Tender: UK-Lewes: transport services (excl. Waste transport)

UK-Lewes: transport services (excl. Waste transport)

2010/S 168-257864

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

• I.1)
  NAME, ADDRESSES AND CONTACT POINT(S)

  Attn: Tel. E-mail: East Sussex County Council
  County Hall, St Anne's Crescent, East Sussex
  Roger Williams
  BN7 1UELewes
  UNITED KINGDOM
  +44 1273482272
  roger.williams@eastsussex.gov.uk

  Internet address(es)

  General address of the contracting authority http://www.eastsussex.gov.uk

  Further information can be obtained at: As in above-mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)

  Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)

• I.2)
  TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

  Regional or local authority

  General public services

  The contracting authority is purchasing on behalf of other contracting authorities Yes

SECTION II: OBJECT OF THE CONTRACT

• II.1)
  DESCRIPTION
• II.1.1)
  Title attributed to the contract by the contracting authority

  Sussex Countywide Concessionary Travel Scheme Administration.

• II.1.2)
  Type of contract and location of works, place of delivery or of performance

  Services

  Service category: No 2

  Main place of performance The contracting authority is purchasing on behalf of another contracting authority – West Sussex County Council.

  NUTS code UKJ22

• II.1.3)
  The notice involves

  A public contract

II.1.4)
Information on framework agreement

• II.1.5)
  Short description of the contract or purchase(s)

  Contract for the administration of a concessionary travel scheme for buses for eligible persons within the designated area. Administration of the Concessionary Travel Scheme and local discretions. This includes the production and distribution of bus passes, bulk renewals, software provision, database and scheme account management, reimbursement calculations, technical advice and scheme appeals.

• II.1.6)
  Common procurement vocabulary (CPV)

  60000000, 60100000, 60170000

• II.1.7)
  Contract covered by the Government Procurement Agreement (GPA)

  Yes

• II.1.8)
  Division into lots

  No

• II.1.9)
  Variants will be accepted

  Yes

• II.2)
  QUANTITY OR SCOPE OF THE CONTRACT
• II.2.1)
  Total quantity or scope

  The administration of a concessionary travel scheme for buses and issuing of concessionary travel cards and associated ICT systems. The scheme administration providing for around 290 000 pass holders in East and West Sussex in which circa 20 000 000 journeys are undertaken per annum. Reimbursement is currently paid to nearly 50 participating bus and community transport operators.

• II.2.2)
  Options

  Yes

  description of these options: The contract will be for a minimum of three years with an option to extend for two further periods of two plus two years totalling seven years.

• II.3)
  DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

  Duration in months: 36 (from the award of the contract)

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)
  CONDITIONS RELATING TO THE CONTRACT
• III.1.1)
  Deposits and guarantees required

  Performance Bond and/or Parent Company Guarantee may be required.

• III.1.2)
  Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

  Payment will be accordance with the terms of the contract.

• III.1.3)
  Legal form to be taken by the group of economic operators to whom the contract is to be awarded

  No special legal form is required but in the event that a consortium bid is received the Council may require the consortium to form a legal entity, or for one member of the consortium to act as prime contractor.

• III.1.4)
  Other particular conditions to which the performance of the contract is subject

  Yes

  The contractor and its supply chain may be required to actively participate in the achievement of social and/or environmental policy objectives relating to recruitment and training and supply chain initiatives. Accordingly certain of the contract performance conditions may relate to social and environmental considerations.

• III.2)
  CONDITIONS FOR PARTICIPATION
• III.2.1)
  Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

  Information and formalities necessary for evaluating if requirements are met: In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 and as set out in the Pre-Qualification Questionnaire ("PQQ") available from the address in Section I.1.

• III.2.2)
  Economic and financial capacity

  Information and formalities necessary for evaluating if requirements are met: In accordance with Article 47 of Directive 2004/18/EC and Regulation 24 of the Public Contracts Regulation 2006 and as set out in the Pre-Qualification Questionnaire ("PQQ") available from the address in section I.1.

  Minimum level(s) of standards possibly required As set out in the PQQ.

• III.2.3)
  Technical capacity

  Information and formalities necessary for evaluating if requirements are met:

  In accordance with Articles 48 to 50 of Directive 2004/18/EC and Regulation 25 of the Public Contracts Regulations 2006 and as set out in the Pre-Qualification Questionnaire ("PQQ") available from the address set out in I.1.

  Minimum level(s) of standards possibly required

  As set out in the PQQ.

• III.2.4)
  Reserved contracts

  No

• III.3)
  CONDITIONS SPECIFIC TO SERVICES CONTRACTS
• III.3.1)
  Execution of the service is reserved to a particular profession

  No

• III.3.2)
  Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

  Yes

SECTION IV: PROCEDURE

• IV.1)
  TYPE OF PROCEDURE
• IV.1.1)
  Type of procedure

  Restricted

• IV.1.2)
  Limitations on the number of operators who will be invited to tender or to participate

  Envisaged minimum number 5 maximum number 7

  Objective criteria for choosing the limited number of candidates: As set out in the PQQ.

IV.1.3)
Reduction of the number of operators during the negotiation or dialogue

• IV.2)
  AWARD CRITERIA
• IV.2.1)
  Award criteria

  The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

• IV.2.2)
  An electronic auction will be used

  No

• IV.3)
  ADMINISTRATIVE INFORMATION
• IV.3.1)
  File reference number attributed by the contracting authority

  Concessionary fares.

• IV.3.2)
  Previous publication(s) concerning the same contract

  No

• IV.3.3)
  Conditions for obtaining specifications and additional documents

  Time limit for receipt of requests for documents or for accessing documents 24.9.2010 - 13:00

  Payable documents No

• IV.3.4)
  Time-limit for receipt of tenders or requests to participate

  24.9.2010 - 13:00

• IV.3.5)
  Date of dispatch of invitations to tender or to participate to selected candidates

  14.10.2010

• IV.3.6)
  Language(s) in which tenders or requests to participate may be drawn up

  English.

IV.3.7)
Minimum time frame during which the tenderer must maintain the tender

IV.3.8)
Conditions for opening tenders

SECTION VI: COMPLEMENTARY INFORMATION

• VI.1)
  THIS IS A RECURRENT PROCUREMENT

  Yes

  estimated timing for further notices to be published: July 2016.

• VI.2)
  CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

  No

• VI.3)
  ADDITIONAL INFORMATION

  i) Section II.1.9 – Variants may be permitted in accordance with the requirements set out in the Invitation to Tender.

  ii) Section II.3 – The contract will be for a minimum of 3 years, with an option to extend for two further periods of two years apiece totalling a potential maximum contract period of seven years.

  iii) The Council reserves the right during the contract period to require changes to the services provided by the contractor, including omissions and additions to the services.

  iv) The PQQ (information memorandum and related documentation) are available upon request from the address specified in section I.1 from the date of dispatch of this notice up to 24 September 2010. Expressions of interest must be by way of completion and return of the PQQ no later than 1:00 p.m. on 4 October 2010.

  v) East Sussex County Council is a Public Authority within the meaning of the Freedom of Information Act 2000 and all correspondence received will be dealt with in accordance with the Act.

• VI.4)
  PROCEDURES FOR APPEAL
• VI.4.1)
  Body responsible for appeal procedures

  E-mail: Tel. Internet: Fax East Sussex County Council
  County Hall, St Anne's Crescent
  BN7 1SWLewes
  UNITED KINGDOM
  philip.baker@eastsussex.gov.uk
  +44 1273481557
  http://www.eastsussex.gov.uk
  +44 1273481208

• VI.4.2)
  Lodging of appeals

  Precise information on deadline(s) for lodging appeals: In accordance with Regulation 32 (Information about contract award procedures and the application of standstill period prior to contract award) and Regulation 47 (Enforcement of Obligations) of the Public Contracts Regulations 2006.

VI.4.3)
Service from which information about the lodging of appeals may be obtained

• VI.5)
  DATE OF DISPATCH OF THIS NOTICE:

  26.8.2010