Tender: Preston: computer-related services

UK-Preston: computer-related services

2009/S 247-354690

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

I.1) NAME, ADDRESSES AND CONTACT POINT(S):

Address: Organisation: Lancashire County Council,

County Hall

, Contact: www.lancashire.gov.uk/tendering, Attn: Eddie Sutton, Preston Postal code: PR1 8XJ, UNITED KINGDOM. Tel. +44 1772535171. E-mail: Eddie.Sutton@lancashire.gov.uk. Fax +44 1772532050.

Internet address(es):

General address of the contracting authority: www.lancashire.gov.uk.

Further information can be obtained at: As in above-mentioned contact point(s).

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s).

Tenders or requests to participate must be sent to: As in above-mentioned contact point(s).

I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:

Regional or local authority.

General public services.

The contracting authority is purchasing on behalf of other contracting authorities: yes.

SECTION II: OBJECT OF THE CONTRACT

II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:

UK-Preston: strategic partnership for Lancashire.

II.1.2) Type of contract and location of works, place of delivery or of performance:

Services.

Service category: No 7.

Main place of performance: Lancashire.

NUTS code: Location: "Lancashire">UKD4.

II.1.3) The notice involves:

A public contract.

II.1.4) Information on framework agreement:
II.1.5) Short description of the contract or purchase(s):

Lancashire County Council ('the Authority') is seeking an innovative private sector partner or partners to participate and invest in a new public private partnership to be established jointly with the Authority to provide a range of services to the Authority, the Beneficiary Organisations and Cumbria County Council. The estimated spend of the Authority in relation to the Core Services will be in the region of 47 700 000 GBP per annum.

The Beneficiary Organisations are Blackburn with Darwen Borough Council, Blackpool Council, Burnley Borough Council, Chorley Borough Council, Fylde Borough Council, Hyndburn Borough Council, Lancaster City Council, Pendle Borough Council, Preston City Council, Ribble Valley Borough Council, Rossendale Borough Council, South Ribble Borough Council, West Lancashire Borough Council, Wyre Borough Council, Lancashire Police Authority, Lancashire Combined Fire Authority, University of Central Lancashire and Lancaster University and any company in which any one or more of the Authority and or the above named organisations have an interest ('the Beneficiary Organisations').

The estimated combined spend of the Beneficiary Organisations (excluding Lancashire Police Authority, Lancashire Combined Fire Authority, the University of Central Lancashire and Lancaster University) in relation to the Core Services and Additional Services will be in the region of 60 000 000 GBP per annum. The estimated spend of Lancashire Police Authority in relation to the Core Services and Additional Services will be in the region of 11 000 000 GBP per annum. The estimated spend of Lancashire Combined Fire Authority in relation to the Core Services and Additional Services is in the region of 2 000 000 GBP per annum. The estimated spend of the University of Central Lancashire in relation to the Core Services and Additional Services will be in the region of 10 000 000 GBP per annum. The estimated spend of Lancaster University in relation to the Core Services and Additional Services will be in the region of 10 000 000 GBP to 12 000 000 GBP per annum.

It is the intention that the Beneficiary Organisations should be able to rely on this procurement to purchase through the Authority any one or more of the Core Services and or the Additional Services without the need for any further procurement process. However; the Authority cannot guarantee the involvement of the Beneficiary Organisations in relation to either any of the Core Services and or Additional Services.

Furthermore, it is the intention that Cumbria County Council should be able to rely on this procurement to purchase through the Authority schools broadband network and associated services without the need for any further procurement process ("the Cumbria Services"). The estimated spend of Cumbria County Council on these services will be in the region of 3 000 000 GBP per annum. However; the Authority cannot guarantee the involvement of Cumbria County Council in relation to the Cumbria Services.

It should also be noted that in the event of re-structuring within local government that this procurement will pass to successor authorities.

The services that the partnership will provide include, but are not limited to: information and communication technology (ICT) including business applications system support & development, professional ICT, operational ICT, help desk and support, technical ICT support, print and reprographic and schools ICT; customer access and customer services including web, telephone, face to face; human resources (HR) including HR advice, transactional HR and payroll processing; pensions scheme administration services (the 'Core Services'). The Core Services will also comprise the following services: strategic services; programme management services; programme development services; project development services, project implementation services and project delivery services.

In addition, the partnership may also be required to provide additional services related to finance services; procurement; other HR services; e-communications; other education ICT services and revenues and benefits (the 'Additional Services').

The estimated spend of the Authority for the Additional Services will be in the region of 35 000 000 GBP to 45 000 000 GBP per annum.

The Authority anticipates that the partnering arrangement will be for a 10 year term with an option to extend for up to an additional 5 years at the discretion of the Authority (including the discretion to restrict services being provided during the extended term). The partnership is intended to deliver medium and long term cost benefits; increased efficiency; sustainable and effective services; and improved performance delivery with the primary aim of ensuring the best possible outcomes for the citizens of Lancashire.

The Authority reserves the right not to award the contract or to award only part of the contract described in this notice. Further details are contained in the pre qualification questionnaire and the descriptive document.

Computer-related services. Computer support and consultancy services. Computer network services. Computer equipment and supplies. Help-desk and support services. Computer-user familiarisation and training services. Technical computer support services. Reprographic services. Printing and related services. Various school services. Pension fund administration services. Educational software development services. Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment. Customer Relation Management software development services. Customer services. Telephone and data transmission services. Time accounting or human resources software package. Personnel and payroll services. Records management. Management training services. Recruitment services. Data management services. Business and management consultancy and related services. Information systems or technology strategic review and planning services. Project-management services other than for construction work. System implementation planning services. Software implementation services. Procurement consultancy services. Electronic marketplace retailing services. Financial management consultancy services. Human resources management consultancy.

II.1.6) Common procurement vocabulary (CPV):

CPV code: "Computer-related services">72500000 , CPV code: "Customer Relation Management software development services">72212445 , CPV code: "Helpdesk and support services">72253000 , CPV code: "Various school services">80410000 , CPV code: "Telephone and data transmission services">64210000 , CPV code: "Business services: law, marketing, consulting, recruitment, printing and security">79000000 , CPV code: "Recruitment services">79600000 , CPV code: "Business and management consultancy and related services">79400000 , CPV code: "Project-management services other than for construction work">79421000 , CPV code: "Procurement consultancy services">79418000 , CPV code: "Financial management consultancy services">79412000 , CPV code: "Printing and related services">79800000 , CPV code: "Personnel and payroll services">79631000 , CPV code: "Records management">79996100 , CPV code: "Software implementation services">72263000 , CPV code: "Software programming and consultancy services">72200000 , CPV code: "Benefit services">75310000 , CPV code: "Management training services">80532000 , CPV code: "Information systems or technology strategic review and planning services">72222000 , CPV code: "Computer equipment and supplies">30200000 , CPV code: "Pension fund administration services">66523100 , CPV code: "Information technology services">72222300 , CPV code: "Time accounting or human resources software package">48450000 , CPV code: "Technical computer support services">72611000 , CPV code: "Reprographic services">79520000 , CPV code: "Customer services">79342300 , CPV code: "Human resources management consultancy services">79414000 , CPV code: "Electronic marketplace retailing services">66151100 , CPV code: "Accounting, auditing and fiscal services">79200000 , CPV code: "Hardware consultancy services">72100000 , CPV code: "Compulsory social security services">75300000 , CPV code: "Call centre">79512000 , CPV code: "IT services: consulting, software development, Internet and support">72000000 , CPV code: "Educational software development services">72212190 , CPV code: "Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment">50300000 , CPV code: "Data management services">72322000 , CPV code: "System implementation planning services">72224100 , CPV code: "Financial consultancy, financial transaction processing and clearing-house services">66170000 , CPV code: "Computer support and consultancy services">72600000 , CPV code: "Computer-user familiarisation and training services">80533000 , CPV code: "Computer network services">72700000 .

II.1.7) Contract covered by the Government Procurement Agreement (GPA):

Yes.

II.1.8) Division into lots:

No.

II.1.9) Variants will be accepted:

No.

II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope:

The estimated spend of the Authority in relation to the Core Services will be in the region of 47 700 000 GBP per annum.

The estimated combined spend of the Beneficiary Organisations (excluding Lancashire Police Authority, Lancashire Combined Fire Authority, the University of Central Lancashire and Lancaster University) in relation to the Core Services and Additional Services will be in the region of 60 000 000 GBP per annum. The estimated spend of Lancashire Police Authority in relation to the Core Services and Additional Services is in the region of 11 000 000 GBP per annum. The estimated spend of Lancashire Combined Fire Authority in relation to the Core Services and Additional Services is in the region of 2 000 000 GBP per annum. The estimated spend of the University of Central Lancashire in relation to the Core Services and Additional Services will be in the region of 10 000 000 GBP per annum. The estimated spend of Lancaster University in relation to the Core Services and Additional Services will be in the region of 10 000 000 GBP to 12 000 000 GBP per annum.

The estimated spend of Cumbria County Council in relation to the Cumbria Services will be in the region of 3 000 000 GBP per annum.

The estimated spend of the Authority in relation to the Additional Services will be in the region of 35 000 000 GBP to 45 000 000 GBP per annum.

II.2.2) Options:

Yes.

Description of these options: The Authority anticipates that the partnering arrangement will be for a 10 year term with an option to extend for up to an additional 5 years at the discretion of the Authority (including the discretion to restrict services being provided during the extended term).

II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:

Duration in months: 120 (from the award of the contract).

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required:

The Authority reserves the right to require deposits and guarantees, bonds and other forms of appropriate security. Please see the pre-qualification questionnaire available from the address in section I.1.

III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:

These will be set out in the tender documents and be developed through the competitive dialogue process.

III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Partnership.

The Authority is seeking a private sector partner or partners to participate and invest in a public private partnership with the Authority. The model for the partnership will be developed through the competitive dialogue process. The Authority reserves the right to require groupings of contractors to take a particular legal form or to require a single contractor to take primary liability or to require that each party undertakes joint and several liability irrespective of the form of the partnership.

III.1.4) Other particular conditions to which the performance of the contract is subject:

Yes.

The partner may be required to participate actively in the achievement of social policy objectives relating to recruitment and training for example and/or environmental policy objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations.

III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

Information and formalities necessary for evaluating if requirements are met: In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23-26 of the Public Contracts Regulations 2006 (as amended) and as set out in the pre qualification questionnaire available from the address in section I.1.

III.2.2) Economic and financial capacity:

Information and formalities necessary for evaluating if requirements are met: In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23-26 of the Public Contracts Regulations 2006 (as amended) and as set out in the pre qualification questionnaire available from the address in section I.1.

Minimum level(s) of standards possibly required: Bidders are required to meet a minimum financial turnover threshold as detailed in the pre-qualification questionnaire available from the address in section I.1. Bidders who fail to meet this minimum financial turnover threshold will be excluded from further consideration and their pre-qualification questionnaires will not be evaluated by application of the selection criteria.

Failure to provide any information may result in disqualification.

III.2.3) Technical capacity:

Information and formalities necessary for evaluating if requirements are met:

In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23-26 of the Public Contracts Regulations 2006, as amended and set out in the pre-qualification questionnaire available from the address available in section I.1.

III.2.4) Reserved contracts:

No.

III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:

No.

III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:

Yes.

SECTION IV: PROCEDURE

IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure:

Competitive dialogue.

IV.1.2) Limitations on the number of operators who will be invited to tender or to participate:

Envisaged minimum number: 3. Maximum number: 5

Objective criteria for choosing the limited number of candidates: As set out in the pre qualification questionnaire which is available from the address in section I.1.

IV.1.3) Reduction of the number of operators during the negotiation or dialogue:

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes.

IV.2) AWARD CRITERIA
IV.2.1) Award criteria:

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.

IV.2.2) An electronic auction will be used:

No.

IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:

ESBK001/2009.

IV.3.2) Previous publication(s) concerning the same contract:

No.

IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document:

Payable documents: no.

IV.3.4) Time-limit for receipt of tenders or requests to participate:

29.1.2010 - 10:00.

IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates:

12.2.2010.

IV.3.6) Language(s) in which tenders or requests to participate may be drawn up:

English.

IV.3.7) Minimum time frame during which the tenderer must maintain the tender:
IV.3.8) Conditions for opening tenders:

SECTION VI: COMPLEMENTARY INFORMATION

VI.1) THIS IS A RECURRENT PROCUREMENT:

No.

VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:

No.

VI.3) ADDITIONAL INFORMATION:

Section I.1. The documents relating to this opportunity are available on Lancashire County Council's electronic tendering site: www.lancashire.gov.uk/tendering.

Use of Lancashire County Council's e-tendering system does not require high specification IT equipment or connections, nor high level personal IT skills/capabilities. Access to the system/software and advice is free of charge.

Section II.1.2 - the contract relates to a wide ranging shared services project and so covers the following additional service categories not included in section II.1.2 - service category '9' (accounting, auditing and book keeping services ), service category '11' (Management Consulting), service category '15' (Publishing and printing services on a fee or contract basis), service category '22' (Personnel placement and supply services), service category '24' (Education and vocational health services), and service category '27' (Other services).

GO reference: GO 09121842/01.

VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures:
VI.4.2) Lodging of appeals:

Precise information on deadline(s) for lodging appeals: In accordance with Regulation 32 (information about contract award procedures and the application of the standstill period prior to award of contract) and Regulation 47 (Enforcement of Obligations) of the Public Contracts Regulations 2006 (as amended).

VI.4.3) Service from which information about the lodging of appeals may be obtained:
VI.5) DATE OF DISPATCH OF THIS NOTICE:

18.12.2009.