Tender: UK-Beverley: actuarial services

UK-Beverley: actuarial services

2010/S 173-264695

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

• I.1)
  NAME, ADDRESSES AND CONTACT POINT(S)

  Contact: Attn: Tel. E-mail: Fax East Riding of Yorkshire Council
  Chief Executive East Riding of Yorkshire Council County Hall
  East Riding Pension Fund
  Graham Ferry
  HU17 9BABeverley
  UNITED KINGDOM
  +44 1482394171
  graham.ferry@eastriding.gov.uk
  +44 1482394186

  Internet address(es)

  General address of the contracting authority http://www.eastriding.gov.uk

  Address of the buyer profile http://www.erpf.org.uk

  Further information can be obtained at: As in above-mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)

  Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)

• I.2)
  TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

  Regional or local authority

  General public services

  The contracting authority is purchasing on behalf of other contracting authorities Yes

SECTION II: OBJECT OF THE CONTRACT

• II.1)
  DESCRIPTION
• II.1.1)
  Title attributed to the contract by the contracting authority

  Provision of actuarial services.

• II.1.2)
  Type of contract and location of works, place of delivery or of performance

  Services

  Service category: No 27

  Main place of performance East Riding Pension Fund.

  PO Box 118.

  Council Offices.

  Church Street.

  Goole.

  DN14 5YU.

  NUTS code UKE1

• II.1.3)
  The notice involves

  The establishment of a framework agreement

• II.1.4)
  Information on framework agreement

  Framework agreement with a single operator

  Duration of the framework agreement: Duration in month(s): 48

  Estimated total value of purchases for the entire duration of the framework agreement

  estimated cost excluding VAT

  Range: between 600 000,00 and 900 000,00 GBP

• II.1.5)
  Short description of the contract or purchase(s)

  The East Riding of Yorkshire Council is seeking to establish a framework agreement for an Actuarial and Benefits Consulting Service to the East Riding Pension Fund (ERPF), which is part of the Local Government Pension Scheme (LGPS).

  The (proposed) framework agreement is for use by the four Unitary Councils in the ERPF and any other ERPF employer that wishes to utilise the agreement throughout the duration of the contract term, with no guarantee of the volume of work.

  The successful bidder will be required to demonstrate the necessary expertise and experience of providing the full range of actuarial services as required by an administering authority in relation to the LGPS, UK taxation laws and other relevant pension legislation.

• II.1.6)
  Common procurement vocabulary (CPV)

  66519600, 66522000, 66521000, 66523000, 66523100, 66131100, 66141000, 75320000

• II.1.7)
  Contract covered by the Government Procurement Agreement (GPA)

  Yes

• II.1.8)
  Division into lots

  No

• II.1.9)
  Variants will be accepted

  Yes

• II.2)
  QUANTITY OR SCOPE OF THE CONTRACT
• II.2.1)
  Total quantity or scope

  The estimated value of the proposed framework agreement is between 600 000 GBP and 700 000 GBP for the 4 years of the agreement based on historical information. This does not reflect the potential expenditure as there is no guarantee how much the fund employers will use the framework agreement.

  Excluding VAT

  Range between 600 000,00 and 900 000,00 GBP

• II.2.2)
  Options

  Yes

  description of these options: The contracting authority is seeking an initial contract term of 4 years with an option to extend for up to a further 2 years because the Local Government Pension Regulations require the fund to obtain an actuarial valuation of it's assets and liabilities every 3 years. East Riding of Yorkshire Council as the Administering Authority for the East Riding Pension Fund last carried out a valuation as at 31.3.2010. The option to extend, if exercised, would allow the Council to utilise the service for two cyclical actuarial valuations.

  provisional timetable for recourse to these options: in months: 48 (from the award of the contract)

• II.3)
  DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

  Duration in months: 48 (from the award of the contract)

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)
  CONDITIONS RELATING TO THE CONTRACT
• III.1.1)
  Deposits and guarantees required

  The contracting authority reserves the right to require deposits, guarantees, bonds or other forms of appropriate security.

• III.1.2)
  Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

  If required, this will be detailed in the tender documents.

• III.1.3)
  Legal form to be taken by the group of economic operators to whom the contract is to be awarded

  Joint and several liability.

• III.1.4)
  Other particular conditions to which the performance of the contract is subject

  Yes

  As set out in the invitation to tender document.

• III.2)
  CONDITIONS FOR PARTICIPATION
• III.2.1)
  Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

  Information and formalities necessary for evaluating if requirements are met: As set out in the invitation to tender document.

• III.2.2)
  Economic and financial capacity

  Information and formalities necessary for evaluating if requirements are met: In accordance with Regulation 24 of the Public Contracts Regulations 2006 and as set out in the invitation to tender document.

• III.2.3)
  Technical capacity

  Information and formalities necessary for evaluating if requirements are met:

  In accordance with Regulation 25 of the Public Contracts Regulations 2006 and as set out in the invitation to tender document.

• III.2.4)
  Reserved contracts

  No

• III.3)
  CONDITIONS SPECIFIC TO SERVICES CONTRACTS
• III.3.1)
  Execution of the service is reserved to a particular profession

  Yes

  This contract must be provided by qualified actuaries who are able to demonstrate the necessary expertise and experience of providing the full range of actuarial services as required by an administering authority in relation to the LGPS, UK taxation laws and other relevant pension legislation.

• III.3.2)
  Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

  Yes

SECTION IV: PROCEDURE

• IV.1)
  TYPE OF PROCEDURE
• IV.1.1)
  Type of procedure

  Open

IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)
Reduction of the number of operators during the negotiation or dialogue

• IV.2)
  AWARD CRITERIA
• IV.2.1)
  Award criteria

  The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

• IV.2.2)
  An electronic auction will be used

  No

• IV.3)
  ADMINISTRATIVE INFORMATION
• IV.3.1)
  File reference number attributed by the contracting authority

  PEN1

• IV.3.2)
  Previous publication(s) concerning the same contract

  No

• IV.3.3)
  Conditions for obtaining specifications and additional documents

  Time limit for receipt of requests for documents or for accessing documents 24.10.2010 - 12:00

  Payable documents No

• IV.3.4)
  Time-limit for receipt of tenders or requests to participate

  3.11.2010 - 12:00

IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates

• IV.3.6)
  Language(s) in which tenders or requests to participate may be drawn up

  English.

• IV.3.7)
  Minimum time frame during which the tenderer must maintain the tender

  Duration in days 90 (from the date stated for receipt of tender)

• IV.3.8)
  Conditions for opening tenders

  Date: 3.11.2010 - 12:00

  Place

  County Hall, Beverley, East Riding of Yorkshire.

  Persons authorised to be present at the opening of tenders Yes

  1 Committe Services Manager.

  1 Nominated Officer from the Pensions section independent from the procurement exercise.

  1 Nominated Officer responsible for the procurement exercise.

SECTION VI: COMPLEMENTARY INFORMATION

• VI.1)
  THIS IS A RECURRENT PROCUREMENT

  No

• VI.2)
  CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

  No

• VI.3)
  ADDITIONAL INFORMATION

  There will be an option exercisable at the Council's discretion to extend the contract for a further 2 years, following the expiry of the 4 year contract period. This option is exercisable before the expiry of the 4 year contract period.

• VI.4)
  PROCEDURES FOR APPEAL
• VI.4.1)
  Body responsible for appeal procedures

  E-mail: Tel. Internet: Fax East Riding of Yorkshire Council
  Pensions Section PO Box 118 Council Offices Church Street, Beverley
  DN14 5YUGoole
  UNITED KINGDOM
  graham.ferry@eastriding.gov.uk
  +44 1482394171
  http://www.erpf.org.uk
  +44 1482394186

  Body responsible for mediation procedures

  As above

• VI.4.2)
  Lodging of appeals

  Precise information on deadline(s) for lodging appeals: In accordance with Regulation 47 of the Public Contracts Regulations 2006.

• VI.4.3)
  Service from which information about the lodging of appeals may be obtained

  As above

• VI.5)
  DATE OF DISPATCH OF THIS NOTICE:

  2.9.2010