Tender: Stornoway: rock salt

UK-Stornoway: rock salt

2009/S 215-309876

CONTRACT NOTICE

Supplies

SECTION I: CONTRACTING AUTHORITY

I.1) NAME, ADDRESSES AND CONTACT POINT(S):

Address: Organisation: Comhairle nan Eilean Siar,

Council Offices, Sandwick Road

, Contact: Technical Services, Attn: Donald MacRae, Country code: UK-Stornoway Postal code: HS1 2BW. Tel. +44 1851703773. E-mail: dmacrae@cne-siar.gov.uk. Fax +44 1851705349.

Internet address(es):

General address of the contracting authority: http://www.cne-siar.gov.uk.

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00262.

Further information can be obtained at: As in above-mentioned contact point(s).

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s).

Tenders or requests to participate must be sent to:

Address: Organisation: Comhairle nan Eilean Siar,

Council Offices, Sandwick Road

, Contact: Executive Department, Attn: Chief Executive, Country code: UK-Stornoway Postal code: HS1 2BW. Tel. +44 1851703773. E-mail: dmacrae@cne-siar.gov.uk. Fax +44 1851705349. URL: http://www.cne-siar.gov.uk.

I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:

Regional or local authority.

General public services.

SECTION II: OBJECT OF THE CONTRACT

II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:

Tender for the Annual Supply and Delivery of Rock Salt.

II.1.2) Type of contract and location of works, place of delivery or of performance:

Supplies.

Purchase.

Main place of delivery: Western Isles Area.

NUTS code: Location: "Eilean Siar (Western Isles)">UKM64.

II.1.3) The notice involves:

A public contract.

II.1.4) Information on framework agreement:
II.1.5) Short description of the contract or purchase(s):

Comhairle nan Eilean Siar being the Roads Authority for the Western Isles area is seeking expressions of interest for the supply and delivery of road salt for the winter period of 2009-2010.

Due to the geographical spread of the islands and the requirement for salt in all areas it is common practice to hold stock at a number of locations across the islands. Salt requires to be delivered to strategic port locations with onward transfer to local salt piles. Tenderers will be required to supply salt directly onto vehicles, supplied by the authority, at the Piers. Quantities for deliveries range from 400 tonnes up to 4 000 tonnes with an average annual requirement for approx 8 000 tonnes.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=178265.

II.1.6) Common procurement vocabulary (CPV):

CPV code: "Rock salt">14410000 .

II.1.7) Contract covered by the Government Procurement Agreement (GPA):

Yes.

II.1.8) Division into lots:

No.

II.1.9) Variants will be accepted:
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope:

See tender documents.

II.2.2) Options:

Yes.

Description of these options: The Comhairle may at its option extend the contract for a further 1 year period.

Provisional timetable for recourse to these options: in months: 9 (from the award of the contract).

Number of possible renewals: 1.

II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:

Duration in months: 12 (from the award of the contract).

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required:

None.

III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:

See Tender Documents.

III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.

III.1.4) Other particular conditions to which the performance of the contract is subject:

No.

III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

Information and formalities necessary for evaluating if requirements are met: See Tender Documents.

III.2.2) Economic and financial capacity:

Information and formalities necessary for evaluating if requirements are met: See Tender Documents.

Minimum level(s) of standards possibly required: See Tender Documents.

III.2.3) Technical capacity:

Information and formalities necessary for evaluating if requirements are met:

See Tender Documents.

Minimum level(s) of standards possibly required:

See Tender Documents.

III.2.4) Reserved contracts:
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:

SECTION IV: PROCEDURE

IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure:

Open.

IV.1.2) Limitations on the number of operators who will be invited to tender or to participate:
IV.1.3) Reduction of the number of operators during the negotiation or dialogue:
IV.2) AWARD CRITERIA
IV.2.1) Award criteria:

Lowest price.

IV.2.2) An electronic auction will be used:

No.

IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:

2009 - 2010.

IV.3.2) Previous publication(s) concerning the same contract:
IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document:

Time limit for receipt of requests for documents or for accessing documents: 18.12.2009.

IV.3.4) Time-limit for receipt of tenders or requests to participate:

5.1.2010 - 14:00.

IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates:
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up:

English.

IV.3.7) Minimum time frame during which the tenderer must maintain the tender:

Duration in month(s): 3 (from the date stated for receipt of tender).

IV.3.8) Conditions for opening tenders:

Date: 5.1.2010 - 14:00.

Place: Stornoway.

SECTION VI: COMPLEMENTARY INFORMATION

VI.1) THIS IS A RECURRENT PROCUREMENT:

Yes.

Estimated timing for further notices to be published: Annually.

VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:
VI.3) ADDITIONAL INFORMATION:

The Authority is a public authority within the meaning of the Freedom of Information (Scotland) Act 2002 (the Act). All correspondence and documentation submitted will be subject to the Authority's duties under the Act and may be disclosed in processing a request for information made under the Act. The applicant should specify whether any information submitted should not be disclosed because of its sensitivity and should specify why the information is considered to be sensitive. The Authority will then consult with the applicant in considering any request for information deemed by the applicant and the Authority as being sensitive before replying to such a request.

(SC Ref:178265).

VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures:
VI.4.2) Lodging of appeals:

Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum of 10 calendar days standstill period at the point of information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from the contract in part I.1 of this notice. If an appeal regarding the award of contract has not been successfully resolved The Public Contracts (Scotland) Regulations 2006 (SSI 2006 No.1) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rule to take action in the Sheriff Court or Court of Session. Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.

VI.4.3) Service from which information about the lodging of appeals may be obtained:
VI.5) DATE OF DISPATCH OF THIS NOTICE:

5.11.2009.