Tender: UK-Glasgow: cleaning products

UK-Glasgow: cleaning products

2010/S 171-262083

CONTRACT NOTICE

Supplies

SECTION I: CONTRACTING AUTHORITY

• I.1)
  NAME, ADDRESSES AND CONTACT POINT(S)

  Attn: Tel. E-mail: Fax Cordia (Services) LLP
  Blair Court, 100 Borron Street
  Louise Campbell
  G4 9XEGlasgow
  UNITED KINGDOM
  +44 1413539157
  louise.campbell@cordia.co.uk
  +44 1413539100

  Internet address(es)

  General address of the contracting authority www.cordia.co.uk

  Address of the buyer profile www.glasgow.bravosolution.co.uk

  Further information can be obtained at: As in above-mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)

  Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)

• I.2)
  TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

  Body governed by public law

  General public services

  Other Cordia (Services) LLP is wholly owned by Glasgow City Council and will in certain circumstances be procuring goods on behalf of Cordia (Services) LLP, the City Council and other City Council's arms length companies and LLP's namely City Building (Glasgow) LLP, Glasgow Life, City Parking (Glasgow) LLP, City Markets (Glasgow) LLP, City Property (Glasgow) LLP and Glasgow Community and Safety Services

  The contracting authority is purchasing on behalf of other contracting authorities Yes

SECTION II: OBJECT OF THE CONTRACT

• II.1)
  DESCRIPTION
• II.1.1)
  Title attributed to the contract by the contracting authority

  Supply only, delivery only or supply and delivery of cleaning products, cleaning chemicals, hygiene paper products, disposable gloves and kitchen hygiene systems.

• II.1.2)
  Type of contract and location of works, place of delivery or of performance

  Supplies

  Purchase

  Main place of delivery Approximately 700 establishments within the City of Glasgow.

  NUTS code UKM34

• II.1.3)
  The notice involves

  The establishment of a framework agreement

• II.1.4)
  Information on framework agreement

  Framework agreement with several operators

  maximum number of participants to the framework agreement envisaged 7

  Duration of the framework agreement: Duration in month(s): 48

  Estimated total value of purchases for the entire duration of the framework agreement

  estimated cost excluding VAT

  Range: between 6 000 000 and 8 000 000 GBP

• II.1.5)
  Short description of the contract or purchase(s)

  Supply only, delivery only or supply and delivery of cleaning products, cleaning chemicals, hygiene paper products, disposable gloves and kitchen hygiene systems.

• II.1.6)
  Common procurement vocabulary (CPV)

  39830000, 33191000, 33760000, 18424300

• II.1.7)
  Contract covered by the Government Procurement Agreement (GPA)

  Yes

• II.1.8)
  Division into lots

  Yes

  tenders should be submitted for one or more lots

• II.1.9)
  Variants will be accepted

  Yes

• II.2)
  QUANTITY OR SCOPE OF THE CONTRACT

II.2.1)
Total quantity or scope

• II.2.2)
  Options

  Yes

  description of these options: This contract will run for three years with an option to extend for a further year.

  Number of possible renewals 1

II.3)
DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

INFORMATION ABOUT LOTS

LOT NO: 1

TITLE Cleaning products

• 1)SHORT DESCRIPTION

  Supply only of cleaning products.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  39830000

3)QUANTITY OR SCOPE

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

• 5)ADDITIONAL INFORMATION ABOUT LOTS

  The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

LOT NO: 2

TITLE Cleaning products

• 1)SHORT DESCRIPTION

  Delivery only of cleaning products.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  39830000

3)QUANTITY OR SCOPE

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

• 5)ADDITIONAL INFORMATION ABOUT LOTS

  The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

LOT NO: 3

TITLE Cleaning products

• 1)SHORT DESCRIPTION

  Supply and delivery of cleaning products.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  39830000

3)QUANTITY OR SCOPE

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

• 5)ADDITIONAL INFORMATION ABOUT LOTS

  The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

LOT NO: 4

TITLE Cleaning chemicals

• 1)SHORT DESCRIPTION

  Supply only of cleaning chemicals.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  39830000

3)QUANTITY OR SCOPE

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

• 5)ADDITIONAL INFORMATION ABOUT LOTS

  The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

LOT NO: 5

TITLE Cleaning chemicals

• 1)SHORT DESCRIPTION

  Delivery only of cleaning chemicals.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  39830000

3)QUANTITY OR SCOPE

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

• 5)ADDITIONAL INFORMATION ABOUT LOTS

  The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

LOT NO: 6

TITLE Cleaning chemicals

• 1)SHORT DESCRIPTION

  Supply and delivery of cleaning chemicals.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  39830000

3)QUANTITY OR SCOPE

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

• 5)ADDITIONAL INFORMATION ABOUT LOTS

  The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

LOT NO: 7

TITLE Hygiene paper products

• 1)SHORT DESCRIPTION

  Supply only of hygiene paper products.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  33760000

3)QUANTITY OR SCOPE

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

• 5)ADDITIONAL INFORMATION ABOUT LOTS

  The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

LOT NO: 8

TITLE Hygiene paper products

• 1)SHORT DESCRIPTION

  Delivery only of hygiene paper products.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  33760000

3)QUANTITY OR SCOPE

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

• 5)ADDITIONAL INFORMATION ABOUT LOTS

  The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

LOT NO: 9

TITLE Hygiene paper products

• 1)SHORT DESCRIPTION

  Supply and delivery of hygiene paper products.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  33760000

3)QUANTITY OR SCOPE

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

• 5)ADDITIONAL INFORMATION ABOUT LOTS

  The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

LOT NO: 10

TITLE Disposable gloves

• 1)SHORT DESCRIPTION

  Supply only of disposable gloves.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  18424300

3)QUANTITY OR SCOPE

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

• 5)ADDITIONAL INFORMATION ABOUT LOTS

  The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

LOT NO: 11

TITLE Disposable gloves

• 1)SHORT DESCRIPTION

  Delivery only of disposable gloves.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  18424300

3)QUANTITY OR SCOPE

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

• 5)ADDITIONAL INFORMATION ABOUT LOTS

  The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

LOT NO: 12

TITLE Supply and delivery of disposable gloves

1)SHORT DESCRIPTION

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  18424300

3)QUANTITY OR SCOPE

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

• 5)ADDITIONAL INFORMATION ABOUT LOTS

  The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

LOT NO: 13

TITLE Kitchen hygiene systems

• 1)SHORT DESCRIPTION

  Supply only of kitchen hygiene systems.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  33191000

3)QUANTITY OR SCOPE

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

• 5)ADDITIONAL INFORMATION ABOUT LOTS

  The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

LOT NO: 14

TITLE Kitchen hygiene systems

• 1)SHORT DESCRIPTION

  Delivery only of kitchen hygiene systems.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  33191000

3)QUANTITY OR SCOPE

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

• 5)ADDITIONAL INFORMATION ABOUT LOTS

  The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

LOT NO: 15

TITLE Kitchen hygiene systems

• 1)SHORT DESCRIPTION

  Supply and delivery of kitchen hygiene systems.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  33191000

3)QUANTITY OR SCOPE

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

• 5)ADDITIONAL INFORMATION ABOUT LOTS

  The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)
  CONDITIONS RELATING TO THE CONTRACT
• III.1.1)
  Deposits and guarantees required

  No deposit is required.

• III.1.2)
  Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

  As detailed in the invitation to tender document.

III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded

• III.1.4)
  Other particular conditions to which the performance of the contract is subject

  No

• III.2)
  CONDITIONS FOR PARTICIPATION
• III.2.1)
  Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

  Information and formalities necessary for evaluating if requirements are met: Suppliers instructions how to express interest in this tender~:

  1. Register your company on the eSourcing portal (this is only required once)

  — Browse to the eSourcing Portal: https://glasgow.bravosolution.co.uk and click the link to register,

  — Accept the terms and conditions and click "continue",

  — Enter your correct business and user details,

  — Note the username you chose and click "save" when complete,

  — You will shortly receive an email with your unique password (please keep this secure).

  2. Express an Interest in the tender

  — Login to the portal with the username/password,

  — Click the "PQQs / ITTs open to all suppliers" link. (these are pre-qualification questionnaires or invitations to tender open to any registered supplier),

  — Click on the relevant PQQ/ ITT to access the content,

  — Click the "express interest" button in the "actions" box on the left-hand side of the page,

  — This will move the PQQ /ITT into your "My PQQs/ My ITTs" page. (This is a secure area reserved for your projects only),

  — You can now access any attachments by clicking the "settings and buyer attachments" in the "actions" box.

  3. Responding to the tender

  — You can now choose to "reply" or "reject" (please give a reason if rejecting),

  — You can now use the ‘messages’ function to communicate with the buyer and seek any clarification,

  — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT,

  — There may be a mixture of online & offline actions for you to perform (there is detailed online help available).

  You must then publish your reply using the publish button in the "Actions" box on the left-hand side of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

• III.2.2)
  Economic and financial capacity

  Information and formalities necessary for evaluating if requirements are met: If so required by Cordia (Services) LLP, tenderers must furnish the undernoted as proof of their financial standing:-.

  1. Appropriate statements from their bankers

  2. The company's latest balance sheet or extracts therefrom

  3. Statement of overall turnover in respect of the goods to which the contract relates, for the previous 3 financial years

• III.2.3)
  Technical capacity

  Information and formalities necessary for evaluating if requirements are met:

  If so required by Cordia (Services) LLP, tenderers must furnish the undernoted as proof of their technical capability:-.

  1. A list of the similar contracts effected in the past 3 years with the values, dates, names and addresses of clients and whether private or public bodies.

  2. Description of tenderers technical facilities and quality control system

  3. Sample of goods supplied

• III.2.4)
  Reserved contracts

  No

III.3)
CONDITIONS SPECIFIC TO SERVICES CONTRACTS

III.3.1)
Execution of the service is reserved to a particular profession

III.3.2)
Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

SECTION IV: PROCEDURE

• IV.1)
  TYPE OF PROCEDURE
• IV.1.1)
  Type of procedure

  Open

IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)
Reduction of the number of operators during the negotiation or dialogue

• IV.2)
  AWARD CRITERIA
• IV.2.1)
  Award criteria

  The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

• IV.2.2)
  An electronic auction will be used

  No

• IV.3)
  ADMINISTRATIVE INFORMATION
• IV.3.1)
  File reference number attributed by the contracting authority

  COR002087

• IV.3.2)
  Previous publication(s) concerning the same contract

  No

• IV.3.3)
  Conditions for obtaining specifications and additional documents

  Payable documents No

• IV.3.4)
  Time-limit for receipt of tenders or requests to participate

  18.10.2010 - 12:00

IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates

• IV.3.6)
  Language(s) in which tenders or requests to participate may be drawn up

  English.

IV.3.7)
Minimum time frame during which the tenderer must maintain the tender

• IV.3.8)
  Conditions for opening tenders

  Date: 18.10.2010 - 12:00

  Persons authorised to be present at the opening of tenders No

SECTION VI: COMPLEMENTARY INFORMATION

• VI.1)
  THIS IS A RECURRENT PROCUREMENT

  No

• VI.2)
  CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

  No

• VI.3)
  ADDITIONAL INFORMATION

  The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

• VI.4)
  PROCEDURES FOR APPEAL

VI.4.1)
Body responsible for appeal procedures

• VI.4.2)
  Lodging of appeals

  Precise information on deadline(s) for lodging appeals: Cordia (services) LLP will incorporate a minimum 10 calendar day standstill period at the point of information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be required from the procurement officer (see details in Section 1.1 of the contract notice). If an appeal regarding the award of the contract has not been successfully resolved the public Contracts (Scotland) Regulations 2006 (SS) 1 2006 No 1) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rule to take action in the Sheriff Court or Court of Session.

VI.4.3)
Service from which information about the lodging of appeals may be obtained

• VI.5)
  DATE OF DISPATCH OF THIS NOTICE:

  1.9.2010