Tender: UK-Bristol: ticket-issuing machines

UK-Bristol: ticket-issuing machines

2010/S 167-256206

CONTRACT NOTICE

Supplies

SECTION I: CONTRACTING AUTHORITY

• I.1)
  NAME, ADDRESSES AND CONTACT POINT(S)

  Attn: Tel. E-mail: Bristol City Council
  The Council House
  Pete Woodhouse
  Bristol
  UNITED KINGDOM
  +44 1179222975
  peter.woodhouse@bristol.gov.uk

  Internet address(es)

  General address of the contracting authority www.bristol.gov.uk

• I.2)
  TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

  The contracting authority is purchasing on behalf of other contracting authorities Yes

SECTION II: OBJECT OF THE CONTRACT

• II.1)
  DESCRIPTION
• II.1.1)
  Title attributed to the contract by the contracting authority

  ITSO compliant ticket machines and deport arrangements.

• II.1.2)
  Type of contract and location of works, place of delivery or of performance

  Supplies

  Main place of delivery Bristol, City of.

  NUTS code UKK11

• II.1.3)
  The notice involves

  A public contract

II.1.4)
Information on framework agreement

• II.1.5)
  Short description of the contract or purchase(s)

  The provision of a fully ITSO compliant end to end system incorporating on bus ticketing equipment and associated depot management systems.

• II.1.6)
  Common procurement vocabulary (CPV)

  30144200, 30233300, 34980000

• II.1.7)
  Contract covered by the Government Procurement Agreement (GPA)

  No

• II.1.8)
  Division into lots

  No

• II.1.9)
  Variants will be accepted

  No

• II.2)
  QUANTITY OR SCOPE OF THE CONTRACT
• II.2.1)
  Total quantity or scope

  Bristol City Council seeks to procure on behalf of itself, Bath and North East Somerset Council, South Gloucestershire Council and North Somerset Council between 200 and 250 on-bus ticket machines and the associated depot management requirements for a number of operators. The Council expects this solution to include the supply, delivery, installation, testing, commissioning, configuration and maintenance. The Council requires that all the specified equipment will be fully compliant to version 2.1.3 of the ITSO specification at the point of delivery with an upgrade plan to version 2.1.4 that will form part of the deliverable. The Council anticipates placing the order with an established supplier, committed to this market sector.

  Estimated value of the procurement including any optional services is in the range 450 000 GBP to 550 000 GBP.

  Currency: GBP.

  Excluding VAT

  Range between 450 000 and 500 000 GBP

• II.2.2)
  Options

  No

• II.3)
  DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

  Starting 15.11.2010. Completion 14.11.2018

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)
  CONDITIONS RELATING TO THE CONTRACT

III.1.1)
Deposits and guarantees required

III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

• III.1.3)
  Legal form to be taken by the group of economic operators to whom the contract is to be awarded

  No special legal form is required, but each economic operator will be required to become jointly and severally responsible for the contract.

• III.1.4)
  Other particular conditions to which the performance of the contract is subject

  No

• III.2)
  CONDITIONS FOR PARTICIPATION

III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

• III.2.2)
  Economic and financial capacity

  Minimum level(s) of standards possibly required The organisation must be able to demonstrate by way of its financial resource that it represents an acceptable degree of risk appropriate for this project. The purpose of the Council's assessment of an applicant's economic and financial capability is to assess whether it can have confidence in the applicant's ability to perform the contract. To this end the Council will undertake an overall assessment of information supplied as requested in paragraph 10 of the Pre Tender Questionnaire but the Council will not and does not apply specific ratios in the sense that failure to meet a specified level for one ratio would result in automatic elimination. If one or more ratios give cause for concern an assessment will be made of any balancing factors to determine if on balance the risk of contracting with the organisation would be unacceptable.

  The applicants must also be able to demonstrate the availability of financial resources appropriate to such a contract taking into account its value, duration and the level if investment required.

  Public liability insurance of 5 000 000 GBP and employers liability insurance cover of 10 000 000 GBP must all be in place on date of return of tender submission.

• III.2.3)
  Technical capacity

  Minimum level(s) of standards possibly required

  Demonstration and evidence of capability and experience must be demonstrated in areas of: similar projects of size and complexity, similar projects of economic value, relevant infrastructure, experience in support and managing customer relationships-, knowledge transfer and training - quality assurance techniques and accreditations, appropriate standards of health and safety, equal opportunities and sustainability are also expected to be demonstrated.

• III.2.4)
  Reserved contracts

  No

• III.3)
  CONDITIONS SPECIFIC TO SERVICES CONTRACTS
• III.3.1)
  Execution of the service is reserved to a particular profession

  No

• III.3.2)
  Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

  No

SECTION IV: PROCEDURE

• IV.1)
  TYPE OF PROCEDURE
• IV.1.1)
  Type of procedure

  Restricted

• IV.1.2)
  Limitations on the number of operators who will be invited to tender or to participate

  Envisaged number of operators 5

  Objective criteria for choosing the limited number of candidates: The shortlisting criteria for reducing the ITT shortlist to 5 is contained within the pre-tender questionnaire pack.

• IV.1.3)
  Reduction of the number of operators during the negotiation or dialogue

  Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated No

• IV.2)
  AWARD CRITERIA
• IV.2.1)
  Award criteria

  The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

• IV.2.2)
  An electronic auction will be used

  No

• IV.3)
  ADMINISTRATIVE INFORMATION
• IV.3.1)
  File reference number attributed by the contracting authority

  3661

• IV.3.2)
  Previous publication(s) concerning the same contract

  No

• IV.3.3)
  Conditions for obtaining specifications and additional documents

  Payable documents No

• IV.3.4)
  Time-limit for receipt of tenders or requests to participate

  25.9.2010 - 12:00

• IV.3.5)
  Date of dispatch of invitations to tender or to participate to selected candidates

  8.10.2010

• IV.3.6)
  Language(s) in which tenders or requests to participate may be drawn up

  English.

• IV.3.7)
  Minimum time frame during which the tenderer must maintain the tender

  Duration in month(s): null (from the date stated for receipt of tender)

• IV.3.8)
  Conditions for opening tenders

  Date: 12.11.2010 - 00:00

  Persons authorised to be present at the opening of tenders No

SECTION VI: COMPLEMENTARY INFORMATION

• VI.1)
  THIS IS A RECURRENT PROCUREMENT

  No

• VI.2)
  CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

  No

• VI.3)
  ADDITIONAL INFORMATION

  It is anticipated that a supply and installation shall take no more than 6 months with annual maintenance provided for the lifespan of the equipment which is believed to be no more than 8 years.

• VI.4)
  PROCEDURES FOR APPEAL
• VI.4.1)
  Body responsible for appeal procedures

  Bristol County Court
  Bristol Civil Justice Centre, 2, Redcliff Street
  BS1 6GRBristol
  UNITED KINGDOM

  Body responsible for mediation procedures

  Bristol County Court
  Bristol Civil Justice Centre, 2, Redcliff Street
  BS1 6GRBristol
  UNITED KINGDOM

VI.4.2)
Lodging of appeals

• VI.4.3)
  Service from which information about the lodging of appeals may be obtained

  As above
  UNITED KINGDOM

• VI.5)
  DATE OF DISPATCH OF THIS NOTICE:

  26.8.2010