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Tender: UK-Bradford: snow-clearing services

Tue, 07/09/2010 - 05:30
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UK-Bradford: snow-clearing services

2010/S 173-264708

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

  • I.1)
    NAME, ADDRESSES AND CONTACT POINT(S)

    Attn: Tel. E-mail: The City of Bradford Metropolitan District Council
    Major Projects and Procurements, 1st Floor, Britannia House, Hall Ings
    Louise McCaul
    BD1 1HXBradford
    UNITED KINGDOM
    +44 1274434885
    louise.McCaul@bradford.gov.uk

    Internet address(es)

    General address of the contracting authority www.bradford.gov.uk

    Address of the buyer profile http://www.bradford.gov.uk/procurement

    Further information can be obtained at:Bradford Metropolitan District Council
    http://scms.alito.co.uk
    Bradford
    UNITED KINGDOM

    Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at:Bradford Metropolitan District Council
    http://scms.alito.co.uk
    Bradford
    UNITED KINGDOM

    Tenders or requests to participate must be sent to:Bradford Metropolitan District Council
    http://scms.alito.co.uk
    Bradford
    UNITED KINGDOM

  • I.2)
    TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

    Regional or local authority

    General public services

    The contracting authority is purchasing on behalf of other contracting authorities No

SECTION II: OBJECT OF THE CONTRACT

  • II.1)
    DESCRIPTION
  • II.1.1)
    Title attributed to the contract by the contracting authority

    Provision of winter maintenance services.

  • II.1.2)
    Type of contract and location of works, place of delivery or of performance

    Services

    Service category: No 16

    Main place of performance Area of responsibility of Bradford Metropolitan District Council.

    NUTS code UKE41

  • II.1.3)
    The notice involves

    The establishment of a framework agreement

  • II.1.4)
    Information on framework agreement

    Framework agreement with several operators

    maximum number of participants to the framework agreement envisaged 10

    Duration of the framework agreement: Duration in year(s): 3

    Estimated total value of purchases for the entire duration of the framework agreement

    estimated cost excluding VAT 210 000,00 GBP

  • II.1.5)
    Short description of the contract or purchase(s)

    The City of Bradford Metropolitan District Council ('the council') is seeking suitable and experienced contractors to enter into a framework arrangement for the provision of Winter Maintenance services to highways across the district to supplement those undertaken by the coucil. The framework will consist of two lots which will cover the provision of driver only or the provision of driver and vehicle, with the services required including but not limited to patrols, gritting and snow clearance. The exact requirements and volumes needed can not be determined as this will be dependent upon the prevailing conditions at the time of the need.

    The framework will run from October 2010 and will be for a period of 3 years with the option to extend by a further one year period subject to the council still having need for the service and contractor performance. All values quoted are indicative only as the council can not guarantee future levels of need.

    Further details of the requirements can be obtained from the tender documents which are available from the regional electronic tendering website at http://scms.alito.co.uk using the details given in section VI.3 of this notice. Suppliers are requested to contact the council in connection with this tender only after downloading and reading the tender documents.

  • II.1.6)
    Common procurement vocabulary (CPV)

    90620000, 90630000, 98512000, 79623000

  • II.1.7)
    Contract covered by the Government Procurement Agreement (GPA)

    Yes

  • II.1.8)
    Division into lots

    Yes

    tenders should be submitted for one or more lots

  • II.1.9)
    Variants will be accepted

    No

    • II.2)
    QUANTITY OR SCOPE OF THE CONTRACT

    II.2.1)
    Total quantity or scope

    II.2.2)
    Options

    II.3)
    DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

INFORMATION ABOUT LOTS

    LOT NO: 1

    TITLE Winter maintenance - provision of drivers only

  • 1)SHORT DESCRIPTION

    To the supply of drivers to supplement the councils own staff for winter maintenance duties.

  • 2)COMMON PROCUREMENT VOCABULARY (CPV)

    90620000, 90630000, 98512000, 79623000

    • 3)QUANTITY OR SCOPE

    4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

    5)ADDITIONAL INFORMATION ABOUT LOTS

    LOT NO: 2

    TITLE Winter maintenance - supply of driver and vehicle

  • 1)SHORT DESCRIPTION

    To the supply of suitably equiped vehicles as required by the council complete with driver to undertake winter maintenance duties.

  • 2)COMMON PROCUREMENT VOCABULARY (CPV)

    90620000, 90630000, 98512000, 79623000

    • 3)QUANTITY OR SCOPE

    4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

    5)ADDITIONAL INFORMATION ABOUT LOTS

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

  • III.1)
    CONDITIONS RELATING TO THE CONTRACT
  • III.1.1)
    Deposits and guarantees required

    A group guarantee will be required where applicable.

    • III.1.2)
    Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

  • III.1.3)
    Legal form to be taken by the group of economic operators to whom the contract is to be awarded

    Joint and several Liability.

    • III.1.4)
    Other particular conditions to which the performance of the contract is subject

  • III.2)
    CONDITIONS FOR PARTICIPATION

    • III.2.1)
    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

  • III.2.2)
    Economic and financial capacity

    Information and formalities necessary for evaluating if requirements are met: As detailed in the tender documents.

  • III.2.3)
    Technical capacity

    Information and formalities necessary for evaluating if requirements are met:

    As detailed in the tender documents.

  • III.2.4)
    Reserved contracts

    No

    • III.3)
    CONDITIONS SPECIFIC TO SERVICES CONTRACTS

    III.3.1)
    Execution of the service is reserved to a particular profession

    III.3.2)
    Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

SECTION IV: PROCEDURE

  • IV.1)
    TYPE OF PROCEDURE
  • IV.1.1)
    Type of procedure

    Open

    • IV.1.2)
    Limitations on the number of operators who will be invited to tender or to participate

    IV.1.3)
    Reduction of the number of operators during the negotiation or dialogue

  • IV.2)
    AWARD CRITERIA
  • IV.2.1)
    Award criteria

    The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

  • IV.2.2)
    An electronic auction will be used

    No

  • IV.3)
    ADMINISTRATIVE INFORMATION
  • IV.3.1)
    File reference number attributed by the contracting authority

    BMDC/17325

  • IV.3.2)
    Previous publication(s) concerning the same contract

    No

  • IV.3.3)
    Conditions for obtaining specifications and additional documents

    Time limit for receipt of requests for documents or for accessing documents 13.10.2010 - 14:00

    Payable documents No

  • IV.3.4)
    Time-limit for receipt of tenders or requests to participate

    13.10.2010 - 14:00

    • IV.3.5)
    Date of dispatch of invitations to tender or to participate to selected candidates

  • IV.3.6)
    Language(s) in which tenders or requests to participate may be drawn up

    English.

  • IV.3.7)
    Minimum time frame during which the tenderer must maintain the tender

    Duration in days 90 (from the date stated for receipt of tender)

  • IV.3.8)
    Conditions for opening tenders

    Date: 13.10.2010 - 15:00

    Place

    Room 112, City Hall, Bradford.

    Persons authorised to be present at the opening of tenders Yes

    Authorised officers of the Council.

SECTION VI: COMPLEMENTARY INFORMATION

    VI.1)
    THIS IS A RECURRENT PROCUREMENT

  • VI.2)
    CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

    No

  • VI.3)
    ADDITIONAL INFORMATION

    The City of Bradford Metropolitan District Council reserves the right to use e-procurement technologies, including e-tendering in this procurement exercise. Interested bidders should be prepared to submit responses and bids using the internet.

    Therefore the tender documents are to be downloaded from the Public Bulletin Board on http://scms.alito.co.uk using the following search criteria:

    Keyword or Contract ID: BMDC/17325.

    Current / Awarded: Current.

    Display tenders: All.

    Council: Bradford Metropolitan District.

    Matching Categories: All.

    And completed and returned following the instructions provided in the document.

    Although documents will be available for download up to the closing time and date for submissions, it is the bidders responsibility to ensure that they download the documents in ample time to ensure that they can be completed and returned, along with all supporting documentation called for, prior to the closing time and date of this stage of the process.

    If this is your first time using the system, please refer to the online user guide, which is available under the Help tab, to assist you to register as a new user and download the document(s).

    Please ensure that you register for Bradford MDC to enable you to access Bradford MDC documentation (this can be done in your profile, under the “councils” tab).

    If you require any assistance with the website, please contact the SCMS help desk on +44 1132474001 or scms@leeds.gov.uk.

  • VI.4)
    PROCEDURES FOR APPEAL
  • VI.4.1)
    Body responsible for appeal procedures

    See VI.4.2 below

  • VI.4.2)
    Lodging of appeals

    Precise information on deadline(s) for lodging appeals: The City of Bradford Metropolitan District Council will incorporate a minimum ten calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into and to start proceedings where such action is necessary. Such additional information should be requested from the person stated in the contact details in section I.1 of this document.

    If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006/5 (as amended)) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a contract has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the court has the options to award damages and/or to shorten or order the contract ineffective.

  • VI.4.3)
    Service from which information about the lodging of appeals may be obtained

    See VI.4.2 above

  • VI.5)
    DATE OF DISPATCH OF THIS NOTICE:

    2.9.2010