Tender: UK-Belfast: transport services (excl. Waste transport)

UK-Belfast: transport services (excl. Waste transport)

2010/S 168-257830

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

• I.1)
  NAME, ADDRESSES AND CONTACT POINT(S)

  Attn: E-mail: Department of Finance and Personnel Northern Ireland
  Clare House, 303 Airport Road West
  Gerry Ward
  BT3 9EDBelfast
  UNITED KINGDOM
  Gerry.ward@dfpni.gov.uk

  Further information can be obtained at: As in above-mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)

  Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)

• I.2)
  TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

  Body governed by public law

  General public services

  Other Public Procurement

  The contracting authority is purchasing on behalf of other contracting authorities No

SECTION II: OBJECT OF THE CONTRACT

• II.1)
  DESCRIPTION
• II.1.1)
  Title attributed to the contract by the contracting authority

  Project_2797/itt_5633 - EONI - Transportation of electoral materials.

• II.1.2)
  Type of contract and location of works, place of delivery or of performance

  Services

  Service category: No 2

  NUTS code UKN

• II.1.3)
  The notice involves

  A public contract

II.1.4)
Information on framework agreement

• II.1.5)
  Short description of the contract or purchase(s)

  The supplies and services division, Central Procurement Directorate on behalf of its client the Electoral Office of Northern Ireland (EONI) is inviting tenders from suitable organisations, to provide a transportation service for the collection and delivery of electoral materials throughout Northern Ireland.

• II.1.6)
  Common procurement vocabulary (CPV)

  60000000, 79300000

• II.1.7)
  Contract covered by the Government Procurement Agreement (GPA)

  Yes

• II.1.8)
  Division into lots

  No

• II.1.9)
  Variants will be accepted

  No

II.2)
QUANTITY OR SCOPE OF THE CONTRACT

II.2.1)
Total quantity or scope

II.2.2)
Options

• II.3)
  DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

  Duration in months: 60 (from the award of the contract)

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)
  CONDITIONS RELATING TO THE CONTRACT

III.1.1)
Deposits and guarantees required

III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

• III.1.3)
  Legal form to be taken by the group of economic operators to whom the contract is to be awarded

  Joint and several liability.

III.1.4)
Other particular conditions to which the performance of the contract is subject

• III.2)
  CONDITIONS FOR PARTICIPATION
• III.2.1)
  Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

  Information and formalities necessary for evaluating if requirements are met: Suppliers instructions how to express interest in this tender~:

  1. Register your company on the eSourcing portal (this is only required once) - Browse to the Powered by BravoSolution eSourcing Technology. 7 / 17

  ESourcing Portal: https://e-sourcingni.bravosolution.com and click the link to register - Accept the terms and conditions and click "continue" - Enter your correct business and user details - Note the username you chose and click "save" when complete - You will shortly receive an email with your unique password (please keep this secure).

  2. Express an interest in the tender - Login to the portal with the username/password - Click the "PQQs / ITTs open to all suppliers" link. (These are pre-qualification questionnaires or invitations to tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content - Click the "express interest" button in the "actions" box on the left-hand side of the page -.

  This will move the PQQ /ITT into your "My PQQs/ My ITTs" page. (This is a secure area reserved for your projects only) - You can now access any attachments by clicking the "Settings and buyer attachments" in the "actions" box.

  3. Responding to the tender -.

  You can now choose to "reply" or "reject" (please give a reason if rejecting) - You can now use the ‘messages’ function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then publish your reply using the publish button in the "actions" box on the left-hand side of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

• III.2.2)
  Economic and financial capacity

  Information and formalities necessary for evaluating if requirements are met: As stated in the tender documents.

III.2.3)
Technical capacity

III.2.4)
Reserved contracts

III.3)
CONDITIONS SPECIFIC TO SERVICES CONTRACTS

III.3.1)
Execution of the service is reserved to a particular profession

III.3.2)
Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

SECTION IV: PROCEDURE

• IV.1)
  TYPE OF PROCEDURE
• IV.1.1)
  Type of procedure

  Open

IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)
Reduction of the number of operators during the negotiation or dialogue

• IV.2)
  AWARD CRITERIA
• IV.2.1)
  Award criteria

  The most economically advantageous tender in terms of the criteria stated below

  1. Price. Weighting 45

  2. Ability to meet timescales. Weighting 25

  3. Approach to delivering service. Weighting 20

  4. Resource and contingency arrangements. Weighting 5

  5. Approach to sustainability. Weighting 5

• IV.2.2)
  An electronic auction will be used

  No

• IV.3)
  ADMINISTRATIVE INFORMATION
• IV.3.1)
  File reference number attributed by the contracting authority

  Project_2797

• IV.3.2)
  Previous publication(s) concerning the same contract

  No

IV.3.3)
Conditions for obtaining specifications and additional documents

• IV.3.4)
  Time-limit for receipt of tenders or requests to participate

  8.10.2010 - 15:00

IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates

• IV.3.6)
  Language(s) in which tenders or requests to participate may be drawn up

  English.

• IV.3.7)
  Minimum time frame during which the tenderer must maintain the tender

  Duration in days 90 (from the date stated for receipt of tender)

• IV.3.8)
  Conditions for opening tenders

  Persons authorised to be present at the opening of tenders Yes

  Authorised representatives of CPD.

SECTION VI: COMPLEMENTARY INFORMATION

• VI.1)
  THIS IS A RECURRENT PROCUREMENT

  No

• VI.2)
  CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

  No

• VI.3)
  ADDITIONAL INFORMATION

  The contracting authority intends to use an eTendering system in this procurement exercise.

  Suppliers instructions how to express interest in this tender~:

  1. Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal: https://e-sourcingni.bravosolution.co.uk and click the link to register - Accept the terms and conditions and click "continue" - Enter your correct business and user details - Note the username you chose and click "save" when complete - You will shortly receive an email with your unique password (please keep this secure)

  2. Express an interest in the tender - Login to the portal with the username/password - Click the "PQQs / ITTs open to all suppliers" link. (These are pre-qualification questionnaires or invitations to tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content - Click the "express interest" button in the "actions" box on the left-hand side of the page - This will move the PQQ /ITT into your "My PQQs/ My ITTs" page. (This is a secure area reserved for your projects only) - You can now access any attachments by clicking the "settings and buyer attachments" in the "actions" box

  3. Responding to the tender - You can now choose to "reply" or "reject" (please give a reason if rejecting) - You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then publish your reply using the publish button in the "actions" box on the left-hand side of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

• VI.4)
  PROCEDURES FOR APPEAL
• VI.4.1)
  Body responsible for appeal procedures

  Internet: Central Procurement Directorate
  Clare House, 303 Airport Road West
  BT3 9EDBelfast
  UNITED KINGDOM
  www.cpdni.gov.uk

• VI.4.2)
  Lodging of appeals

  Precise information on deadline(s) for lodging appeals: Central Procurement Directorate will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Parties who have been harmed or are at risk of harm by a breach of the rules may take action in the High Court. Any such action must be brought promptly (Generally within three months).

• VI.4.3)
  Service from which information about the lodging of appeals may be obtained

  E-mail: Internet: businessplanningcpd@dfpni.gov.uk
  www.cpdni.gov.uk/complaints_procedure.pdf

• VI.5)
  DATE OF DISPATCH OF THIS NOTICE:

  27.8.2010