Tender: UK-Cambridge: repair and maintenance services of building installations

UK-Cambridge: repair and maintenance services of building installations

2010/S 168-257877

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

• I.1)
  NAME, ADDRESSES AND CONTACT POINT(S)

  Attn: Tel. E-mail: University of Cambridge
  1st Floor South Greenwich House, Madingley Rise, Madingley Road
  Central Purchasing Office
  CB3 0TXCambridge
  UNITED KINGDOM
  +44 1223332233
  purchasing.intend@admin.cam.ac.uk

  Internet address(es)

  General address of the contracting authority https://in-tendhost.co.uk/universityofcambridge

  Further information can be obtained at: As in above-mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)

  Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)

• I.2)
  TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

  Other Higher Education Institute

  Education

  The contracting authority is purchasing on behalf of other contracting authorities No

SECTION II: OBJECT OF THE CONTRACT

• II.1)
  DESCRIPTION
• II.1.1)
  Title attributed to the contract by the contracting authority

  Active fire safety systems servicing & maintenance together with associated refurbishment and upgrading, University of Cambridge-UCAM 088/10.

• II.1.2)
  Type of contract and location of works, place of delivery or of performance

  Services

  Service category: No 1

  Main place of performance Cambridge.

  NUTS code UKH12

• II.1.3)
  The notice involves

  A public contract

II.1.4)
Information on framework agreement

• II.1.5)
  Short description of the contract or purchase(s)

  The University is seeking for a contractor to provide active fire safety systems servicing & maintenance together with associated refurbishment and upgrading in accordance with BS 5839-1:2002, Code of Practice for System Design, Installation, Commisioning and Testing or EU Equivalent.

  The contract will be for the period 1.8.2011 to 31.7.2013 with an option to renew for further periods up to 31.7.2015.

• II.1.6)
  Common procurement vocabulary (CPV)

  50700000, 50711000

• II.1.7)
  Contract covered by the Government Procurement Agreement (GPA)

  No

• II.1.8)
  Division into lots

  No

• II.1.9)
  Variants will be accepted

  Yes

• II.2)
  QUANTITY OR SCOPE OF THE CONTRACT

II.2.1)
Total quantity or scope

• II.2.2)
  Options

  Yes

  description of these options: Initial duration of contract is 24 months with two 12 month extension options subject to satisfactory contract performance and by mutual consent.

  provisional timetable for recourse to these options: in months: 24 (from the award of the contract)

  Number of possible renewals 2

• II.3)
  DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

  Duration in months: 24 (from the award of the contract)

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)
  CONDITIONS RELATING TO THE CONTRACT
• III.1.1)
  Deposits and guarantees required

  The right is reserved to require a parent company guarantee.

III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

• III.1.3)
  Legal form to be taken by the group of economic operators to whom the contract is to be awarded

  Joint and several liability.

• III.1.4)
  Other particular conditions to which the performance of the contract is subject

  No

• III.2)
  CONDITIONS FOR PARTICIPATION
• III.2.1)
  Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

  Information and formalities necessary for evaluating if requirements are met: Tenderers will be requested to provide full name and business address, telephone and fax numbers, with details of the company and parent company (if applicable), including manpower, structure and history.

  Certificate of enrolment on the professional or trade register under the conditions laid down by the laws of the Member State in which the company is established, for instance on the Register of Companies in the UK and Ireland.

  Evidence of a minimum of 10 000 000 (GBP) employers liability insurance, a minimum of 10 000 000 (GBP) public liability cover and a minimum of 10 000 000 (GBP) professional indemnity insurance.

  Copy of health and safety policy and information on compliance with employment legislation.

  Other evidence as stated in the pre-qualification questionnaire and tender documents.

• III.2.2)
  Economic and financial capacity

  Information and formalities necessary for evaluating if requirements are met: Tenderers should provide copies of the last three years accounts (audited if limited company) including profit/loss and balance sheets.

  A statement of the overall turnover of the company, including turnover in respect of the services to which the contract relates.

  Other evidence as stated in the pre-qualification questionnaire and tender documents.

• III.2.3)
  Technical capacity

  Information and formalities necessary for evaluating if requirements are met:

  Evidence of contracts held by the tenderer for the supply of similar sized services over the past 2 years with the value of services and dates and names of customers.

  Full details of a minimum of three reference sites where the service provider has provided similar services.

  Details of affiliations to any professional associations.

  A statement of the technical and specialist experience.

  Compliance with the relevant international/European or national standards.

  Other evidence as stated in the pre-qualification questionnaire and tender documents.

• III.2.4)
  Reserved contracts

  No

• III.3)
  CONDITIONS SPECIFIC TO SERVICES CONTRACTS
• III.3.1)
  Execution of the service is reserved to a particular profession

  Yes

  Must be United Kingdom Accreditation Service (UKAS) certified for fire alarm servicing and maintenance e.g. Loss Prevention Certification Board (LPCB) Scheme LPS 1014.

  British Approval for Fire Equipment (BAFE) Scheme SP 201, National Security Inspectorate (NSI) Scheme Fire Gold/Fire Silver.

• III.3.2)
  Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

  No

SECTION IV: PROCEDURE

• IV.1)
  TYPE OF PROCEDURE
• IV.1.1)
  Type of procedure

  Restricted

• IV.1.2)
  Limitations on the number of operators who will be invited to tender or to participate

  Envisaged minimum number 5 maximum number 8

• IV.1.3)
  Reduction of the number of operators during the negotiation or dialogue

  Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated No

• IV.2)
  AWARD CRITERIA
• IV.2.1)
  Award criteria

  The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

• IV.2.2)
  An electronic auction will be used

  No

• IV.3)
  ADMINISTRATIVE INFORMATION
• IV.3.1)
  File reference number attributed by the contracting authority

  UCAM 088/10

• IV.3.2)
  Previous publication(s) concerning the same contract

  No

• IV.3.3)
  Conditions for obtaining specifications and additional documents

  Time limit for receipt of requests for documents or for accessing documents 14.1.2011 - 12:00

  Payable documents No

• IV.3.4)
  Time-limit for receipt of tenders or requests to participate

  14.1.2011 - 12:00

IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates

• IV.3.6)
  Language(s) in which tenders or requests to participate may be drawn up

  English.

IV.3.7)
Minimum time frame during which the tenderer must maintain the tender

• IV.3.8)
  Conditions for opening tenders

  Date: 14.1.2011 - 12:15

  Persons authorised to be present at the opening of tenders Yes

  One representative of the University's Central Purchasing Office.

SECTION VI: COMPLEMENTARY INFORMATION

• VI.1)
  THIS IS A RECURRENT PROCUREMENT

  No

• VI.2)
  CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

  No

• VI.3)
  ADDITIONAL INFORMATION

  The tender process is being conducted electronically via In-tend.

  Suppliers are required to register on this website:

  https://in-tendhost.co.uk/universityofcambridge in order to receive documentation. After registering the pre-qualification questionnaire/tender documentation can then be downloaded.

  All tender responses and any supporting documentation must be submitted through this system. There must be no postal correspondence from bidders unless agreed by the University. Tenders shall not be sent and will not be accepted by fax or e-mail.

  The University of Cambridge is not a public body within the meaning of the Public Contracts Regulations 2006 (Directive 2004/18) and is not subject to the procurement legislation. Where the University advertises contracts in the Official Journal of the European Union, it does so on a voluntary basis and does not undertake any obligation to comply with the procurement legislation. The University reserves its rights in full to adapt or step outside the procedures in the procurement legislation as the University considers necessary.

  TUPE may apply to this contract. More details will be provided in the Invitation to Tender.

VI.4)
PROCEDURES FOR APPEAL

VI.4.1)
Body responsible for appeal procedures

VI.4.2)
Lodging of appeals

VI.4.3)
Service from which information about the lodging of appeals may be obtained

• VI.5)
  DATE OF DISPATCH OF THIS NOTICE:

  27.8.2010