Tender: Shrewsbury: rock salt

UK-Shrewsbury: rock salt

2009/S 234-334850

CONTRACT NOTICE

Supplies

SECTION I: CONTRACTING AUTHORITY

I.1) NAME, ADDRESSES AND CONTACT POINT(S):

Address: Organisation: Shropshire Council on behalf of itself and Telford & Wrekin Council,

Shirehall, Abbey Foregate

, Attn: Nigel Denton, Head of Procurement, Country code: UK-Shrewsbury Postal code: SY2 6ND. Tel. +44 1743252993. E-mail: nigel.denton@shropshire.gov.uk. Fax +44 1743255901.

Internet address(es):

General address of the contracting authority: www.Shropshire.gov.uk.

Further information can be obtained at: As in above-mentioned contact point(s).

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s).

Tenders or requests to participate must be sent to:

Address: Organisation: Democratic Services Manager, Shropshire Council,

Shirehall, Abbey Foregate

, Attn: Democratic Services Manager, Legal & Democratic Services, Country code: UK-Shrewsbury Postal code: SY2 6ND. Tel. +44 1743252993. Fax +44 1743255901.

I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:

Regional or local authority.

General public services.

The contracting authority is purchasing on behalf of other contracting authorities: yes.

SECTION II: OBJECT OF THE CONTRACT

II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:

ZMC 006(1) - The supply of rock salt for winter maintenance of highways and footpaths.

II.1.2) Type of contract and location of works, place of delivery or of performance:

Supplies.

Purchase.

Main place of delivery: Shropshire and Telford & Wrekin.

II.1.3) The notice involves:

A public contract.

II.1.4) Information on framework agreement:
II.1.5) Short description of the contract or purchase(s):

The supply and delivery of ground rock salt to Shropshire Council and Telford & Wrekin Council for the winter maintenance of highways and footpaths.

The contract will be for an initial period of 3 years commencing on 1.4.2010 with the option to extend for periods up to a further 3 years.

II.1.6) Common procurement vocabulary (CPV):

CPV code: "Rock salt">14410000 .

II.1.7) Contract covered by the Government Procurement Agreement (GPA):

Yes.

II.1.8) Division into lots:

No.

II.1.9) Variants will be accepted:

Yes.

II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope:

See tender documents.

Estimated value excluding VAT: 3 000 000 GBP.

II.2.2) Options:
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:

Starting: 1.4.2010. Completion: 31.3.2013.

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required:

See tender documentation.

III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:

See tender documentation.

III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and severable liability.

III.1.4) Other particular conditions to which the performance of the contract is subject:

No.

III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

Information and formalities necessary for evaluating if requirements are met: See tender documentation.

III.2.2) Economic and financial capacity:

Information and formalities necessary for evaluating if requirements are met: See III.2.1.

III.2.3) Technical capacity:

Information and formalities necessary for evaluating if requirements are met:

See III.2.1.

III.2.4) Reserved contracts:

No.

III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:

SECTION IV: PROCEDURE

IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure:

Open.

IV.1.2) Limitations on the number of operators who will be invited to tender or to participate:

Envisaged minimum number: 5. Maximum number: 8

Objective criteria for choosing the limited number of candidates: The returned request to participate questionnaires will be evaluated and those receiving the highest evaluation assessment and meeting the minimum requirements will be invited to tender.

IV.1.3) Reduction of the number of operators during the negotiation or dialogue:
IV.2) AWARD CRITERIA
IV.2.1) Award criteria:

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.

IV.2.2) An electronic auction will be used:

No.

IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:

ZMC 006(1).

IV.3.2) Previous publication(s) concerning the same contract:

No.

IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document:

Time limit for receipt of requests for documents or for accessing documents: 2.2.2010 - 12:00.

Payable documents: no.

IV.3.4) Time-limit for receipt of tenders or requests to participate:

3.2.2010 - 12:00.

IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates:
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up:

English.

IV.3.7) Minimum time frame during which the tenderer must maintain the tender:

Until: 31.3.2010.

IV.3.8) Conditions for opening tenders:

Date: 3.2.2010 - 12:00.

Place: Shirehall, Abbey Foregate, Shrewsbury SY2 6ND, UNITED KINGDOM.

Persons authorised to be present at the opening of tenders: no.

SECTION VI: COMPLEMENTARY INFORMATION

VI.1) THIS IS A RECURRENT PROCUREMENT:

Yes.

Estimated timing for further notices to be published: 5 years.

VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:
VI.3) ADDITIONAL INFORMATION:

Conforming tenders to be submitted. Thereafter, variants may be offered but the contracting authority does not bind itself to accept any variants. In the event of the tender response being inadequate in either the number of bids received or the quality of bids received, the contracting authority will move automatically to the negotiated procedure without a further notice. The contracting authority reserves the right not to award a contract or to award any option(s) it so wishes. Closing date for receipt of tenders is 3.2.2010 (12:00). Applicants wishing to tender for this requirement should request a tender pack in writing or by email to the Head of Procurement, Shropshire Council as set out in para 1.1 above.

VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures:

Address: Organisation: See VI.4.2 below.

VI.4.2) Lodging of appeals:

Precise information on deadline(s) for lodging appeals: Shropshire Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from the contact in Section 1.1. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (S1 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England and Wales). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.

VI.4.3) Service from which information about the lodging of appeals may be obtained:

Address: Organisation: See VI.4.2 above.

VI.5) DATE OF DISPATCH OF THIS NOTICE:

3.12.2009.