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Tender: UK-Gosport: repair and maintenance services of building installations

Wed, 01/09/2010 - 05:30
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UK-Gosport: repair and maintenance services of building installations

2010/S 169-259165

CONTRACT NOTICE

Works

SECTION I: CONTRACTING AUTHORITY

  • I.1)
    NAME, ADDRESSES AND CONTACT POINT(S)

    Contact: Tel. E-mail: Fax Gosport Borough Council
    Town Hall, High Street
    Nicky Hastie
    PO12 1EBGosport
    UNITED KINGDOM
    +44 1707339800
    nicky@echelonconsultancy.co.uk
    +44 1707339801

    Internet address(es)

    General address of the contracting authority www.gosport.gov.uk

    Further information can be obtained at: As in above-mentioned contact point(s)

    Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)

    Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)

  • I.2)
    TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

    Regional or local authority

    Environment

    Housing and community amenities

    The contracting authority is purchasing on behalf of other contracting authorities Yes

SECTION II: OBJECT OF THE CONTRACT

  • II.1)
    DESCRIPTION
  • II.1.1)
    Title attributed to the contract by the contracting authority

    Integrated service contracts to include: Council Housing responsive repairs, voids, electrical, gas servicing installations and breakdown repairs, planned and cyclical works. Repair and maintenance to all local authority Built Assets. Local authority grounds maintenance services. Streetscene (cleansing, refuse collection and recyclicing and environmental services).

  • II.1.2)
    Type of contract and location of works, place of delivery or of performance

    Works

    Main site or location of works Gdsport Borough.

    NUTS code UKJ33

  • II.1.3)
    The notice involves

    A public contract

    • II.1.4)
    Information on framework agreement

  • II.1.5)
    Short description of the contract or purchase(s)

    A 10 year contract with the option to extend for a further five years to undertake responsive repairs and voids, electrical works, gas servicing break down repairs & installations, decent homes and planned works to council stock., repair & maintenance to all local authority built assets including internal and external building repairs and maintenance, repairs and maintenance of sport pitches, parks and car parks, public conveniences and bus shelters. Waste & cleansing services including street cleansing and cleansing of bus shelters and bottle banks, refuse collection including green waste, recycling, ad hoc special collections. Local authority grounds maintenance & environmental services. In addition out of business hours services.

    The contract will be awarded either as one contract as an integrated service or upto a maximum of four separate contracts for each defined Lot.

    There are 36,182 dwellings within the borough of Gosport and the total number of council owned properties within the contract is circa 3220.

  • II.1.6)
    Common procurement vocabulary (CPV)

    50700000, 45211310, 45260000, 45421151, 45311100, 45333000, 45331100, 45311000, 45451000, 50000000, 50531200, 50720000, 77310000, 77313000, 77314000, 77320000, 77340000, 77211500, 77312100, 50870000, 90680000, 90500000, 90511000, 90511200, 90511300, 90511400, 90514000, 90600000, 90610000, 90670000, 90910000

  • II.1.7)
    Contract covered by the Government Procurement Agreement (GPA)

    Yes

  • II.1.8)
    Division into lots

    Yes

    tenders should be submitted for one or more lots

  • II.1.9)
    Variants will be accepted

    Yes

  • II.2)
    QUANTITY OR SCOPE OF THE CONTRACT
  • II.2.1)
    Total quantity or scope

    The provision of integrated service contracts to Gosport Borough Council (GBC) to 3220 council properties and 36,182 dwellings within the borough. This will include responsive repairs and voids, gas servicing and breakdown repairs, decent homes and planned works and cyclical works to council property. External grounds maintenance, cleaning & street scene cleaning, refuse waste and environmental services for the borough. In addition the provision of out of hours services.

    — Lot 1 – Asset management services to all GBC owned buildings,

    — Lot 2 – Environmental & streetscene services,

    — Lot 3 – Grounds maintenance services,

    — Lot 4 – Gas servicing & breakdowns.

    Excluding VAT 150 000 000 GBP

  • II.2.2)
    Options

    Yes

    description of these options: The contract will be for 10 years with an option for the employer to extend the contract for a further 5 years There will be provision for the employer to terminate the contract at defined points in the contact based on performance. The contract will include the development of an open book model at the employer’s discretion, details of which will be provided in the tender documents.

    provisional timetable for recourse to these options: in months: 120 (from the award of the contract)

    Number of possible renewals 1

  • II.3)
    DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

    Duration in months: 180 (from the award of the contract)

INFORMATION ABOUT LOTS

    LOT NO: 1

    TITLE Asset management services

  • 1)SHORT DESCRIPTION

    Council properties; reactive repairs service, voids works, door entry systems. Planned & cyclical works programmes.

    Other local authority assets;

    Town Hall repairs & maintenance, Depot repairs & maintenance, Club Hampshire maintenance,

    Internal/external repairs; Nobes Hall, Compass Point, Bus station, Depot, Ancient monuments, No 2 Battery, Public Conveniences.

    External repairs Alverbank Hotel, Park Lodge, Bus station (TIC), Mobile home park (communal building), Play areas – replacement of equipment, cleaning, vandalism repairs.

    Repairs and maintenance to other council buildings and repair of vandalism to Sports Pavilions, ad hoc repairs to car parks, repair and maintenance to tenanted buildings (x2), Installation and maintenance of bus shelters.

    Open space events (temporary fencing, cleaning after event, inspections during event). Allotments; vandalism repairs. Christmas lights; installation, beach huts, street name plate installation and maintenance, remembrance events, facility fencing and railings.

  • 2)COMMON PROCUREMENT VOCABULARY (CPV)

    50700000, 45211310, 45260000, 45421151, 45451000, 50000000

  • 3)QUANTITY OR SCOPE

    Council properties; reactive repairs service, voids works, door entry systems. planned & cyclical works programmes.

    Other local authority assets;

    Town hall repairs & maintenance, depot repairs & maintenance, Club Hampshire maintenance,

    Internal/external repairs; Nobes Hall, compass point, bus station, depot, ancient monuments, No 2 Battery, Public Conveniences.

    External repairs Alverbank Hotel, Park Lodge, Bus station (TIC), Mobile home park (communal building), Play areas – replacement of equipment, cleaning, vandalism repairs.

    Repairs and maintenance to other council buildings and repair of vandalism to sports pavilions, ad hoc repairs to car parks, repair and maintenance to tenanted buildings (x2), Installation and maintenance of bus shelters.

    Open space events (temporary fencing, cleaning after event, inspections during event). Allotments; vandalism repairs. Christmas lights; installation, beach huts, street name plate installation and maintenance, remembrance events, facility fencing and railings.

    Excluding VAT 84 000 000 GBP

  • 4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

    Duration in months: 180 (from the award of the contract)

    • 5)ADDITIONAL INFORMATION ABOUT LOTS

    LOT NO: 2

    TITLE Environmental and streetscene services

  • 1)SHORT DESCRIPTION

    Waste collection/recycling, green waste collection, street market – cleaning Bottle banks, bulky waste/special collections, amenity skips, street cleansing, dog/litter bins installation and maintenance, Public conveniences cleansing and maintenance, Bus shelter cleansing, Slipway cleaning. Cleaning of sports pavilions and other ad hoc assets.

  • 2)COMMON PROCUREMENT VOCABULARY (CPV)

    90500000, 90680000, 90511000, 90511200, 90511300, 90511400, 90514000, 90600000, 90610000, 90670000, 90910000

  • 3)QUANTITY OR SCOPE

    Waste collection/recycling, green waste collection, street market – cleaning bottle banks, bulky waste/special collections, amenity skips, street cleansing, dog/litter bins installation and maintenance, Public conveniences cleansing and maintenance, bus shelter cleansing, slipway cleaning. Cleaning of sports pavilions and other ad hoc assets.

    Excluding VAT 36 900 000 GBP

  • 4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

    Duration in months: 180 (from the award of the contract)

    • 5)ADDITIONAL INFORMATION ABOUT LOTS

    LOT NO: 3

    TITLE Grounds maintenance

  • 1)SHORT DESCRIPTION

    Grounds maintenance including flower bed & shrub maintenance, grass cutting open spaces and cemetery maintenance.

  • 2)COMMON PROCUREMENT VOCABULARY (CPV)

    77314000, 77310000, 77313000, 77320000, 77340000, 77211500, 77312100, 50870000, 90680000

  • 3)QUANTITY OR SCOPE

    Grounds maintenance including flower bed & shrub maintenance, grass cutting open spaces and cemetery maintenance.

    Excluding VAT 13 350 000 GBP

  • 4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

    Duration in months: 180 (from the award of the contract)

    • 5)ADDITIONAL INFORMATION ABOUT LOTS

    LOT NO: 4

    TITLE Gas and electrical - Council properties

  • 1)SHORT DESCRIPTION

    Gas servicing, breakdown repair service & gas h/hw system installations (Council Properties).

    Electrical surveys & re-wires (Council Properties).

  • 2)COMMON PROCUREMENT VOCABULARY (CPV)

    50531200, 45311100, 45333000, 45331100, 45311000, 50720000

  • 3)QUANTITY OR SCOPE

    Gas servicing, breakdown repair service & gas h/hw system installations (Council properties).

    Electrical surveys & re-wires (Council properties).

    Excluding VAT 15 750 000 GBP

  • 4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

    Duration in months: 180 (from the award of the contract)

    • 5)ADDITIONAL INFORMATION ABOUT LOTS

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

  • III.1)
    CONDITIONS RELATING TO THE CONTRACT
  • III.1.1)
    Deposits and guarantees required

    Details of any deposits, guarantees or bonds required by the contracting authority will be set out in the contract documents.

  • III.1.2)
    Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

    Details of any financial conditions and payment arrangements required by the contracting authority will be set out in the contract documents.

  • III.1.3)
    Legal form to be taken by the group of economic operators to whom the contract is to be awarded

    Consortium bids must state on their face that the bidding members are a consortium. The contracting authority reserves the right to require a lead service provider to undertake primary contractual liability or to require that one or more parties are jointly and severally liable.

  • III.1.4)
    Other particular conditions to which the performance of the contract is subject

    Yes

    Under the contract, the service provider and any supply chain will be required to actively participate in the achievement of social and/or environmental policy objectives relating to recruitment and training and supply chain initiatives. Accordingly, the contract performance conditions may relate in particular to social and/or environmental regeneration conditions.

  • III.2)
    CONDITIONS FOR PARTICIPATION
  • III.2.1)
    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if requirements are met: Applicants will be required to complete a pre-qualification questionnaire consistent with Directive 2004/18/EC. The questionnaire is available from the address given in at Section I.1 and must be returned to that address by the date stipulated at Section IV.3.4.

  • III.2.2)
    Economic and financial capacity

    Information and formalities necessary for evaluating if requirements are met: Applicants will be required to complete a pre-qualification questionnaire consistent with Directive 2004/18/EC. The questionnaire is available from the address given in at Section I.1 and must be returned to that address by the date stipulated at Section IV.3.4.

    Minimum level(s) of standards possibly required As detailed in the pre qualification questionnaire.

  • III.2.3)
    Technical capacity

    Information and formalities necessary for evaluating if requirements are met:

    Applicants will be required to complete a pre-qualification questionnaire consistent with Directive 2004/18/EC. The questionnaire is available from the address given in at Section I.1 and must be returned to that address by the date stipulated at Section IV.3.4.

    Minimum level(s) of standards possibly required

    As detailed in the pre qualification questionnaire.

  • III.2.4)
    Reserved contracts

    No

    • III.3)
    CONDITIONS SPECIFIC TO SERVICES CONTRACTS

    III.3.1)
    Execution of the service is reserved to a particular profession

    III.3.2)
    Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

SECTION IV: PROCEDURE

  • IV.1)
    TYPE OF PROCEDURE
  • IV.1.1)
    Type of procedure

    Restricted

  • IV.1.2)
    Limitations on the number of operators who will be invited to tender or to participate

    Envisaged minimum number 5 maximum number 8

    Objective criteria for choosing the limited number of candidates: As detailed in the Pre Qualification Questionnaire.

    • IV.1.3)
    Reduction of the number of operators during the negotiation or dialogue

  • IV.2)
    AWARD CRITERIA
  • IV.2.1)
    Award criteria

    The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

  • IV.2.2)
    An electronic auction will be used

    No

  • IV.3)
    ADMINISTRATIVE INFORMATION
  • IV.3.1)
    File reference number attributed by the contracting authority

    ech209

  • IV.3.2)
    Previous publication(s) concerning the same contract

    No

  • IV.3.3)
    Conditions for obtaining specifications and additional documents

    Time limit for receipt of requests for documents or for accessing documents 7.10.2010 - 12:00

    Payable documents No

  • IV.3.4)
    Time-limit for receipt of tenders or requests to participate

    8.10.2010 - 12:00

  • IV.3.5)
    Date of dispatch of invitations to tender or to participate to selected candidates

    14.10.2010

  • IV.3.6)
    Language(s) in which tenders or requests to participate may be drawn up

    English.

    • IV.3.7)
    Minimum time frame during which the tenderer must maintain the tender

    IV.3.8)
    Conditions for opening tenders

SECTION VI: COMPLEMENTARY INFORMATION

  • VI.1)
    THIS IS A RECURRENT PROCUREMENT

    No

  • VI.2)
    CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

    No

  • VI.3)
    ADDITIONAL INFORMATION

    The project will be let on a Partnering basis using either the NEC or TPC form of contract or both (this will be confirmed at ITT stage). Further details are provided in the PQQ.

    The contracting authority reserves the right to cancel the procurement and not to proceed with the long term partnering contract at any stage of the procurement process. The contracting authority also reserves the right not to award a term partnering contract or to award a term partnering contract for part or parts of the services only. Further, appointment to the term partnering contract is not a guarantee of any fixed amount of work.

  • VI.4)
    PROCEDURES FOR APPEAL
  • VI.4.1)
    Body responsible for appeal procedures

    Tel. Royal Courts of Justice
    The Strand
    WC2A 2LLLondon
    UNITED KINGDOM
    +44 2079476000

    Body responsible for mediation procedures

    Tel. Royal Courts of Justice
    The Strand
    WC2A 3LLLondon
    UNITED KINGDOM
    +44 2079476000

  • VI.4.2)
    Lodging of appeals

    Precise information on deadline(s) for lodging appeals: The contracting authority will allow a period of at least ten calendar days between the date it gives to candidates of the decision to award the proposed agreement and the date on which it proposes to conclude the agreement. If, by midnight on the second working day of the ten day standstill period, the contracting authority receives a request in writing from a candidate as to why it was unsuccessful, the contracting authority is required to provide additional information to the candidate.

    That information must be provided at least three working days before the expiry of the ten days’ standstill period (though the standstill period may be extended if it is not possible to provide the information in time). Requests for additional information should be sent to the contact in Section I.1. An aggrieved candidate who claims that it has suffered or risked loss or damage as a result of a breach by the contracting authority of its duties under the Public Contract Regulations 2006 may take proceedings in the High Court. Any such proceedings must be brought promptly and in any event within 3 months from the date on which grounds for bringing proceedings first arose (the Court has discretion to extend the period for a good reason).

    If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.

  • VI.4.3)
    Service from which information about the lodging of appeals may be obtained

    E-mail: Tel. Internet: Office of Government Commerce
    Rosebery Court St Andrews Business Park
    NR7 0HSNorwich
    UNITED KINGDOM
    ServiceDesk@ogc.gsi.gov.uk
    +44 8450004999
    www.ogc.gov.uk

  • VI.5)
    DATE OF DISPATCH OF THIS NOTICE:

    31.8.2010