GBP, Lot 6: 160 000 GBP.
II.1.5) Short description of the contract or purchase(s):
Orbit is seeking to establish a Framework Agreement for the provision of Creative Design Services. The Framework Agreement will be divided into 6 Lots as detailed in the specification. The new Framework Agreement will commence on 5.7.2010. Whilst indicative figures for expenditure are given, spend will depend upon the demand for Creative Design Services and the available budget. The figures shown for Frequency and Value are based on an average of the last two years expenditure but are not guaranteed for the duration of this framework agreement.
II.1.6) Common procurement vocabulary (CPV):
CPV code: "Printed matter and related products">22000000 , CPV code: "Business services: law, marketing, consulting, recruitment, printing and security">79000000 .
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
No.
II.1.8) Division into lots:
Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted:
No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope:
Lot 1: 40 000 GBP, Lot 2: 80 000 GBP, Lot 3: 40 000 GBP, Lot 4: 40 000 GBP, Lot 5: 40 000, Lot 6: 160 000 GBP.
II.2.2) Options:
No.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:
Duration in months: 48 (from the award of the contract).
INFORMATION ABOUT LOTS
LOT NO
TITLE: Creative Design – Branding/Logo
1) SHORT DESCRIPTION:
The appointed provider will be expected to help the Group develop its branding and identity. As the need arises, we would expect that provider to develop the branding for any future logo additions thus ensuring brand consistency and style. Whichever provider is appointed will also be expected to be responsible for the future development of the logo which is in keeping with the Group's brand guidelines.
2) COMMON PROCUREMENT VOCABULARY (CPV):
CPV code: "Printed matter and related products">22000000 , CPV code: "Business services: law, marketing, consulting, recruitment, printing and security">79000000 .
3) QUANTITY OR SCOPE:
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
Duration in months: 48 (from the award of the contract).
5) ADDITIONAL INFORMATION ABOUT LOTS:
LOT NO
TITLE: Creative Design – Ad-hoc Corporate
1) SHORT DESCRIPTION:
The appointed provider will design posters, corporate leaflets, Annual Reports, Business Plans, etc. based on briefs from the Group. The provider will supply our nominated printer with files.
2) COMMON PROCUREMENT VOCABULARY (CPV):
CPV code: "Printed matter and related products">22000000 , CPV code: "Business services: law, marketing, consulting, recruitment, printing and security">79000000 .
3) QUANTITY OR SCOPE:
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
Duration in months: 48 (from the award of the contract).
5) ADDITIONAL INFORMATION ABOUT LOTS:
LOT NO
TITLE: Creative Design – Corporate Communications
1) SHORT DESCRIPTION:
The appointed provider will be responsible for ad-hoc/special projects which require full publication production (excluding print). Working to a brief issued by the Group the provider will write copy, proof read, design and supply our nominated printer with files.
2) COMMON PROCUREMENT VOCABULARY (CPV):
CPV code: "Printed matter and related products">22000000 , CPV code: "Business services: law, marketing, consulting, recruitment, printing and security">79000000 .
3) QUANTITY OR SCOPE:
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
Duration in months: 48 (from the award of the contract).
5) ADDITIONAL INFORMATION ABOUT LOTS:
LOT NO
TITLE: Creative Design – Orbit Echo
1) SHORT DESCRIPTION:
The appointed provider will be responsible for the production of this periodically produced staff magazine. Working to a brief issued by the Group the provider will attend editorial meetings, write copy, proof read, organise photo-shoots, design and supply our nominated printer with files. This differs from Corporate Communications as the Echo needs to be consistent and therefore, only one provider will be appointed for this lot.
2) COMMON PROCUREMENT VOCABULARY (CPV):
CPV code: "Printed matter and related products">22000000 , CPV code: "Business services: law, marketing, consulting, recruitment, printing and security">79000000 .
3) QUANTITY OR SCOPE:
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
Duration in months: 48 (from the award of the contract).
5) ADDITIONAL INFORMATION ABOUT LOTS:
LOT NO
TITLE: Creative Design – ONews
1) SHORT DESCRIPTION:
The appointed provider will be responsible for this stakeholder newsletter produced periodically by the Group. Currently the Group have not yet decided if this newsletter will be distributed electronically or in printed format. Working to a brief issued by the Group the provider will write copy, proof read, design and, dependant upon the delivery method decided upon by the Group, either 1) issue e-mail to our nominated circulation and be responsible for monitoring the response rate or 2) issue files to our nominated printer for them to print and mail to our nominated circulation and, for the appointed provider to monitor the response rate. As this will require a very consistent approach only one provider will be appointed for this lot.
2) COMMON PROCUREMENT VOCABULARY (CPV):
CPV code: "Printed matter and related products">22000000 , CPV code: "Business services: law, marketing, consulting, recruitment, printing and security">79000000 .
3) QUANTITY OR SCOPE:
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
Duration in months: 48 (from the award of the contract).
5) ADDITIONAL INFORMATION ABOUT LOTS:
LOT NO
TITLE: Creative Design – Resident Newsletters / Posters / Leaflets etc.
1) SHORT DESCRIPTION:
The appointed provider will be responsible for the production of periodically produced resident newsletters, promotional posters, leaflets, etc. as requested. Working to a brief issued by the Group the provider will design artwork and supply our nominated printer with files.
2) COMMON PROCUREMENT VOCABULARY (CPV):
CPV code: "Printed matter and related products">22000000 , CPV code: "Business services: law, marketing, consulting, recruitment, printing and security">79000000 .
3) QUANTITY OR SCOPE:
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
Duration in months: 48 (from the award of the contract).
5) ADDITIONAL INFORMATION ABOUT LOTS:
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required:
Details to be provided in the Pre Qualification and Invitation to Tender documentation.
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:
Details to be provided in the Pre Qualification and Invitation to Tender documentation.
III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Where a consortium or other grouping of suppliers submits a bid, such consortia or grouping must nominate a lead organisation to deal with Orbit Group Ltd on all matters relating to the Framework Agreement. All consortium members or grouping will be required to be jointly and severally liable in respect to the obligations and liabilities relating to the Framework Agreement.
III.1.4) Other particular conditions to which the performance of the contract is subject:
Yes.
Details to be provided in the Pre Qualification and Invitation to Tender documentation.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if requirements are met: Details are provided in the on-line Pre Qualification Questionnaire which can be accessed after you have registered at www.orbit-tenders.org.uk.
III.2.2) Economic and financial capacity:
Information and formalities necessary for evaluating if requirements are met: Details are provided in the on-line Pre Qualification Questionnaire which can be accessed after you have registered at www.orbit-tenders.org.uk.
Minimum level(s) of standards possibly required: Details are provided in the on-line Pre Qualification Questionnaire which can be accessed after you have registered at www.orbit-tenders.org.uk. Additional information is included within the "Instructions & Information: Pre Qualification Questionnaire for Creative Design Services Framework Agreement" document which can be downloaded once you have registered on the e-procurement website above.
III.2.3) Technical capacity:
Information and formalities necessary for evaluating if requirements are met:
Details are provided in the on-line Pre Qualification Questionnaire which can be accessed after you have registered at www.orbit-tenders.org.uk. Additional information is included within the "Instructions & Information: Pre Qualification Questionnaire for Creative Design Services Framework Agreement" document which can be downloaded once you have registered on the e-procurement website above.
III.2.4) Reserved contracts:
No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure:
Restricted.
IV.1.2) Limitations on the number of operators who will be invited to tender or to participate:
Envisaged number of operators 5
Objective criteria for choosing the limited number of candidates: Criteria for assessment are included within the "ITT: Evaluation Methodology & Guidance" document which can be downloaded once you have registered on the e-procurement website above.
IV.1.3) Reduction of the number of operators during the negotiation or dialogue:
IV.2) AWARD CRITERIA
IV.2.1) Award criteria:
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used:
No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
PP252.
IV.3.2) Previous publication(s) concerning the same contract:
No.
IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document:
Time limit for receipt of requests for documents or for accessing documents: 8.2.2010 - 12:00.
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
7.4.2010 - 12:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates:
1.3.2010.
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up:
English.
IV.3.7) Minimum time frame during which the tenderer must maintain the tender:
IV.3.8) Conditions for opening tenders:
Persons authorised to be present at the opening of tenders: no.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT:
Yes.
Estimated timing for further notices to be published: 3 Years from Contract start date.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:
No.
VI.3) ADDITIONAL INFORMATION:
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures:
VI.4.2) Lodging of appeals:
Precise information on deadline(s) for lodging appeals: Orbit Group Ltd will incorporate a minimum 10 calendar day Standstill Period after notification to unsuccessful applicants of the award decision. The period allows unsuccessful suppliers to seek a debriefing from Orbit Group Ltd before the contract or framework agreement is entered into and to provide an opportunity to seek to challenge the award decision before it is implemented. A request for a debriefing made before midnight on the 2nd working day after the date of despatch of the notification of the award decision must be fulfilled at least 3 working days before the expiry of the Standstill Period. A nominated contact point to request debriefing will be detailed in the notification letter. The Public Contracts (England) Regulations 2006 (SSI 2006 No. 1) provide for remedies through the English courts to be sought by economic operators who suffer (or risk suffering) loss or damage as a consequence of a failure by Orbit Group Limited to comply with certain provisions of those regulations and/or certain EU Community obligations relating to procurement. In summary, proceedings must be brought promptly and in any event within 3 months of the date on which grounds for bringing proceedings first arise. The relevant court will have discretion to extend the deadline if it considers there is good reason for so doing. For Part B services delete the standstill period wording unless a decision is taken to apply the Standstill Period to a Part B service.
VI.4.3) Service from which information about the lodging of appeals may be obtained:
VI.5) DATE OF DISPATCH OF THIS NOTICE:
18.1.2010.
