Tender: UK-London: repair and maintenance services

UK-London: repair and maintenance services

2010/S 168-257862

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

• I.1)
  NAME, ADDRESSES AND CONTACT POINT(S)

  Attn: Tel. E-mail: Fax Homes for Haringey Ltd
  6th Floor, River Park House, 225 High Road
  Construction Procurement Group
  N22 8HQLondon
  UNITED KINGDOM
  +44 2084891073
  Cpumps@haringey.gov.uk
  +44 2084891759

  Internet address(es)

  General address of the contracting authority www.homesforharingey.org

  Further information can be obtained at:Attn: Tel. E-mail: Fax Internet: The Mayor and Burgesses of the London Borough of Haringey
  Floor 5, Alexandra House, 10 Station Road, Wood Green
  Construction Procurement Group
  N22 7TRLondon
  UNITED KINGDOM
  +44 2084891073
  Cpumps@Haringey.gov.uk
  +44 2084891759
  www.haringey.gov.uk

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at:Attn: Tel. E-mail: Fax Internet: The Mayor and Burgesses of the London Borough of Haringey
  Floor 5, Alexandra House, 10 Station Road, Wood Green
  Construction Procurement Group
  N22 7TRLondon
  UNITED KINGDOM
  +44 2084891073
  Cpumps@Haringey.gov.uk
  +44 2084891759
  www.haringey.gov.uk

  Tenders or requests to participate must be sent to:Attn: Tel. E-mail: Fax Internet: The Mayor and Burgesses of the London Borough of Haringey
  Floor 5, Alexandra House, 10 Station Road, Wood Green
  Construction Procurement Group
  N22 7TRLondon
  UNITED KINGDOM
  +44 2084891073
  Cpumps@Haringey.gov.uk
  +44 2084891759
  www.haringey.gov.uk

• I.2)
  TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

  Housing and community amenities

  General public services

  The contracting authority is purchasing on behalf of other contracting authorities No

SECTION II: OBJECT OF THE CONTRACT

• II.1)
  DESCRIPTION
• II.1.1)
  Title attributed to the contract by the contracting authority

  UK-London: service, maintenance and responsive repairs - booster, sewage and surface water pumps.

• II.1.2)
  Type of contract and location of works, place of delivery or of performance

  Services

  Service category: No 1

  Main place of performance Designated properties managed and/or maintained by Homes for Haringey Ltd on behalf of London Borough of Haringey and within the boundaries of the London Borough of Haringey, Outer London.

  NUTS code UKI2

• II.1.3)
  The notice involves

  A public contract

II.1.4)
Information on framework agreement

• II.1.5)
  Short description of the contract or purchase(s)

  The Contract is for the provision of Servicing, Maintenance and Responsive Repairs to Mains Water Pressure Boosting, Sewage and Surface Water Pumps to existing systems. The contract will be for 3 years with an option to extend for 2 further periods of 1 year each depending upon the contractor's performance at the end of Year 3 and this shall be at the Authority's sole discretion. All Sewage and Surface Water Pump sets are to be serviced monthly comprising of Ten minor services and Two major services per annum. Booster Pump sets are to have Two complete service visits per annum, or in accordance with the specific manufacturer's instruction for each installation.Repair and maintenance services. Electric pumps. Repair and maintenance Services of liquid pumps.

• II.1.6)
  Common procurement vocabulary (CPV)

  50000000, 31681200, 50511100

• II.1.7)
  Contract covered by the Government Procurement Agreement (GPA)

  Yes

• II.1.8)
  Division into lots

  No

• II.1.9)
  Variants will be accepted

  No

• II.2)
  QUANTITY OR SCOPE OF THE CONTRACT
• II.2.1)
  Total quantity or scope

  See II.1.5 above. The expenditure for the term of the contract is estimated at 165 000 GBP over a 3 year term with a potentially 55 000 GBP per additional year.

• II.2.2)
  Options

  Yes

  description of these options: The contract may be extended at the Authority's sole discretion for two further periods of 1 year each.

  provisional timetable for recourse to these options: in months: 36 (from the award of the contract)

  Number of possible renewals 2

• II.3)
  DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

  Duration in months: 36 (from the award of the contract)

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)
  CONDITIONS RELATING TO THE CONTRACT
• III.1.1)
  Deposits and guarantees required

  Parent company guarantee or performance bond.

• III.1.2)
  Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

  Will be specified in the tender documents.

• III.1.3)
  Legal form to be taken by the group of economic operators to whom the contract is to be awarded

  Joint and several liability in the event of a joint bid.

• III.1.4)
  Other particular conditions to which the performance of the contract is subject

  Yes

  This will be detailed in the tender documents.

• III.2)
  CONDITIONS FOR PARTICIPATION
• III.2.1)
  Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

  Information and formalities necessary for evaluating if requirements are met: (a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;

  (b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;

  (c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;

  (d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;

  (e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;

  (f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;

  (g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;

  (h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;

  (i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;

  (j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;

  (k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.

  Will be specified in the Tender Documents and will be in accordance with Article 45 to 52 of Directive 2004/18/EC and Regulation 23 to 29 of the Public Contracts Regulations 2006 and as set out in the Pre-Qualification Questionnaire available from the address in section I.2.

• III.2.2)
  Economic and financial capacity

  Information and formalities necessary for evaluating if requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;

  (b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;

  (c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.

  Will be specified in the tender Documents, and will be in accordance with Article 47 of Directive 2004/18/EC and Regulations 24 and 26 of the Public Contracts Regulations 2006 and as set out in the Pre-Qualification Questionnaire available from the address in section I.2.

  Minimum level(s) of standards possibly required The Authority will undertake a Dun and Bradstreet, or equally approved credit check on applicants and the minimum acceptable rating from this check is noted in the Pre-Qualification Questionnaire available from the address in section I.2. An award of contract will not be made where the total value of the work per contractor envisaged under the relevant contract exceeds 25 % of the Applicant's annual turnover. Consortia applications may be submitted.

• III.2.3)
  Technical capacity

  Information and formalities necessary for evaluating if requirements are met:

  Will be specified in the tender documents.

• III.2.4)
  Reserved contracts

  No

• III.3)
  CONDITIONS SPECIFIC TO SERVICES CONTRACTS
• III.3.1)
  Execution of the service is reserved to a particular profession

  No

• III.3.2)
  Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

  Yes

SECTION IV: PROCEDURE

• IV.1)
  TYPE OF PROCEDURE
• IV.1.1)
  Type of procedure

  Restricted

• IV.1.2)
  Limitations on the number of operators who will be invited to tender or to participate

  Envisaged minimum number 5 maximum number 8

  Objective criteria for choosing the limited number of candidates: As set out in the Pre Qualification Questionnaire.

IV.1.3)
Reduction of the number of operators during the negotiation or dialogue

• IV.2)
  AWARD CRITERIA
• IV.2.1)
  Award criteria

  The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

• IV.2.2)
  An electronic auction will be used

  No

• IV.3)
  ADMINISTRATIVE INFORMATION
• IV.3.1)
  File reference number attributed by the contracting authority

  1260

  Tender 5

• IV.3.2)
  Previous publication(s) concerning the same contract

  No

• IV.3.3)
  Conditions for obtaining specifications and additional documents

  Time limit for receipt of requests for documents or for accessing documents 27.9.2010 - 13:00

  Payable documents No

• IV.3.4)
  Time-limit for receipt of tenders or requests to participate

  4.10.2010 - 13:00

• IV.3.5)
  Date of dispatch of invitations to tender or to participate to selected candidates

  1.11.2010

• IV.3.6)
  Language(s) in which tenders or requests to participate may be drawn up

  English.

IV.3.7)
Minimum time frame during which the tenderer must maintain the tender

• IV.3.8)
  Conditions for opening tenders

  Date: 10.12.2010 - 13:00

  Place

  London Borough of Haringey, Construction Procurement Group, Floor 5, Alexandra House, 10 Station Road, Wood Green, London, N22 7TR.

  Persons authorised to be present at the opening of tenders Yes

  Homes for Haringey Authorised Officers.

SECTION VI: COMPLEMENTARY INFORMATION

• VI.1)
  THIS IS A RECURRENT PROCUREMENT

  No

• VI.2)
  CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

  No

• VI.3)
  ADDITIONAL INFORMATION

  1) The Contracting Authority is the Homes for Haringey Ltd.

  (2) The selection process will have a balanced weighting between quality & price as detailed in the PQQ.

  (3) The Contracting Authority has a duty to deliver Best Value and Performance Improvement in accordance with the UK-Local Government Act 1999 and the UK-Audit Commission Act 1998. The requirements under these two UK-Acts will have been considered and reflected in the Contracting Authority's tender evaluation criteria and weightings.

  (4) Applicants are advised that TUPE may apply to the existing employees engaged on the current contracts; relevant details will be included within the tender.

  (5) The contractor will be required as a condition of contract to comply with: the Contracting Authority's Contract Procedure rules.

  (6) Where more than one organisation from the same group of companies wishes to submit an expression of interest, only one organisation will be considered for shortlisting. In the event of more than one organisation from the same group of companies being eligible for shortlisting, all but one of the organisations will be requested to withdraw. The decision on which organisations withdraw will be left to the organisations involved.

  (7) The minimum annual turnover (or joint turnover where a consortia application) requirement is 220 000 GBP.

  (8) A minimum of 5 and maximum of 8 organisations will be invited to tender.

  Please note Homes for Haringey Ltd is subject to the provisions of the Freedom of Information (FOI) Act. If the tenderer considers that any information supplied by them is either commercially sensitive or confidential, then this should be highlighted and the reasons for its sensitivity given. In such cases the relevant material will, in response to FOI requests, be examined in the light of the exemptions provided for in the Act. Please note Homes for Haringey Ltd will not be responsible for costs, charges and expenses incurred by participants regardless of whether awards are made.

  Should Homes for Haringey Ltd not continue after 2 years, then the contract will be novated to the London Borough of Haringey Council.

  GO reference: GO 10082603/01.

• VI.4)
  PROCEDURES FOR APPEAL
• VI.4.1)
  Body responsible for appeal procedures

  E-mail: Tel. Internet: Chartered Institute of Arbitrators
  12 Bloomsbury Square
  WC1A 2LPLondon
  padre@drs-ciarb.com
  +44 8452707055
  www.padre.org.uk

• VI.4.2)
  Lodging of appeals

  Precise information on deadline(s) for lodging appeals: Any appeals under this process should be addressed to the contact in section I.1. The process for appeals is in accordance with Regulation 32 (Information about contract award procedures and the application of a standstill period prior to contract award) and regulation 47 (Enforcement of Obligations) of the Public Contracts Regulations 2006.

VI.4.3)
Service from which information about the lodging of appeals may be obtained

• VI.5)
  DATE OF DISPATCH OF THIS NOTICE:

  25.8.2010