Tender: Coventry: printed matter and related products

UK-Coventry: printed matter and related products

2010/S 10-012184

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

I.1) NAME, ADDRESSES AND CONTACT POINT(S):

Address: Organisation: Orbit Group Limited,

Garden Court Harry Weston Road

, Contact: Mr Gary Stephens, Coventry Postal code: CV3 2SU, UNITED KINGDOM. Tel. +44 2476438206. E-mail: gary.stephens@orbit.org.uk.

Internet address(es):

General address of the contracting authority: www.orbit.org.uk.

Address of the buyer profile: www.orbit-tenders.org.uk.

Further information can be obtained at:

Address: Organisation: Orbit Group Limited,

Please express interest via our online tendering portal at www.orbit-tenders.org.uk

.

I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:

Body governed by public law.

Housing and community amenities.

The contracting authority is purchasing on behalf of other contracting authorities: yes.

SECTION II: OBJECT OF THE CONTRACT

II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:

Print Services.

II.1.2) Type of contract and location of works, place of delivery or of performance:

Services.

Service category: No 15.

Main place of performance: Coventry, Stratford Upon Avon, East Anglia & Maidstone.

NUTS code: Location: "WEST MIDLANDS (ENGLAND)">UKG.

II.1.3) The notice involves:

A public contract.

II.1.4) Information on framework agreement:
II.1.5) Short description of the contract or purchase(s):

Provision of print services to include the printing of a range of standalone Printed Materials including Annual Report, Resident Newsletters, Publicity Material, Marketing Goods. Delivery of "call-off" supplies such as Headed Paper, Compliments Slips & Business Cards.

II.1.6) Common procurement vocabulary (CPV):

CPV code: "Printed matter and related products">22000000 .

II.1.7) Contract covered by the Government Procurement Agreement (GPA):

No.

II.1.8) Division into lots:

No.

II.1.9) Variants will be accepted:

No.

II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope:

The contract will run for an initial term of 5 years. There will be an option to extend the contract up to 3 years subject to satisfactory performance. The estimated annual expenditure is between 450 000 GBP to 500 000 GBP.

Estimated value excluding VAT:

Range: between 3 600 000 and 4 000 000 GBP.

II.2.2) Options:

No.

II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:

Duration in months: 60 (from the award of the contract).

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required:
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:
III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4) Other particular conditions to which the performance of the contract is subject:

No.

III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

Information and formalities necessary for evaluating if requirements are met: Information and formalities necessary for evaluating if requirements are met: Suppliers instructions how to express interest in this tender: 1) Register your company on the Orbit eSourcing portal (this is only required once): -Browse to the Orbit eSourcing Portal: https://www.orbit-tenders.org.uk and click the link to register,-A helpful Supplier Registration wizard will assist you throughout the process .

2) Express an Interest in the tender:

Login to the portal with the username/password by accessing the opportunities portal, all the current opportunities will be show. The opportunities page is the gateway to deal with the organisation in the future-From this section it is possible to search all contract opportunities for Orbit Group, to view the Print Services Contract click on the contract title shown in blue.-Once details have been registered, the supplier will be able to take part in any tenders, questionnaires or quotations with Orbit Group, receive e-mail alerts and if an opportunity arsis in categories of interest and to express interest in opportunities electronically. This system handles all aspects of the tender process including PQQ's, ITT's and RFQSYSTEM ASSISTANCE: For full instructions, click the attached files on the front page of www.orbit-tenders.co.uk.

III.2.2) Economic and financial capacity:

Information and formalities necessary for evaluating if requirements are met: Information and formalities necessary for evaluating if requirements are met: (1) All candidates will be required to provide a reference from their bank. (2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance. (3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice. (4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

Minimum level(s) of standards possibly required: Included within the Online PQQ and Specification.

III.2.3) Technical capacity:

Information and formalities necessary for evaluating if requirements are met:

Information and formalities necessary for evaluating if requirements are met: (1) A statement of the candidate's average annual number of staff and managerial staff over the previous 3 years (2) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001. (3) A statement of the candidate's technical facilities; measures for ensuring quality; and their study and research facilities; (4) An indication of the proportion of the contract which the services provider intends possibly to subcontract. (5) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate. (6) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.

Minimum level(s) of standards possibly required:

Included within the Online PQQ and Specification.

III.2.4) Reserved contracts:

No.

III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:

No.

III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:

No.

SECTION IV: PROCEDURE

IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure:

Restricted.

IV.1.2) Limitations on the number of operators who will be invited to tender or to participate:

Envisaged minimum number: 7. Maximum number: 14

Objective criteria for choosing the limited number of candidates: The assessment criteria for the Pre Qualification stage is contained within the Online PQQ available from www.orbit-tenders.org.uk.

IV.1.3) Reduction of the number of operators during the negotiation or dialogue:
IV.2) AWARD CRITERIA
IV.2.1) Award criteria:

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.

IV.2.2) An electronic auction will be used:

No.

IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:

Print Services 251.

IV.3.2) Previous publication(s) concerning the same contract:

No.

IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document:

Time limit for receipt of requests for documents or for accessing documents: 26.2.2010 - 12:00.

Payable documents: no.

IV.3.4) Time-limit for receipt of tenders or requests to participate:

6.4.2010 - 12:00.

IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates:

1.3.2010.

IV.3.6) Language(s) in which tenders or requests to participate may be drawn up:

English.

IV.3.7) Minimum time frame during which the tenderer must maintain the tender:
IV.3.8) Conditions for opening tenders:

Persons authorised to be present at the opening of tenders: no.

SECTION VI: COMPLEMENTARY INFORMATION

VI.1) THIS IS A RECURRENT PROCUREMENT:

Yes.

Estimated timing for further notices to be published: Every 8 years.

VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:

No.

VI.3) ADDITIONAL INFORMATION:
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures:
VI.4.2) Lodging of appeals:

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: Orbit Group will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from the address in listed in part 1.1. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.

VI.4.3) Service from which information about the lodging of appeals may be obtained:
VI.5) DATE OF DISPATCH OF THIS NOTICE:

13.1.2010.