Tender: UK-Bristol: sacks and bags

UK-Bristol: sacks and bags

2010/S 166-255062

CONTRACT NOTICE

Supplies

SECTION I: CONTRACTING AUTHORITY

• I.1)
  NAME, ADDRESSES AND CONTACT POINT(S)

  Attn: Tel. E-mail: Director Land Equipment, DE&S
  Yew 1c #1152, DES, Abbey Wood
  Rose Windmill
  BS34 8JHBristol
  UNITED KINGDOM
  +44 3067933638
  rose.windmill905@mod.uk

  Further information can be obtained at: As in above-mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)

  Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)

• I.2)
  TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

  Defence

  The contracting authority is purchasing on behalf of other contracting authorities No

SECTION II: OBJECT OF THE CONTRACT

• II.1)
  DESCRIPTION
• II.1.1)
  Title attributed to the contract by the contracting authority

  ECI/0177 sandbags.

• II.1.2)
  Type of contract and location of works, place of delivery or of performance

  Supplies

  Purchase

  Main place of delivery Oxfordshire.

  NUTS code UKJ14

• II.1.3)
  The notice involves

  The establishment of a framework agreement

• II.1.4)
  Information on framework agreement

  Framework agreement with a single operator

  Duration of the framework agreement: Duration in year(s):

  Estimated total value of purchases for the entire duration of the framework agreement

  estimated cost excluding VAT

  Range: between 800 000 and 1 500 000 GBP

• II.1.5)
  Short description of the contract or purchase(s)

  Sacks and bags. Hessian sandbags.

  The Ministry of Defence has a requirement to provide the armed forces with a continual supply of Hessian sandbags.

  Sandbags are used for many purposes from essential support in ongoing operations to pre deployment training and military aid to the Civilian Community.

  Sandbags are a high profile requirement and must be available in large numbers at all times to meet all unpredictable demands.

  To facilitate this need, an amount will be held centrally within the MoD to meet all immediate requirements and this will be required to be topped up by approximately 85 000 sandbags per calendar month. To meet this high turnover the successful contractor will be required to maintain a continuous supply chain from source and be prepared to hold a buffer stock of up to a maximum of 400 000 sandbags at their premises to ensure that erratic usage trends can be maintained as much as possible at all times.

  To support all of these irregular requirements a 2 year (with options for 3 further years) enabling contract is required that can provide a just-in-time facility that allows the MoD to react to all demands received for Sandbags.

  A representative 84 cm x 36 cm Hessian sandbag complying with BS1214 1977 Iss. 3, or equivalent, is required to be sent with the expressions of interest. It will be used, in conjunction with the written information, in the down-selection of suppliers when judging those most suitable to be invited to tender.

• II.1.6)
  Common procurement vocabulary (CPV)

  18930000

• II.1.7)
  Contract covered by the Government Procurement Agreement (GPA)

  No

• II.1.8)
  Division into lots

  No

• II.1.9)
  Variants will be accepted

  No

• II.2)
  QUANTITY OR SCOPE OF THE CONTRACT
• II.2.1)
  Total quantity or scope

  Hessian Sandbags.

  The Ministry of Defence has a requirement to provide the armed forces with a continual supply of Hessian Sandbags.

  Sandbags are used for many purposes from essential support in ongoing operations to pre deployment training and military aid to the Civilian Community.

  Sandbags are a high profile requirement and must be available in large numbers at all times to meet all unpredictable demands.

  To facilitate this need, an amount will be held centrally within the MoD to meet all immediate requirements and this will be required to be topped up by approximately 85 000 Sandbags per calendar month. To meet this high turnover the successful contractor will be required to maintain a continuous supply chain from source and be prepared to hold a buffer stock of up to a maximum of 400,000 Sandbags at their premises to ensure that erratic usage trends can be maintained as much as possible at all times.

  To support all of these irregular requirements a 2 year (with options for 3 further years) enabling contract is required that can provide a Just-In-Time facility that allows the MoD to react to all demands received for Sandbags.

  A representative 84 cm x 36 cm Hessian sandbag complying with BS1214 1977 Iss. 3, or equivalent, is required to be sent with the expressions of interest. It will be used, in conjunction with the written information, in the down-selection of suppliers when judging those most suitable to be invited to tender.

  Excluding VAT

  Range between 800 000 and 1 500 000 GBP

• II.2.2)
  Options

  Yes

  description of these options: The agreement will be for 2 years with options for a further 3 years.

• II.3)
  DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1)
CONDITIONS RELATING TO THE CONTRACT

III.1.1)
Deposits and guarantees required

III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded

III.1.4)
Other particular conditions to which the performance of the contract is subject

• III.2)
  CONDITIONS FOR PARTICIPATION
• III.2.1)
  Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

  Information and formalities necessary for evaluating if requirements are met: (a) Is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations

  (b) Is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations

  (c) Has been convicted by a judgement which has he force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct

  (d) Has been guilty of grave professional misconduct proven by ay means which the contracting authorities can demonstrate

  (e) Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority

  (f) Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority

  (g) Is guilty of serious misrepresentation in supplying the information required under this section or has not supplied such information

  (h) Has been the subject of a conviction for participation in a criminal organisation as defined in Article 2(1) of Council Joint Action 98/733/JHA

  (i) Has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively

  (j) Has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities

  (k) Has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering

• III.2.2)
  Economic and financial capacity

  Information and formalities necessary for evaluating if requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance

  (b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established

  (c) A statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available

• III.2.3)
  Technical capacity

  Information and formalities necessary for evaluating if requirements are met:

  (h) A statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years

  (i) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract

  (j) An indication of the proportion of the contract which the services provider intends possibly to subcontract

  (k) With regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests; (ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards

  Please send a Sandbag with your information so we can assess the construction and quality.

• III.2.4)
  Reserved contracts

  No

III.3)
CONDITIONS SPECIFIC TO SERVICES CONTRACTS

III.3.1)
Execution of the service is reserved to a particular profession

III.3.2)
Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

SECTION IV: PROCEDURE

• IV.1)
  TYPE OF PROCEDURE
• IV.1.1)
  Type of procedure

  Restricted

IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)
Reduction of the number of operators during the negotiation or dialogue

• IV.2)
  AWARD CRITERIA
• IV.2.1)
  Award criteria

  The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

• IV.2.2)
  An electronic auction will be used

  No

• IV.3)
  ADMINISTRATIVE INFORMATION
• IV.3.1)
  File reference number attributed by the contracting authority

  ECI/0117

• IV.3.2)
  Previous publication(s) concerning the same contract

  No

• IV.3.3)
  Conditions for obtaining specifications and additional documents

  Time limit for receipt of requests for documents or for accessing documents 15.9.2010 - 10:00

  Payable documents No

• IV.3.4)
  Time-limit for receipt of tenders or requests to participate

  29.9.2010 - 10:00

IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates

• IV.3.6)
  Language(s) in which tenders or requests to participate may be drawn up

  English.

IV.3.7)
Minimum time frame during which the tenderer must maintain the tender

IV.3.8)
Conditions for opening tenders

SECTION VI: COMPLEMENTARY INFORMATION

• VI.1)
  THIS IS A RECURRENT PROCUREMENT

  No

• VI.2)
  CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

  No

• VI.3)
  ADDITIONAL INFORMATION

  Suppliers interested in working with the Ministry of defence should register on the MOD Supplier information database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

  Advertising Regime OJEU:- These contract opportunities are published in the Official Journal of the European Union (OJEU) and the MoD Defence Contracts Bulletin. The award of any subsequent contract arising from such requirements is subject to the Public Contract Regulations 2006. Where advertising is necessary in the OJEU and the DCB, the content of the two adverts must be exactly the same. Tracker Reference: TKR-2010824-DCB-1846942 GO Reference: GO-2010824-DCB-1846943.

• VI.4)
  PROCEDURES FOR APPEAL
• VI.4.1)
  Body responsible for appeal procedures

  E-mail: Tel. Director Land Equipment, DE&S
  Yew 1c #1152, DES, Abbey Wood
  BS34 8JHBristol
  UNITED KINGDOM
  rose.windmill905@mod.uk
  +44 3067933638

  Body responsible for mediation procedures

  Director Land Equipment, DE&S

VI.4.2)
Lodging of appeals

• VI.4.3)
  Service from which information about the lodging of appeals may be obtained

  E-mail: Tel. Director Land Equipment, DE&S
  Yew 1c #1152, DES, Abbey Wood
  BS34 8JHBristol
  UNITED KINGDOM
  rose.windmill905@mod.uk
  +44 3067933638

• VI.5)
  DATE OF DISPATCH OF THIS NOTICE:

  24.8.2010