Contract award: UK-Stafford: software package and information systems

UK-Stafford: software package and information systems

2010/S 171-261370

CONTRACT AWARD NOTICE

Supplies

SECTION I: CONTRACTING AUTHORITY

• I.1)
  NAME, ADDRESSES AND CONTACT POINT(S)

  Attn: Tel. E-mail: Fax Staffordshire County Council
  Stafford Procurement, Wedgwood Building, Tipping Street
  Jenny Knights
  ST16 2DHStafford
  UNITED KINGDOM
  +44 1785854647
  sp@staffordshire.gov.uk
  +44 1785854660

  Internet address(es)

  General address of the contracting authority www.staffordshire.gov.uk/business/procurement

• I.2)
  TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

  Regional or local authority

  General public services

  The contracting authority is purchasing on behalf of other contracting authorities Yes

SECTION II: OBJECT OF THE CONTRACT

• II.1)
  DESCRIPTION
• II.1.1)
  Title attributed to the contract

  PC281 Contract for the supply and maintenance of a local area prospectus and common application processing system.

• II.1.2)
  Type of contract and location of works, place of delivery or of performance

  Supplies

  Purchase

  Main place of delivery Staffordshire.

  NUTS code UKG3

II.1.3)
The notice involves

• II.1.4)
  Short description of the contract or purchase(s)

  Staffordshire County Council invites tenders for the provision of a Local Area online Prospectus (LAP) for Staffordshire County Council (SCC) with an option to call off additional licences for StokeonTrent City Council (SOTCC), with an integrated Common online Application Process (CAP) for SCC only.

  The system must offer a universally available, searchable database of all educational courses open to 14 19 year olds in the Staffordshire County Council area (circa 42 000 learners) and potentially in the Stokeon Trent area (circa 14 000 learners), covering all progression pathways, with the ability to apply directly for any of these courses online. It must also allow online application to courses in all neighbouring areas.

  A range of ancillary functions and features will be required, including online video links, chat room, message board, feedback mechanisms and links to a range of other appropriate sites.

  The system must be attractive to, and easily usable by, the 13 19 age group. In particular it must have separate portals/skins with appropriate look, feel and language for 13 16 year olds and for 16 19 year olds.

  The LAPCAP contract will be for an initial period of 4 years, commencing on 7.6.2010. A fully functioning LAP meeting all specifications must be in place on 1.9.2010.

  A working model of a post 16 CAP must be ready for live trials from 1.9.2010, followed by a District by District roll out leading to full implementation across Staffordshire no later than 1.9.2011.

  A working model of a post 14 CAP must be ready for live trials from 1.9.2012, followed by a District by District roll out leading to full implementation across Staffordshire no later than 1.9.2013.

  The successful Contractor must be prepared to work with both Local Authorities and their partners to promote and facilitate the use of the LAP and CAP by young people, practitioners, parents and carers.

  The LAPCAP system must meet all and future requirements for these products as specified by the Department for Children, Schools and Families, DCSF (see Developing the 14 19 Prospectus and Common Application Process) and other central government departments.

  The LAPCAP system will be securely hosted by the Contractor and must comply fully with all national and local standards relating to inter-operability with management information systems (MIS), other LAP and/or CAP systems, and other online tools which might be linked to them (e.g. Individual Learning Plans ILPs). In particular, compliance with the most current versions of the Systems Inter-operability Framework (SIF) and Exchange of Course related Information (XCRI) standards is essential, with rapid updating to each new version released.

• II.1.5)
  Common procurement vocabulary (CPV)

  48000000, 48500000, 48190000, 48600000, 72210000, 72510000

• II.1.6)
  Contract covered by the Government Procurement Agreement (GPA)

  Yes

• II.2)
  TOTAL FINAL VALUE OF CONTRACT(S)
• II.2.1)
  Total final value of contract(s)

  Value 100 000 GBP

  Excluding VAT

SECTION IV: PROCEDURE

• IV.1)
  TYPE OF PROCEDURE
• IV.1.1)
  Type of procedure

  Restricted

• IV.2)
  AWARD CRITERIA
• IV.2.1)
  Award criteria

  The most economically advantageous tender in terms of

  1. Compliance with specification. Weighting 40

  2. Technical merit. Weighting 12

  3. Quality control and assurance. Weighting 8

  4. Product performance. Weighting 10

  5. Price. Weighting 30

• IV.2.2)
  An electronic auction has been used

  No

• IV.3)
  ADMINISTRATIVE INFORMATION
• IV.3.1)
  File reference number attributed by the contracting authority

  PC281

• IV.3.2)
  Previous publication(s) concerning the same contract

  No

SECTION V: AWARD OF CONTRACT

CONTRACT NO: PC281

TITLE PC281 Contract for the supply and maintenance of a local area prospectus and common application processing system.

• V.1)
  Date of contract award decision:

  27.8.2010

• V.2)
  NUMBER OF OFFERS RECEIVED:

  2

• V.3)
  NAME AND ADDRESS OF ECONOMIC OPERATOR IN FAVOUR OF WHOM A CONTRACT AWARD DECISION HAS BEEN TAKEN

  S-Cool Limited
  19- 20 Elmdale Road, Tyndalls Park
  BS8 1SGBristol
  UNITED KINGDOM

• V.4)
  INFORMATION ON VALUE OF CONTRACT

  Initial estimated total value of the contract

  Value 100 000 GBP

  Excluding VAT

• V.5)
  THE CONTRACT IS LIKELY TO BE SUB-CONTRACTED

  No

SECTION VI: COMPLEMENTARY INFORMATION

• VI.1)
  CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY COMMUNITY FUNDS

  No

VI.2)
ADDITIONAL INFORMATION

• VI.3)
  PROCEDURES FOR APPEAL
• VI.3.1)
  Body responsible for appeal procedures

  UK
  UNITED KINGDOM

  Body responsible for mediation procedures

  UK
  UNITED KINGDOM

• VI.3.2)
  Lodging of appeals

  Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period (or 15 days where non-electronic or fax methods are used) at the point that an award decision notice is communicated to tenderers. The award decision notice will specify the criteria for the award of the contract/framework agreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender; and will specify when the standstill period is expected to end or the date before which the contracting authority will not conclude the contract/framework agreement. If an appeal regarding the award of a contract/framework agreement has not been successfully resolved, the Public Contracts (Amendment) Regulations 2009 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). The Court may order the setting aside of the award decision or may order the Contracting Authority to amend any document and may award damages. If a framework agreement has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages. The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award decision notification or contract award notice depending upon the circumstances) or otherwise 6 months.

• VI.3.3)
  Service from which information about the lodging of appeals may be obtained

  UK
  UNITED KINGDOM

• VI.4)
  DATE OF DISPATCH OF THIS NOTICE:

  1.9.2010