Tender: UK-London: data management services

UK-London: data management services

2010/S 167-256378

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

• I.1)
  NAME, ADDRESSES AND CONTACT POINT(S)

  Attn: Department for Environment Food and Rural Affairs
  17 Nobel House
  Ben Rooke
  SW1P 3JRLondon
  UNITED KINGDOM

  Internet address(es)

  General address of the contracting authority http://www.defra.gov.uk

  Further information can be obtained at: As in above-mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)

  Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)

• I.2)
  TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

  National or federal agency/office

  Environment

  Other Food and Rural Affairs

  The contracting authority is purchasing on behalf of other contracting authorities No

SECTION II: OBJECT OF THE CONTRACT

• II.1)
  DESCRIPTION
• II.1.1)
  Title attributed to the contract by the contracting authority

  Management of the Dangerous Dogs Index.

• II.1.2)
  Type of contract and location of works, place of delivery or of performance

  Services

  Service category: No 7

  Main place of performance England and Scotland.

  NUTS code UK

• II.1.3)
  The notice involves

  A public contract

II.1.4)
Information on framework agreement

• II.1.5)
  Short description of the contract or purchase(s)

  The Authority is seeking to appoint service providers to manage the Dangerous Dogs Index.

  The contractor will be required to undertake the following services:

  a) Maintenance of the system;

  b) Update the database;

  c) Issue of Certificates of Exemption;

  d) Monitor the insurance status of each dog on the database monitor the insurance status of each dog on the Database;

  e) Operator service providing information about any dog or keeper on the Index in response to requests from police and local authorities;

  f) prepare statements of evidence for court proceedings, as required, within the timeframe set by the court;

  g) arrange for a representative of the Index to attend Court, as and when required by the Court, and present the evidence in the statement of evidence prepared at paragraph f above;

  h) Report to Defra provide Defra with a six monthly update of the information on the Database in January and June of each calendar year; and;

  i) provide Defra and the Scottish Executive with statistical information from the Database as requested.

  For further details of the scope please refer to the Pre-Qualification Questionnaire, a copy of which can be obtained from Defra eTendering Service (please refer to VI.3).

• II.1.6)
  Common procurement vocabulary (CPV)

  72322000, 72253000, 75100000, 72250000

• II.1.7)
  Contract covered by the Government Procurement Agreement (GPA)

  Yes

• II.1.8)
  Division into lots

  No

II.1.9)
Variants will be accepted

• II.2)
  QUANTITY OR SCOPE OF THE CONTRACT

II.2.1)
Total quantity or scope

• II.2.2)
  Options

  Yes

  description of these options: Option of a contract extension for a further 24 months.

• II.3)
  DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

  Duration in months: 24 (from the award of the contract)

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)
  CONDITIONS RELATING TO THE CONTRACT
• III.1.1)
  Deposits and guarantees required

  The Authority reserves the right to require deposits, guarantees, bonds and/or other forms of appropriate security.

• III.1.2)
  Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

  Details will be provided in the Pre-Qualification Questionnaire (PQQ), copies of which are available from the Defra e-Tendering Service.

  (Please refer to VI.3).

• III.1.3)
  Legal form to be taken by the group of economic operators to whom the contract is to be awarded

  No special legal form is required. If the service provider is a consortium, each member of the consortium will be jointly and severally liable for performance of the contract or shall select from amongst themeselves a lead contractor acceptable to the Authority.

• III.1.4)
  Other particular conditions to which the performance of the contract is subject

  No

• III.2)
  CONDITIONS FOR PARTICIPATION
• III.2.1)
  Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

  Information and formalities necessary for evaluating if requirements are met: Suppliers Instructions How to Express Interest in this Tender:

  1. Register your company on the eSourcing portal (this is only required once):

  — Browse to the eSourcing Portal: https://defra.bravosolution.co.uk and click the link to register,

  — Accept the terms and conditions and click "continue",

  — Enter your correct business and user details,

  — Note the username you chose and click "Save" when complete,

  — You will shortly receive an email with your unique password (please keep this secure).

  2. Express an Interest in the tender:

  — Login to the portal with the username/password,

  — Click the "PQQs/ITTs Open To All Suppliers" link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier),

  — Click on the relevant PQQ/ITT to access the content,

  — Click the "Express Interest" button in the "Actions" box on the left-hand side of the page,

  — This will move the PQQ/ITT into your "My PQQs/My ITTs" page. (This is a secure area reserved for your projects only),

  — You can now access any attachments by clicking the "Settings and Buyer Attachments" in the "Actions" box.

  3. Responding to the tender:

  — You can now choose to "Reply" or "Reject" (please give a reason if rejecting),

  — You can now use the "Messages" function to communicate with the buyer and seek any clarification,

  — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ITT,

  — There may be a mixture of online & offline actions for you to perform (there is detailed online help available). You must then publish your reply using the publish button in the "Actions" box on the left-hand side of the page.

  If you require any further assistance please consult the online help, or contact the eTendering help desk.

• III.2.2)
  Economic and financial capacity

  Information and formalities necessary for evaluating if requirements are met: Tenderers’ will be assessed in accordance with Part V of the Public Contracts Regulations 2006 (SI 2006/5) which implement Title 2 Chapter 7 Section 2 of the 2004/18/EC Directive on the basis of information provided in response to the invitation to tender. Completed responses to the invitation to tender must be returned via the Defra e-Tendering Service (further details of which are available at Section IV.4 of this OJEU Notice) before the deadline for receipt of responses as notified in Section I.1 of this OJEU Notice.

  Minimum level(s) of standards possibly required The Tenderer's turnover imust be above the minimum annual value in each of the last three consecutive years 400 000 GBP. In the case of a joint venture or Consortium bid the annual turnover required must be achieved by combining the turnover of relevant companies in the last three years and the turnover of a least one of those companies should be 100 000 GBP or equivalent financial performance.

  Please confirm that, if your organisation is selected as a result of this tendering process, you will be able to obtain Insurance cover in respect of Public and Employees Liability to the value of 5 000 000 GBP.

  Please confirm that, if your organisation is selected as a result of this tendering process, you will be able to obtain Insurance cover in respect of Professional Indemnity to the value of 5 000 000 GBP.

• III.2.3)
  Technical capacity

  Information and formalities necessary for evaluating if requirements are met:

  Evaluation information required from Tenderers will be stated in the Pre-Qualification Questionnaire (PQQ) which is available only at https://defra.bravosolution.co.uk (please refer to VI.3).

  Tenderer's will be required to comply with the Authority's policies, strategies and standards.

• III.2.4)
  Reserved contracts

  No

III.3)
CONDITIONS SPECIFIC TO SERVICES CONTRACTS

III.3.1)
Execution of the service is reserved to a particular profession

III.3.2)
Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

SECTION IV: PROCEDURE

• IV.1)
  TYPE OF PROCEDURE
• IV.1.1)
  Type of procedure

  Restricted

• IV.1.2)
  Limitations on the number of operators who will be invited to tender or to participate

  Envisaged minimum number 5 maximum number 7

  Objective criteria for choosing the limited number of candidates: Please refer to the Pre-Qualification Questionnaire (PQQ) which is available only at https://defra.bravosolution.co.uk (please refer to VI.3).

IV.1.3)
Reduction of the number of operators during the negotiation or dialogue

• IV.2)
  AWARD CRITERIA
• IV.2.1)
  Award criteria

  The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

• IV.2.2)
  An electronic auction will be used

  No

• IV.3)
  ADMINISTRATIVE INFORMATION
• IV.3.1)
  File reference number attributed by the contracting authority

  RMP/5829

• IV.3.2)
  Previous publication(s) concerning the same contract

  No

• IV.3.3)
  Conditions for obtaining specifications and additional documents

  Time limit for receipt of requests for documents or for accessing documents 27.9.2010 - 12:00

  Payable documents No

• IV.3.4)
  Time-limit for receipt of tenders or requests to participate

  27.9.2010 - 12:00

• IV.3.5)
  Date of dispatch of invitations to tender or to participate to selected candidates

  8.12.2010

• IV.3.6)
  Language(s) in which tenders or requests to participate may be drawn up

  English.

IV.3.7)
Minimum time frame during which the tenderer must maintain the tender

• IV.3.8)
  Conditions for opening tenders

  Date: 27.9.2010 - 14:00

SECTION VI: COMPLEMENTARY INFORMATION

• VI.1)
  THIS IS A RECURRENT PROCUREMENT

  No

• VI.2)
  CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

  No

• VI.3)
  ADDITIONAL INFORMATION

  The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction. The site provides a simple, secure and efficient means of managing the procurement process from Contract Notice through to Contract Award. Suppliers Instructions How to Express Interest in this Tender:

  1. Register your company on the eSourcing portal (this is only required once):

  — Browse to the eSourcing Portal: https://defra.bravosolution.co.uk and click the link to register,

  — Accept the terms and conditions and click "continue",

  — Enter your correct business and user details,

  — Note the username you chose and click "Save" when complete,

  — You will shortly receive an email with your unique password (please keep this secure).

  2. Express an Interest in the tender:

  — Login to the portal with the username/password,

  — Click the "PQQs/ITTs Open To All Suppliers" link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier),

  — Click on the relevant PQQ to access the content,

  — Click the "Express Interest" button in the "Actions" box on the left-hand side of the page,

  — This will move the PQQ into your "My PQQs" page. (This is a secure area reserved for your projects only),

  — You can now access any attachments by clicking the "Settings and Buyer Attachments" in the "Actions" box.

  3. Responding to the tender:

  — You can now choose to "Reply" or "Reject" (please give a reason if rejecting),

  — You can now use the "Messages" function to communicate with the buyer and seek any clarification,

  — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ,

  — There may be a mixture of online & offline actions for you to perform (there is detailed online help available). You must then publish your reply using the publish button in the "Actions" box on the left-hand side of the page.

  If you require any further assistance please consult the online help, or contact the eTendering help desk.

• VI.4)
  PROCEDURES FOR APPEAL
• VI.4.1)
  Body responsible for appeal procedures

  Tel. Internet: High Court
  Royal Court of Justice
  WC2A 2LLLondon
  UNITED KINGDOM
  +44 2019476000
  http://www.hmcourts-service.gov.uk/infoabout/rcj/rcj.htm

• VI.4.2)
  Lodging of appeals

  Precise information on deadline(s) for lodging appeals: "Economic operators are referred to the Public Contracts Regulations 2006 and in particular regulations 47D and 47E which are set out as follows: 47D General time limits for starting proceedings".

  1) This regulation limits the time within which proceedings may be started where the proceedings do not seek a declaration of ineffectiveness.

  2) Subject to paragraphs 3) and 4), such proceedings must be started promptly and in any event within 3 months beginning with the date when grounds for starting the proceedings first arose.

  3) Paragraph 2) does not require proceedings to be started before the end of any of the following periods— a) where the proceedings relate to a decision which is sent to the economic operator by facsimile or electronic means, 10 days beginning with:

  i) the day after the date on which the decision is sent, if the decision is accompanied by a summary of the reasons for the decision;

  ii) if the decision is not so accompanied, the day after the date on which the economic operator is informed of a summary of those reasons;

  b) where the proceedings relate to a decision which is sent to the economic operator by other means, whichever of the following periods ends first:

  i) 15 days beginning with:

  aa) The day after the date on which the decision is sent, if the decision is accompanied by a summary of the reasons for the decision; or:

  bb) If the decision is not so accompanied, the day after the date on which the economic operator is informed of a summary of those reasons;

  ii) 10 days beginning with:

  aa) The day after the date on which the decision is received, if the decision is accompanied by a summary of the reasons for the decision; or:

  bb) If the decision is not so accompanied, the day after the date on which the economic operator is informed of a summary of those reasons;

  c) where sub-paragraphs a) and b) do not apply but the decision is published, 10 days beginning with the day on which the decision is published.

  4) The Court may extend the time limits imposed by this regulation (but not the limits imposed by regulation 47E) where the Court considers that there is a good reason for doing so.

  5) For the purposes of this regulation, proceedings are to be regarded as started only when the claim form is served in compliance with regulation 47F(1). 47E Special time limits for seeking a declaration of ineffectiveness 1) This regulation limits the time within which proceedings may be started where the proceedings seek a declaration of ineffectiveness.

  2) Such proceedings must be started:

  a) where paragraph 3) or 5) applies, within 30 days beginning with the relevant date mentioned in that paragraph;

  b) in any other case, within 6 months beginning with the day after the date on which the contract was entered into.

  3) This paragraph applies where a relevant contract award notice has been published in the Official Journal, in which case the relevant date is the day after the date on which the notice was published.

  4) For that purpose, a contract award notice is relevant if, and only if:

  a) the contract was awarded without prior publication of a contract notice; and,

  b) the contract award notice includes justification of the decision of the contracting authority to award the contract without prior publication of a contract notice.

  5) This paragraph applies where the contracting authority has informed the economic operator of:

  a) the conclusion of the contract; and,

  b) a summary of the relevant reasons, in which case the relevant date is the day after the date on which the economic operator was informed of the conclusion or, if later, was informed of a summary of the relevant reasons.

  6) In paragraph 5), "the relevant reasons" means the reasons which the economic operator would have been entitled to receive in response to a request under regulation 32(9).

  7) In this regulation, "contract award notice" means a notice in accordance with regulation 31(1).

  8) For the purposes of this regulation, proceedings are to be regarded as started only when the claim form is served in compliance with regulation 47F(1).".

• VI.4.3)
  Service from which information about the lodging of appeals may be obtained

  Tel. Internet: High Court
  Royal Courts of Justice, The Strand
  WC2A 2LLLondon
  UNITED KINGDOM
  +44 2079476000
  http://www.hmcourts-service.gov.uk/infoabout/rcj/rcj.htm

• VI.5)
  DATE OF DISPATCH OF THIS NOTICE:

  25.8.2010