Extra information: UK-London: office cleaning services for the Europe House in London (lot 1) and the offices of the European Co

UK-London: office cleaning services for the Europe House in London (lot 1) and the offices of the European Commission in Belfast (lot 2), Cardiff (lot 3) and Edinburgh (lot 4)

2010/S 168-256698

Contract notice

Section I: Contracting authority

• I.1)
  Name, addresses and contact point(s):

  European Commission, Communication DG, Representation in the United Kingdom, attention: Anne Rae, 8 Storey's Gate, LondonSW1P 3AT, UNITED KINGDOM. Tel. +44 2079731957. Fax +44 2079731895. E-mail: comm-uk-procurement2@ec.europa.eu

  Internet address(es):

  General address of the contracting authority: https://webgate.ec.europa.eu/olacrf/frm1008_PO-2010-23-LON_EN.html

  Further information can be obtained at:

  As in abovementioned contact point(s).

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at:

  As in abovementioned contact point(s).

  Tenders or requests to participate must be sent to:

  As in abovementioned contact point(s).

• I.2)
  Type of the contracting authority and main activity or activities:

  European institution/agency or international organisation.

  General public services.

  The contracting authority is purchasing on behalf of other contracting authorities: yes.

Section II: Object of the contract

• II.1)
  Description
• II.1.1)
  Title attributed to the contract by the contracting authority:

  Office cleaning services for the Europe House in London (lot 1) and the offices of the European Commission in Belfast (lot 2), Cardiff (lot 3) and Edinburgh (lot 4).

• II.1.2)
  Type of contract and location of works, place of delivery or of performance:

  Services.

  Main place of performance: Europe House, London and EC Representations, Belfast, Cardiff and Edinburgh, UNITED KINGDOM.

• II.1.3)
  The notice involves:

  A public contract.

• II.1.5)
  Short description of the contract or purchase(s):

  The purpose of the contract is the cleaning services to be provided at the Representation of the European Commission and the European Parliament Information Office at Europe House, London (lot 1) and at the European Commission Representation offices in Belfast (lot 2), Cardiff (lot 3) and Edinburgh (lot 4). Only for London, the service includes gardening.

  Principal tasks: the contractor has to provide resources (including staff, cleaning materials and equipment) in order to execute the required services. The contractor also has to provide cleaning services during hours indicated in the annexes to the tender specifications.

  The contract also includes provision of exceptional additional services and exceptional extra services.

• II.1.6)
  Common procurement vocabulary (CPV):

  90919200.

• II.1.7)
  Contract covered by the Government Procurement Agreement (GPA):

  Yes.

• II.1.8)
  Division into lots:

  Yes.

  Tenders should be submitted for: 1 or more lots.

• II.1.9)
  Variants will be accepted:

  No.

• II.2)
  Quantity or scope of the contract
• II.2.1)
  Total quantity or scope:

  The estimated value for the initial period of 1 year for lot 1 is 40 000 EUR or 200 000 EUR/5 years.

  The estimated value for the initial period of 1 year for lot 2 is 7 300 EUR or 36 500 EUR/5 years.

  The estimated value for the initial period of 1 year for lot 3 is 6 000 EUR or 30 000 EUR/5 years.

  The estimated value for the initial period of 1 year for lot 4 is 5 500 EUR or 27 500 EUR/5 years.

• II.2.2)
  Options:

  No.

• II.3)
  Duration of the contract or time limit for completion:

  Duration in months: 12 (from the award of the contract).

Information about lots

Lot No 1

Title: Cleaning services Europe House, London

• 1)
  Short description:

  The purpose of the contract is the cleaning services to be provided in the premises occupied by the European Commission Representation and the European Parliament Information Office at Europe House, 32 Smith Square, London SW1P 3EU.

• 2)
  Common procurement vocabulary (CPV):

  90919200, 77310000.

• 3)
  Quantity or scope:

  The estimated value for the initial period of 1 year for lot 1 is 40 000 EUR or 200 000 EUR/5 years.

• 4)
  Indication about different date for duration of contract or starting/completion:

  Duration in months: 12 (from the award of the contract).

• 5)
  Additional information about lots:

  Additional information can be found under point VI.3 of the present contract notice.

Lot No 2

Title: Cleaning of premises of European Commission Representation in Belfast

• 1)
  Short description:

  The purpose of the contract is the cleaning services to be provided in the premises occupied by the European Commission Representation located in Belfast.

• 2)
  Common procurement vocabulary (CPV):

  90919200.

• 3)
  Quantity or scope:

  The estimated value for the initial period of 1 year for lot 2 is 7 300 EUR or 36 500 EUR/5 years.

• 4)
  Indication about different date for duration of contract or starting/completion:

  Duration in months: 12 (from the award of the contract).

• 5)
  Additional information about lots:

  Additional information can be found under point VI.3 of the present contract notice.

Lot No 3

Title: Cleaning services for the offices of the European Commission Representation in Cardiff

• 1)
  Short description:

  The purpose of the contract is the cleaning services to be provided in the premises occupied by the European Commission Representation located in Cardiff.

• 2)
  Common procurement vocabulary (CPV):

  90919200.

• 3)
  Quantity or scope:

  The estimated value for the initial period of 1 year for lot 3 is 6 000 EUR or 30 000 EUR/5 years.

• 4)
  Indication about different date for duration of contract or starting/completion:

  Duration in months: 12 (from the award of the contract).

• 5)
  Additional information about lots:

  Additional information can be found under point VI.3 of the present contract notice.

Lot No 4

Title: Cleaning services of the offices of the European Commission Representation in Edinburgh

• 1)
  Short description:

  The purpose of the contract is the cleaning services to be provided in the premises occupied by the European Commission Representation located in Edinburgh.

• 2)
  Common procurement vocabulary (CPV):

  90919200.

• 3)
  Quantity or scope:

  The estimated value for the initial period of 1 year for lot 4 is 5 500 EUR or 27 500 EUR/5 years.

• 4)
  Indication about different date for duration of contract or starting/completion:

  Duration in months: 12 (from the award of the contract).

• 5)
  Additional information about lots:

  Additional information can be found under point VI.3 of the present contract notice.

Section III: Legal, economic, financial and technical information

• III.1)
  Conditions relating to the contract
• III.1.2)
  Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:

  Payment for the services provided (routine schedule of cleaning work plus exceptional additional and extra services) will be made every month in the manner set out in the draft contract, on presentation of a proper invoice drawn up in conformity with national law and of all substantiating documents mentioning the services performed during the month in question, notably the written request of the Parliament and/or the Commission for exceptional additional and/or extra services.

• III.1.3)
  Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

  Tenders may be submitted by groupings of service providers, who will not be required to adopt a specific legal form prior to the contract being awarded. However, if a grouping is awarded the contract, it may have to take on a particular legal form if this is necessary in order for the contract to be performed correctly. However, a grouping of economic operators must nominate 1 party to be responsible for the receipt and processing of payments for members of the grouping and for management and coordination of the services.

• III.1.4)
  Other particular conditions to which the performance of the contract is subject:

  Yes.

  Description of particular conditions:

  Under Articles 3 and 4 of the Protocol on Privileges and Immunities of the European Union, the European Commission Representation in UK is exempted from VAT payment.

• III.2)
  Conditions for participation
• III.2.1)
  Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

  Information and formalities necessary for evaluating if requirements are met:

  See tender specifications point 10 and 11(a).

• III.2.2)
  Economic and financial capacity:

  Information and formalities necessary for evaluating if requirements are met:

  See tender specifications point 11(b).

• III.2.3)
  Technical capacity:

  Information and formalities necessary for evaluating if requirements are met:

  See tender specifications point 11(c).

• III.2.4)
  Reserved contracts:

  No.

• III.3)
  Conditions specific to services contracts
• III.3.1)
  Execution of the service is reserved to a particular profession:

  No.

• III.3.2)
  Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:

  Yes.

Section IV: Procedure

• IV.1)
  Type of procedure
• IV.1.1)
  Type of procedure:

  Open.

• IV.2)
  Award criteria
• IV.2.1)
  Award criteria:

  Lowest price.

• IV.2.2)
  An electronic auction will be used:

  No.

• IV.3)
  Administrative information
• IV.3.1)
  File reference number attributed by the contracting authority:

  PO/2010-23/LON.

• IV.3.2)
  Previous publication(s) concerning the same contract:

  No.

• IV.3.3)
  Conditions for obtaining specifications and additional documents or descriptive document:

  Time limit for receipt of requests for documents or for accessing documents:

  4.10.2010.

  Payable documents: no.

• IV.3.4)
  Time limit for receipt of tenders or requests to participate:

  19.10.2010 (16:00).

• IV.3.6)
  Language(s) in which tenders or requests to participate may be drawn up:

  Bulgarian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish.

• IV.3.7)
  Minimum time-frame during which the tenderer must maintain the tender:

  Duration in month(s): 12 (from the date stated for receipt of tender).

• IV.3.8)
  Conditions for opening tenders:

  Date: 26.10.2010 (11:00).

  Place: Europe House, 32 Smith Square, London SW1P 3EU, UNITED KINGDOM.

  Persons authorised to be present at the opening of tenders: yes.

  Representatives of the tenderers, the European Commission and the European Parliament.

Section VI: Complementary information

• VI.1)
  This is a recurrent procurement:

  No.

• VI.2)
  Contract related to a project and/or programme financed by EU funds:

  No.

• VI.3)
  Additional information:

  Tenderers are invited to download the complete tender documentation from the Internet. All documentation for this call for tenders (invitation to tender letter, specifications with all annexes as well as the draft contract), including any documents with additional information are published on the following address:

  https://webgate.ec.europa.eu/olacrf/frm1008_PO-2010-23-LON_EN.html

  Tenderers are invited to check this website regularly as additional information might be published at any time during the procedure. A compulsory on-site visit will take place:

  on 1.10.2010 (14:00), local time, at the European Union in London (lot 1);

  on 6.10.2010 (10:00), local time, at the European Union in Edinburgh (lot 4);

  on 7.10.2010 (10:00), local time, at the European Union in Cardiff (lot 3);

  on 8.10.2010 (10:00), local time, at the European Union in Belfast (lot 2).

  Any contractor who does not attend this site visit will be excluded from the participation in the tender.

  The contract will be concluded for an initial period of 1 year. It may be renewed 4 times for a further period of 1 year. The total duration of the contract may not be longer than 5 years.

• VI.4)
  Procedures for appeal
• VI.4.1)
  Body responsible for appeal procedures:

  General Court of the European Union, boulevard Konrad Adenauer, 2925 Luxembourg, LUXEMBOURG. Tel. +352 4303-1. Fax +352 4303-2100. E-mail: cfi.registry@curia.europa.eu Internet: http://curia.europa.eu

• VI.4.2)
  Lodging of appeals:

  Precise information on deadline(s) for lodging appeals: within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.

• VI.4.3)
  Service from which information about the lodging of appeals may be obtained:

  General Court of the European Union, boulevard Konrad Adenauer, 2925 Luxembourg, LUXEMBOURG. Tel. +352 4303-1. Fax +352 4303-2100. E-mail: cfi.registry@curia.europa.eu Internet: http://curia.europa.eu

• VI.5)
  Date of dispatch of this notice:

  19.8.2010.