Tender: UK-West Malling: advertising and marketing services

UK-West Malling: advertising and marketing services

2010/S 168-257717

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

• I.1)
  NAME, ADDRESSES AND CONTACT POINT(S)

  Contact: Attn: E-mail: Kent County Council
  Commercial Services
  Miss Elizabeth Ward
  Miss Elizabeth Ward
  ME19 4QGWest Malling
  UNITED KINGDOM
  elizabeth.ward2@kent.gov.uk

  Further information can be obtained at:South East Business Portal
  Please see www.businessportal.southeastiep.gov.uk

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: Please see www.businessportal.southeastiep.gov.uk

  Tenders or requests to participate must be sent to: Please see www.businessportal.southeastiep.gov.uk

• I.2)
  TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

  Regional or local authority

  The contracting authority is purchasing on behalf of other contracting authorities Yes

SECTION II: OBJECT OF THE CONTRACT

• II.1)
  DESCRIPTION
• II.1.1)
  Title attributed to the contract by the contracting authority

  Sponsorship of Council Assets.

• II.1.2)
  Type of contract and location of works, place of delivery or of performance

  Services

  Main place of performance Kent County Council is seeking to create an accessible framework contract for the Sponsorship of Council Assets. While initially for the use by Kent County Council the contract will be accessible by all members of the Pro 5 Group, members of the South East Improvement and Efficiency Partnership (SEIEP) and all public bodies, third sector organisations, academic centres and publicly funded organisations.The Council wishes to maintain its sponsorship scheme for assets including roundabouts and boundaries. It is seeking to engage a marketing agency to secure and administer the commercial sponsorship of the sites on the Council’s behalf. There is a stock of c.200 possible roundabout sites, although some districts still have sponsorship schemes in place. Until these contracts come up for renewal, c.100 will be available for the Council sponsorship scheme, of which the number currently sponsored is c.50. Where appropriate, verges will also be available for sponsorship. There are 38 Kent boundary signs. In addition, there are other signs that could be considered for sponsorship that are not exclusively owned by KCC, such as gateway signs to towns and villages. It should be noted that other Council assets may potentially be included under this contract for example the sponsorship of advertising inside and outside Council owned libraries.

II.1.3)
The notice involves

• II.1.4)
  Information on framework agreement

  Framework agreement with a single operator

  Duration of the framework agreement: Duration in month(s): 48

  Estimated total value of purchases for the entire duration of the framework agreement

  estimated cost excluding VAT 536 460 GBP

• II.1.5)
  Short description of the contract or purchase(s)

  The Council wishes to maintain its sponsorship scheme for assets including roundabouts and boundaries. It is seeking to engage a marketing agency to secure and administer the commercial sponsorship of the sites on the Council’s behalf. There is a stock of c.200 possible roundabout sites, although some districts still have sponsorship schemes in place. Until these contracts come up for renewal, c.100 will be available for the Council sponsorship scheme, of which the number currently sponsored is c.50. Where appropriate, verges will also be available for sponsorship. There are 38 Kent boundary signs. In addition, there are other signs that could be considered for sponsorship that are not exclusively owned by KCC, such as gateway signs to towns and villages. It should be noted that other Council assets may potentially be included under this contract for example the sponsorship of advertising inside and outside Council owned libraries.

• II.1.6)
  Common procurement vocabulary (CPV)

  79340000, 79342000

II.1.7)
Contract covered by the Government Procurement Agreement (GPA)

• II.1.8)
  Division into lots

  No

II.1.9)
Variants will be accepted

II.2)
QUANTITY OR SCOPE OF THE CONTRACT

II.2.1)
Total quantity or scope

II.2.2)
Options

II.3)
DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)
  CONDITIONS RELATING TO THE CONTRACT

III.1.1)
Deposits and guarantees required

III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded

• III.1.4)
  Other particular conditions to which the performance of the contract is subject

  No

• III.2)
  CONDITIONS FOR PARTICIPATION
• III.2.1)
  Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

  Information and formalities necessary for evaluating if requirements are met: Any supplier may be disqualified who:

  (a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations,

  (b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations,

  (c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct,

  (d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate,

  (e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority,

  (f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority,

  (g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information,

  (h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA,

  (i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively,

  (j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities,

  (k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.Information and formalities necessary for evaluating if requirements are met.

• III.2.2)
  Economic and financial capacity

  Information and formalities necessary for evaluating if requirements are met: Information and formalities necessary for evaluating if requirements are met (if applicable).

• III.2.3)
  Technical capacity

  Information and formalities necessary for evaluating if requirements are met:

  Information and formalities necessary for evaluating if requirements are met (if applicable).

III.2.4)
Reserved contracts

• III.3)
  CONDITIONS SPECIFIC TO SERVICES CONTRACTS
• III.3.1)
  Execution of the service is reserved to a particular profession

  No

III.3.2)
Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

SECTION IV: PROCEDURE

• IV.1)
  TYPE OF PROCEDURE
• IV.1.1)
  Type of procedure

  Open

IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)
Reduction of the number of operators during the negotiation or dialogue

• IV.2)
  AWARD CRITERIA
• IV.2.1)
  Award criteria

  The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

• IV.2.2)
  An electronic auction will be used

  No

• IV.3)
  ADMINISTRATIVE INFORMATION

IV.3.1)
File reference number attributed by the contracting authority

• IV.3.2)
  Previous publication(s) concerning the same contract

  No

• IV.3.3)
  Conditions for obtaining specifications and additional documents

  Payable documents No

• IV.3.4)
  Time-limit for receipt of tenders or requests to participate

  12.10.2010 - 12:00

IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)
Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)
Minimum time frame during which the tenderer must maintain the tender

• IV.3.8)
  Conditions for opening tenders

  Persons authorised to be present at the opening of tenders No

SECTION VI: COMPLEMENTARY INFORMATION

• VI.1)
  THIS IS A RECURRENT PROCUREMENT

  No

• VI.2)
  CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

  No

• VI.3)
  ADDITIONAL INFORMATION

  The contracting authority considers that this tender may be suitable for economic operators that are small or medium enterprises (SMEs). For the avoidance of doubt, the contracting authority confirms that no weight will be attached to whether or not an economic operator is an SME in selecting economic operators to participate or in assessing the most economically advantageous tender. To express your interest in the agreement please go to www.businessportal.southeastiep.go.uk Select Opportunities from the left hand menu - choose sub region Kent - select council to view Kent County Council select Sponsorship of Council Assets. You may need to register as a supplier if you have not already done so. This is a free site used by 74 local councils to advertise opportunities. Please note that the tender return date is 12 noon on 12.10.2010.

VI.4)
PROCEDURES FOR APPEAL

VI.4.1)
Body responsible for appeal procedures

VI.4.2)
Lodging of appeals

VI.4.3)
Service from which information about the lodging of appeals may be obtained

• VI.5)
  DATE OF DISPATCH OF THIS NOTICE:

  26.8.2010