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Tender: UK-Inverness: surveillance and security systems and devices

Fri, 27/08/2010 - 05:30
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UK-Inverness: surveillance and security systems and devices

2010/S 166-255126

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

  • I.1)
    NAME, ADDRESSES AND CONTACT POINT(S)

    Contact: Attn: Tel. E-mail: Fax Highland Council
    c/o Town House, High Street
    Strategic Procurement Division
    Technical Contracts Team
    IV1 1JJInverness
    UNITED KINGDOM
    +44 1463703873
    procurement.unit2@highland.gov.uk
    +44 1463703969

    Internet address(es)

    General address of the contracting authority http://www.highland.gov.uk

    Address of the buyer profile http://www.publiccontractsscotland.gov.uk/search/search_authprofile.aspx...

    Further information can be obtained at: As in above-mentioned contact point(s)

    Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)

    Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)

  • I.2)
    TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

    Regional or local authority

    General public services

SECTION II: OBJECT OF THE CONTRACT

  • II.1)
    DESCRIPTION
  • II.1.1)
    Title attributed to the contract by the contracting authority

    Provision of Public Space CCTV Monitoring and Enhanced Services.

  • II.1.2)
    Type of contract and location of works, place of delivery or of performance

    Services

    Service category: No 23

    Main place of performance Highlands and Islands.

    NUTS code UK

  • II.1.3)
    The notice involves

    A public contract

    • II.1.4)
    Information on framework agreement

  • II.1.5)
    Short description of the contract or purchase(s)

    The Contractor shall provide CCTV Monitoring Services on the Highland Public Space CCTV systems in three locations (Inverness, Fort William and Tain) within at least the core hours specified in the draft contract, in compliance with the Code of Practice For the Operation of Highland Public Space CCTV Systems (the "Code"). The Contractor shall provide a price for hourly rates as laid out in the pricing schedule at section 4 of the draft contract.

    The Authority is tied by funding and at the moment it is likely that the core hours alone shall be used. However the Authority shall increase the provision of hours should funding allow.

    The Contractor shall also price for the provision of an enhanced service of carrying out System Checks on all the Highland Public Space CCTV Systems (Inverness, Fort William, Nairn, Dingwall, Muir of Ord, Invergordon, Tain, Wick and Thurso) to ensure that all the Systems are running according to the Code and the Information Commissioner CCTV Code of Practice (2008). It is unlikely that this shall be utilised due to funding issues and will not form part of the price evaluation.

    Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/search/search_switch.aspx?id=1....

  • II.1.6)
    Common procurement vocabulary (CPV)

    35120000, 35125300, 75240000, 75241000

  • II.1.7)
    Contract covered by the Government Procurement Agreement (GPA)

    Yes

  • II.1.8)
    Division into lots

    No

  • II.1.9)
    Variants will be accepted

    Yes

  • II.2)
    QUANTITY OR SCOPE OF THE CONTRACT
  • II.2.1)
    Total quantity or scope

    Excluding VAT 140 000 GBP

  • II.2.2)
    Options

    Yes

    description of these options: The Authority may extend the contract by up to 2 years.

    provisional timetable for recourse to these options: in months: 36 (from the award of the contract)

    Number of possible renewals 1

  • II.3)
    DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

    Starting 8.12.2010. Completion 7.12.2013

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

  • III.1)
    CONDITIONS RELATING TO THE CONTRACT

    • III.1.1)
    Deposits and guarantees required

  • III.1.2)
    Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

    Delivery Payment for accepted supplies or services.

  • III.1.3)
    Legal form to be taken by the group of economic operators to whom the contract is to be awarded

    No special legal form will be required, but the suppliers in a consortia will be required to be bound jointly and severally for execution of the contract prior to award.

  • III.1.4)
    Other particular conditions to which the performance of the contract is subject

    Yes

    Companies must provide evidence that the staff they propose to deliver the contract have valid Security Industry Authority Licences (SIA). Failure to provide this information along with their tender submission will result in immediate exclusion from the process.

    Only companies whose staff proposed to deliver the contract have undergone disclosure checks which satisfy the requirements of Northern Constabulary will be awarded the service. These checks shall be carried out after evaluation of the submissions has given a preferred supplier but before the contract award.

    The execution of the contract is restricted to the framework of sheltered employment programmes. Failure to meet the above criteria shall result in exclusion from further consideration in the process.

  • III.2)
    CONDITIONS FOR PARTICIPATION
  • III.2.1)
    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if requirements are met: 1) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.

    Interested suppliers will be required to complete an SAQ which will be utilised to create a tender list in accordance with Regulations 23, 24, 25 and 26 of the Public Contracts (Scotland) Regulations 2006, to identify those Applicants that have the economic and financial standing and technical or professional ability to deliver the Project.

    Rejection shall be automatic unless the potential bidder is able demonstrate business, technical, and financial capacity and propriety in respect of all of these requirements in relations to the provision of services forming the subject of the potential bidder’s expression of interest.

  • III.2.2)
    Economic and financial capacity

    Information and formalities necessary for evaluating if requirements are met: Interested suppliers will be required to complete an SAQ and supply the financial details requested within it.

    Suppliers shall note that for as part of the SAQ for this contract The Highland Council may undertake financial checks in accordance with Regulations 23, 24, 25 and 26 of the Public Contracts (Scotland) Regulations 2006, to identify those Applicants that have the economic and financial standing and technical or professional ability to deliver the Project.

    Rejection shall be automatic unless the potential bidder is able demonstrate business, technical, and financial capacity and propriety in respect of all of these requirements in relations to the provision of services forming the subject of the potential bidder’s expression of interest.

  • III.2.3)
    Technical capacity

    Information and formalities necessary for evaluating if requirements are met:

    Interested suppliers will be required to complete an SAQ which contains a number of questions relating to the technical expereince of candidates, associated with a scoring system.

    The Council will analyse the responses to the SAQin accordance with Regulations 23, 24, 25 and 26 of the Public Contracts (Scotland) Regulations 2006, to identify those Applicants that have the economic and financial standing and technical or professional ability to deliver the Project.

    Rejection shall be automatic unless the potential bidder is able demonstrate business, technical, and financial capacity and propriety in respect of all of these requirements in relations to the provision of services forming the subject of the potential bidder’s expression of interest.

  • III.2.4)
    Reserved contracts

    Yes

    The execution of the contract is restricted to the framework of sheltered employment programmes

  • III.3)
    CONDITIONS SPECIFIC TO SERVICES CONTRACTS

    • III.3.1)
    Execution of the service is reserved to a particular profession

  • III.3.2)
    Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

    Yes

SECTION IV: PROCEDURE

  • IV.1)
    TYPE OF PROCEDURE
  • IV.1.1)
    Type of procedure

    Open

    • IV.1.2)
    Limitations on the number of operators who will be invited to tender or to participate

    IV.1.3)
    Reduction of the number of operators during the negotiation or dialogue

  • IV.2)
    AWARD CRITERIA
  • IV.2.1)
    Award criteria

    The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

  • IV.2.2)
    An electronic auction will be used

    No

  • IV.3)
    ADMINISTRATIVE INFORMATION
  • IV.3.1)
    File reference number attributed by the contracting authority

    HC/CEO/CCTVMON/2010

    • IV.3.2)
    Previous publication(s) concerning the same contract

    IV.3.3)
    Conditions for obtaining specifications and additional documents

  • IV.3.4)
    Time-limit for receipt of tenders or requests to participate

    12.10.2010 - 12:00

  • IV.3.5)
    Date of dispatch of invitations to tender or to participate to selected candidates

    15.9.2010

  • IV.3.6)
    Language(s) in which tenders or requests to participate may be drawn up

    English.

    • IV.3.7)
    Minimum time frame during which the tenderer must maintain the tender

  • IV.3.8)
    Conditions for opening tenders

    Date: 13.10.2010 - 10:00

    Place

    3rd Floor, 21–23 church street, Inverness, IV1 1JJ

SECTION VI: COMPLEMENTARY INFORMATION

  • VI.1)
    THIS IS A RECURRENT PROCUREMENT

    Yes

    estimated timing for further notices to be published: 36 Months

    • VI.2)
    CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

  • VI.3)
    ADDITIONAL INFORMATION

    Companies should note that the tendering exercises will be conducted via the eProcurement Scotland Electronic Tendering System in respect of which full instructions and guidance will be provided to companies responding.

    As such, the e-mail address of the person to whom tender documentation should be issued electronically and who will return the tender documentation will be required as part of the expression of interest.

    (SC Ref:190721).

  • VI.4)
    PROCEDURES FOR APPEAL

    • VI.4.1)
    Body responsible for appeal procedures

    VI.4.2)
    Lodging of appeals

  • VI.4.3)
    Service from which information about the lodging of appeals may be obtained

    E-mail: Highland Council
    C/O Town House, High Street
    IV1 1JJInverness
    UNITED KINGDOM
    procurement.unit2@highland.gov.uk

  • VI.5)
    DATE OF DISPATCH OF THIS NOTICE:

    24.8.2010