Tender: Kingston Upon Thames: car park management services

UK-Kingston Upon Thames: car park management services

2009/S 248-356713

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

I.1) NAME, ADDRESSES AND CONTACT POINT(S):

Address: Organisation: Kingston Hospital NHS Trust,

Argosy House, 31 - 39 Kingston Hill

, Attn: Janice Gaworska, Kingston Upon Thames Postal code: KT2 7PU, UNITED KINGDOM. Tel. +44 2089343709. Fax +44 2089343701.

Internet address(es):

General address of the contracting authority: http://www.kingstonhospital.nhs.uk.

Further information can be obtained at:

Address: Organisation: Salter Baker Consulting Limited,

Fusion 2, Solent Business Park, Whiteley

, Attn: Tim Hebditch, Fareham Postal code: PO15 7AB, UNITED KINGDOM. Tel. +44 1489611629. E-mail: sbatmillbotley@btopenworld.com.

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at:

Address: Organisation: Salter Baker Consulting Limited,

Fusion 2, Solent Business Park, Whiteley

, Attn: Tim Hebditch, Fareham Postal code: PO15 7AB, UNITED KINGDOM. Tel. +44 1489611629. E-mail: sbatmillbotley@btopenworld.com.

Tenders or requests to participate must be sent to: As in above-mentioned contact point(s).

I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:

Body governed by public law.

Health.

The contracting authority is purchasing on behalf of other contracting authorities: no.

SECTION II: OBJECT OF THE CONTRACT

II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:

The provision of a managed car parking service.

II.1.2) Type of contract and location of works, place of delivery or of performance:

Services.

Service category: No 20.

Main place of performance: Kingston Hospital NHS Trust, Kingston-upon-Thames, Surrey.

NUTS code: Location: "Outer London - South">UKI22.

II.1.3) The notice involves:

A public contract.

II.1.4) Information on framework agreement:
II.1.5) Short description of the contract or purchase(s):

The Trust requires a contractor to:

— Provide a managed car parking service throughout the contract period,

— Identify and implement short term solutions within a defined time period to ease the acute difficulties arising from the current service provision,

— Identify, design, finance, construct and operate agreed new car parking facilities capable of meeting the medium and long term needs of the Trust's patients, staff and visitors. This may include the provision of a multi-storey car park and any other improvements or alterations on the site as a whole required to implement the proposed service model and solution. 15, 20 and 25 year financial profiles will be required.

The proposed design solution and improvement programme will be required as part of the tender submission at a level of sufficient detail to enable the Trust to determine the best offer available.

II.1.6) Common procurement vocabulary (CPV):

CPV code: "Car park management services">98351000 , CPV code: "Car park control equipment">34926000 , CPV code: "Car park building construction work">45213312 .

II.1.7) Contract covered by the Government Procurement Agreement (GPA):

Yes.

II.1.8) Division into lots:

No.

II.1.9) Variants will be accepted:

Yes.

II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope:

There are currently approximately 800 parking spaces.

II.2.2) Options:
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required:

An appropriate bond and/or guarantee may be required.

III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:

Monthly in arrears of a VAT invoice being submitted for the previous months work.

III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but the successful contractor will be required to become jointly and severally responsible for the contract before acceptance.

III.1.4) Other particular conditions to which the performance of the contract is subject:

Yes.

The Contract will be subject to a rigorous performance management regime.

III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

Information and formalities necessary for evaluating if requirements are met: Evidence of relevant insurance or indemnities.

Proof that none of the circumstances set out in Article 29 of Directive 92/50/EEC apply to this contract. (details of this article can be found on the Internet by typing 92/50/EEC into a search engine).

III.2.2) Economic and financial capacity:

Information and formalities necessary for evaluating if requirements are met: Bank and credit references.

Annual accounts for the past three financial years for the company expressing an interest or, if unavailable, explanation of why they are not available.

Overall turnover for the type of service to which the contract relates for the past three years i.e. car parking services.

III.2.3) Technical capacity:

Information and formalities necessary for evaluating if requirements are met:

Details of all previous work of the same or similar nature undertaken in respect of the service in the past 5 years i.e. managing, designing and building car parks detailing the name(s) of all clients with their contact numbers (highilighting NHS experience).

Educational and professional qualifications of managerial staff, if any, to be employed in relation to the services and those person(s) who would be responsible for quality control.

Average annual manpower and number of managerial staff employed over the past 3 years for car parking services.

The scope of technical support/facilities in relation to the services.

Description of measures for ensuring quality and health/safety provisions.

BS EN ISO 9001:2000 certification or any other evidence of conformity to equivalent quality assurance standards.

Summary details of your training and development policies.

III.2.4) Reserved contracts:

No.

III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:

No.

III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:

Yes.

SECTION IV: PROCEDURE

IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure:

Competitive dialogue.

IV.1.2) Limitations on the number of operators who will be invited to tender or to participate:

Envisaged number of operators 6

Objective criteria for choosing the limited number of candidates: The evaluation criteria for the expression of interests received will be previous car parking management experience including that within the NHS (weighting of 40), previous car park design and build experience (weighting of 30), technical capacity - quality, H&S and training (weighting of 10), economic and financial capacity (weighting of 20).

IV.1.3) Reduction of the number of operators during the negotiation or dialogue:

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes.

IV.2) AWARD CRITERIA
IV.2.1) Award criteria:

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.

IV.2.2) An electronic auction will be used:

No.

IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:

KHT/CP/2010.

IV.3.2) Previous publication(s) concerning the same contract:

No.

IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document:
IV.3.4) Time-limit for receipt of tenders or requests to participate:

29.1.2010 - 17:00.

IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates:

8.2.2010.

IV.3.6) Language(s) in which tenders or requests to participate may be drawn up:

English.

IV.3.7) Minimum time frame during which the tenderer must maintain the tender:
IV.3.8) Conditions for opening tenders:

SECTION VI: COMPLEMENTARY INFORMATION

VI.1) THIS IS A RECURRENT PROCUREMENT:

No.

VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:

No.

VI.3) ADDITIONAL INFORMATION:

No pre qualification questionnaire will be issued. The shortlisted contractors will be selected from the information given in response to section III.2) Conditions for Participation. The evaluation criteria for the expression of interests received will be as detailed in section IV.1.2 All expressions of interest must be provided in hard copy (not fax or e-mail) by the closing date specified in this Contract Notice. There are no other documents or specifications avaiable prior to the issue of the invitation to tender.

VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures:
VI.4.2) Lodging of appeals:

Precise information on deadline(s) for lodging appeals: The Trust will incorporate a 10 calendar day standstill period at the point that the award of contract is notified to the tenderers. This period allows unsuccessful tenderers to seek an additional debriefing from the Trust before the Contract is entered into (this is addition to the debrief on your submission, even if successful, that is offered under the Public Contract Regulations). Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days prior to the end of the standstill period.

VI.4.3) Service from which information about the lodging of appeals may be obtained:
VI.5) DATE OF DISPATCH OF THIS NOTICE:

22.12.2009.