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Contract award: UK-York: studio mixing console

Tue, 31/08/2010 - 05:30
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UK-York: studio mixing console

2010/S 168-256939

CONTRACT AWARD NOTICE

Supplies

SECTION I: CONTRACTING AUTHORITY

  • I.1)
    NAME, ADDRESSES AND CONTACT POINT(S)

    Contact: Attn: Tel. E-mail: University of York
    Helix House, York Science Park, Heslington
    Supplies Office
    Robert Green
    YO10 5BRYork
    UNITED KINGDOM
    +44 1904328209
    rg535@york.ac.uk

    Internet address(es)

    General address of the contracting authority www.york.ac.uk

    Address of the buyer profile www.york.ac.uk

  • I.2)
    TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

    Body governed by public law

    Education

    The contracting authority is purchasing on behalf of other contracting authorities No

SECTION II: OBJECT OF THE CONTRACT

  • II.1)
    DESCRIPTION
  • II.1.1)
    Title attributed to the contract

    Audio suites and finishing suites - TFTV.

  • II.1.2)
    Type of contract and location of works, place of delivery or of performance

    Supplies

    Purchase

    Main place of delivery Within the new theatre, film and television building currently under construction on the Heslington East Campus extension.

    NUTS code UKE21

    • II.1.3)
    The notice involves

  • II.1.4)
    Short description of the contract or purchase(s)

    Lot 1 - audio suites.

    Supply, delivery and installation of equipment for five audio production suites consisting of:

    1 x mixing room (with dedicated Live Room) specifically designed for ADR and Foley work, capable of providing stereo recording of multiple sources to professional broadcast or feature film standards.

    2 x control rooms (sharing one dedicated Live Room) designed for general purpose recording, capable of providing surround-sound recording of multiple sources, up to a 7.1 channel configuration, to professional audio, broadcast or feature film standards.

    2 x mixing theatres designed for final mixdown of broadcast television or feature film projects. Rooms should include a reference standard wall mounted 5.1 channel surround sound speaker system and video projection of sources up to 1080p natively.

    All systems should utilize or be compatible with pro tools. Workstations must be able to integrate into an Apple XSAN-based network architecture for data transfer, ideally with the ability to pull streams in real time. In addition, all systems must be able to be integrated into an additional patch based network to that facilitates transfer of sound data via 3G, HD-SDI (via fibre channel) or Cat 6. Package should also include related accessories as required.

    Estimated value in total: 250 000 GBP.

    Lor2 - picture finishing/online editing suites.

    Supply, delivery and installation of equipment for four digital video postproduction suites consisting of:

    2 x finishing suites for broadcast television projects up to 1080p resolution.

    2 x finishing suites for feature film projects up to 2K resolution.

    All systems should provide tools for final editing, compositing and grading work, for all common professional formats, natively. Indicative systems include Pablo, Smoke, Flame, Nucoda, Scratch, Resolve, or similar. Workstations must be able to integrate into an Apple XSAN-based network architecture for data transfer, ideally with the ability to pull streams in real time. In addition, all systems must be able to be integrated into an additional patch based network to that facilitates transfer of picture and sound data via 3G, HD-SDI (via fibre channel) or Cat 6. Each room must also have one grade 1 reference picture monitor, industry-standard picture signal measuring equipment, interface for ingest of material from commonly found SD, HD and file based external recorders, a 5.1 surround sound audio system (with speakers) suitable for general audio monitoring and related accessories.

    Estimated value in total: 300 000 GBP.

  • II.1.5)
    Common procurement vocabulary (CPV)

    32342420, 92111310

  • II.1.6)
    Contract covered by the Government Procurement Agreement (GPA)

    No

  • II.2)
    TOTAL FINAL VALUE OF CONTRACT(S)
  • II.2.1)
    Total final value of contract(s)

    Value 650 000 GBP

    Excluding VAT

SECTION IV: PROCEDURE

  • IV.1)
    TYPE OF PROCEDURE
  • IV.1.1)
    Type of procedure

    Accelerated restricted

  • IV.2)
    AWARD CRITERIA
  • IV.2.1)
    Award criteria

    The most economically advantageous tender in terms of

    1. Price. Weighting 30

    2. Conformance to specification. Weighting 30

    3. Delivery and installation. Weighting 25

    4. Warranty period. Weighting 5

    5. Post sale support. Weighting 5

    6. Conformance to commercial requirements. Weighting 5

  • IV.2.2)
    An electronic auction has been used

    No

  • IV.3)
    ADMINISTRATIVE INFORMATION
  • IV.3.1)
    File reference number attributed by the contracting authority

    UY/SD/105

  • IV.3.2)
    Previous publication(s) concerning the same contract

    Prior information notice

    Simplified contract notice (DPS)

    Other previous publications

    Notice number in the OJEU: 2010/S 19-026791 of 26.1.2010

SECTION V: AWARD OF CONTRACT

    CONTRACT NO: UY/SD/105

    LOT NO: 1 - TITLE Audio suites.

  • V.1)
    Date of contract award decision:

    29.7.2010

  • V.2)
    NUMBER OF OFFERS RECEIVED:

    3

  • V.3)
    NAME AND ADDRESS OF ECONOMIC OPERATOR IN FAVOUR OF WHOM A CONTRACT AWARD DECISION HAS BEEN TAKEN

    Tel. Internet: Wire Broadcast Ltd
    7 Woodchurch Road
    NW6 3PLLondon
    UNITED KINGDOM
    +44 8454680200
    www.wirebroadcast.co.uk

  • V.4)
    INFORMATION ON VALUE OF CONTRACT

    Initial estimated total value of the contract

    Value 325 000 GBP

    Excluding VAT

    Total final value of the contract

    Value 325 000 GBP

    Excluding VAT

  • V.5)
    THE CONTRACT IS LIKELY TO BE SUB-CONTRACTED

    No

    TITLE Picture finishing/on line editing suites.

  • V.1)
    Date of contract award decision:

    29.7.2010

  • V.2)
    NUMBER OF OFFERS RECEIVED:

    2

  • V.3)
    NAME AND ADDRESS OF ECONOMIC OPERATOR IN FAVOUR OF WHOM A CONTRACT AWARD DECISION HAS BEEN TAKEN

    Tel. Internet: Wire Broadcast Ltd
    7 Woodchurch Road
    NW6 3PLLondon
    UNITED KINGDOM
    +44 8454680200
    www.wirebroadcast.co.uk

  • V.4)
    INFORMATION ON VALUE OF CONTRACT

    Initial estimated total value of the contract

    Value 325 000 GBP

    Excluding VAT

    Total final value of the contract

    Value 325 000 GBP

    Excluding VAT

  • V.5)
    THE CONTRACT IS LIKELY TO BE SUB-CONTRACTED

    No

SECTION VI: COMPLEMENTARY INFORMATION

  • VI.1)
    CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY COMMUNITY FUNDS

    No

  • VI.2)
    ADDITIONAL INFORMATION

    The University intends to use an eTendering system in this procurement exercise, therefore this is the preferred method for suppliers to obtain further information and express their interest. Prospective suppliers should follow steps 1-11 below to express their interest and obtain the pre-qualification questionnaire. (NB! Suppliers who have previously registered on the In-Tend system as a University of York supplier should go to step 8).

    1. Suppliers should register on the In-Tend system at https://in-tendhost.co.uk/york/;

    2. Click the "new user registration" link;

    3. Enter the user and business details requested and click "next";

    4. Add your contact details by clicking "add". Complete the details and click "next";

    5. Click "next" again to confirm the contact details and move to the next screen;

    6. Check all registration details are correct and click "register my details";

    7. You will receive an email with your user and password details;

    8. Return to the website and click "login". Enter your details and click "login";

    9. Click the "current tenders" link and then "show all tenders";

    10. To express an interest, click on the relevant tender and then on "express interest";

    11. You will receive a email shortly afterwards to confirm that your expression of interest has been received and that the PQQ documents are now available to view on the system;

    12. Click on the link provided to re-enter the In-Tend site, click on "My Tenders", then "View Tender Details", then "View Documents". This will open the PQQ;

    13. To upload your completed PQQ, login to the system, click on "my tenders", then "view tender details", "view documents" and follow the instructions on the screen.

    For any support in submitting your expression of interest please contact the helpdesk via email at support@in-tend.com or by phone on +44 1332869400.

  • VI.3)
    PROCEDURES FOR APPEAL
  • VI.3.1)
    Body responsible for appeal procedures

    E-mail: Tel. Internet: Fax Tim Bird
    Supplies Department, University of York, Helix House, heslington
    YO10 5BRYork
    UNITED KINGDOM
    tb12@york.ac.uk
    +44 1904328201
    www.york.ac.uk
    +44 1904328210

  • VI.3.2)
    Lodging of appeals

    Precise information on deadline(s) for lodging appeals: The University of York will incorporate a minimum 10 or 15 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. In accordance with the Public Contracts (Amendment) Regulations 2009.

    • VI.3.3)
    Service from which information about the lodging of appeals may be obtained

  • VI.4)
    DATE OF DISPATCH OF THIS NOTICE:

    27.8.2010