Contract award: UK-Bristol: protective shelters
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UK-Bristol: protective shelters
2010/S 164-251638
CONTRACT AWARD NOTICE
Supplies
SECTION I: CONTRACTING AUTHORITY
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I.1)
NAME, ADDRESSES AND CONTACT POINT(S)Contact: Tel. E-mail: Fax Expedition Campaign Infrastructure (ECI), DE&S
Abbey Wood
Claire Pitman
BS34 8JHBristol
UNITED KINGDOM
+44 3067935309
deslegsg-eci-comrclmgr3@mod.uk
+44 1179131937 -
I.2)
TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIESThe contracting authority is purchasing on behalf of other contracting authorities No
SECTION II: OBJECT OF THE CONTRACT
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II.1)
DESCRIPTION -
II.1.1)
Title attributed to the contractTier 1 level 2 protective shelter.
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II.1.2)
Type of contract and location of works, place of delivery or of performanceSupplies
Purchase
Main place of delivery UNITED KINGDOM.
NUTS code UK
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II.1.4)
Short description of the contract or purchase(s)Protective shelters. Tier 1 level 2 protective shelter.
Restricted procedure.
The Operational Engineering Support section of Expeditionary Campaign Infrastructure Team has a requirement for an initial quantity of 60 expeditionary tier 1 level 2 protective shelters for short term use in remote locations in Afghanistan.
It is the Authority’s intention to establish a 5 year enabling contract with the successful bidder for the supply of further quantities.
Definitions.
Tier 1.
The solution must be robust and easily re-deployable. When built the shelter would be expected to be occupied for a maximum of 24 months without major refurbishment (not including actual battle damage). Tier 1 shelters are generally perceived to be expeditionary in nature i.e. tentage or earth retaining structures.
Level 2 protection.
Integral level 2 protection must include limited (single weapon strike) side, end and overhead protection to the perceived indirect fire threat to the occupants. The protection measures must also protect the inhabitants from other weapon effects in accordance with STANAG 2280.
Force protection – NATO.
All measures and means to minimise the vulnerability of personnel, facilities, equipment and operations to any threat and in all situations, to preserve the freedom of action and the operational effectiveness of the force.
Force protection – UK National.
The means by which operational effectiveness is maintained through countering the threats from adversary, natural and human hazards, including fratricide, in order to ensure security and freedom of action.
Force protection engineering.
The aggregate of those activities whose primary intended effect is the minimisation of the risks to a force’s assets posed by the operational threats, and the occupational and environmental hazards it faces.
When in use the shelter must be capable of but is not limited to the following:
Accommodation.
The internal floor space of the T1L2 shelter must be 36 m2 +/- 10 %. This is based on the guidance given in JSP 315 Scale 28 for medical & dental facilities. The internal height must be a minimum of 2.0 m for at least 50 % of the internal floor space with no portion of the ceiling being lower than 1.70 m. The shelter must be capable of being used as:
a. Living accommodation, providing living accommodation for 8 personnel and equipment with a 1 m gap between bed spaces;
b. An operations room;
c. A dining/welfare facility;
d. A medical facility.
The T1L2 system must have an entrance at both ends that must allow access to personnel wearing helmet, combat body armour and personal load carrying equipment and carrying a stretcher bound casualty whilst providing a level of protection equal to that of the main shelter while totally eliminating ‘line of sight’ for fragments entering the shelter from a ground burst detonation.
The shelter must be capable of supporting ‘in service’ lighting equipment with no ‘on site’ modification required and no reduction in the protection levels.
The shelter must include an optional capability to enable the structure to be fitted with suitable wall and floor finishes to enable thorough cleaning and removal of body fluids when used in the medical role.
The shelter must maximise the internal floor space and should, where possible, have a clear span roof.
Protection.
The completed shelter and its entrance must be capable of providing the occupants with protection against the most common insurgent direct fire (DF) weapons & indirect fire (IDF) (blast & fragmentation effects).
The shelter must be capable of withstanding a single weapon strike, to either the roof or walls, without any reduction in the overall structural integrity and protection levels i.e. the structure must remain safe for personnel to enter, evacuate or continue to use.
Environment.
The shelter must be adaptable with in service climatic control equipment with no ‘on site’ modification required.
The shelter must be capable of protecting personnel from the climatic conditions associated with Afghanistan.
The shelter, both when built and in its packaged form, must be capable of meeting the conditions explained in Def Stan 00-35 Part 4 for category A2 climates.
Transportation & construction.
The delivered shelter must be packaged in kit form and should be capable of being transported via military helicopter as an Under Slung Load (USL). The maximum USL weight is 3 000 kg per pallet per lift.
The delivered shelter in its packaged form must be capable of being delivered by a DROPS vehicle.
The shelter must be capable of being built without the need for specialist tools and/or equipment.
The shelter must not rely on COSHH materials during its construction, use and subsequent dismantlement.
The shelter must be easily erectable by military tradesmen with lightweight (Bobcat) mechanical handling equipment.
The shelter must be capable of being built without the need for major excavations or ground preparation.
The construction sequence must minimise the exposure of the workforce to enemy fire.
Detailed erection instructions must be supplied with each shelter kit.
The solution must comply with all relevant health & safety regulations.
The shelter must be capable of being dismantled, packaged, transported and rebuilt as dictated by the operational necessity.
Testing.
Prior to final contract award the Authority intends to test up to 4 individual solutions. Bidders will need to provide a sample unit which will be supplied at no cost to the Authority. Note that these will be destructive tests to determine the effectiveness of the structures. Final award will be based upon compliance with Requirements, Value for money and delivery timescale. The successful tenderer will be required to provide a comprehensive training package in support of their product.
Programme.
Invitation to tender documents will be issued to those companies selected following the T1L2 stakeholder assessment of company responses to the expressions of interest requirements detailed below. Following issue of ITT documents Tenderers will be invited to a meeting with the Authority to ensure that the T1L2 requirements and issues are fully understood. On completion of the ITT assessments those companies selected to proceed to the next stage will be invited to supply their products to the Authority for testing.
Following the eventual contract award an initial quantity of 60 T1L2 protective shelters will be required for delivery, in the UK.
Delivery is to be complete by November 2010.
Due to the urgency of the requirement there will be no scope for design and development of these products and as such it is imperative that the proposed solutions are currently at a technology readiness level (TRL) of at least 5.
Response requirements.
Companies expressing an interest in this requirement shall initially notify the Contracting Authority (section I.1) requesting a “supplier statement relating to good standingâ€. Please note that a PQQ will not be issued due to the urgency of this project. As such the following details must be included, in English, with all expressions of interest:
1. Details of projects successfully delivered in the Force Protection Engineering, or similar, domain with contact details of the customer if the customer was the UK Ministry of Defence;
2. Companies are to detail how they propose to meet the challenging delivery schedule including the expected factory loading (expressed as a percentage of maximum capacity) for period September 2010 to November 2010;
3. Provide a copy of ISO 9001/2000 certificate with accompanying scope along with copies of ISO accreditation for the major sub-contractors that will undertake the majority of the equipment manufacture if it differs;
4. Outline details of the proposed solution must include:
a. A dimensioned plan, elevation & section view of the solution and details of materials used. Where 3 dimensional CAD drawings are submitted these must be annotated accordingly;
b. Whether the product is bespoke or commercially available;
c. The response must detail the level of protection (designed/intended) offered by the shelter and its entrances against the range of direct & indirect fire weapons associated with Afghanistan.
5. A statement of production readiness of the equipment;
6. A statement indicating the proportion of work you would undertake yourselves and how much you intend to outsource;
7. Provide the names of your principal subcontractors and details of their experience in manufacturing this or similar equipment;
8. If you are a division or subsidiary, what is the Company’s relationship with the Parent Company (ownership, directorship, authority etc)?
9. Provide full contact details of the designated point of contact within the company division for Freedom of Information 2000 (FOI);
10. Completed “Supplier statement relating to good standingâ€.
Failure to provide the information detailed above may result in immediate de-selection. Companies will be invited to tender based on their response to the information requested above. It is therefore vital that you include accurate and full details in your EOI.
Companies whose submission is down selected for the next stage will be requested to submit audited accounts for the last 3 financial years prior to the issue of an invitation to tender.
Any expression of interest submitted against the earlier request for expressions of interest dated 21/10/09 must be resubmitted complete with the details requested above.
Due to the operational urgency of this requirement late submissions will not be considered.
Electronic copies of the expressions of interest, compatible with MS Office 2003 and not exceeding 7 Mb per file, are to be returned by 12:00 hrs 18.1.2010 to:
Claire Pitman.
Commercial Manager.
ECI Team #1141, Yew 1a.
MoD Abbey Wood.
Bristol.
BS34 8JH.
UNITED KINGDOM.
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II.1.5)
Common procurement vocabulary (CPV)45216129
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II.1.6)
Contract covered by the Government Procurement Agreement (GPA)No
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II.2)
TOTAL FINAL VALUE OF CONTRACT(S) -
II.2.1)
Total final value of contract(s)Value 2 000 000 GBP
Excluding VAT
II.1.3)
The notice involves
SECTION IV: PROCEDURE
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IV.1)
TYPE OF PROCEDURE -
IV.1.1)
Type of procedureRestricted
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IV.2)
AWARD CRITERIA -
IV.2.1)
Award criteriaThe most economically advantageous tender in terms of
Compliance with technical specification. Weighting 70
Compliance with technical support eg. ILS. Weighting 15
Commercial compliance. Weighting 15
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IV.2.2)
An electronic auction has been usedNo
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IV.3)
ADMINISTRATIVE INFORMATION -
IV.3.1)
File reference number attributed by the contracting authorityECI/0143
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IV.3.2)
Previous publication(s) concerning the same contractNo
SECTION V: AWARD OF CONTRACT
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V.1)
Date of contract award decision:19.8.2010
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V.2)
NUMBER OF OFFERS RECEIVED:6
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V.3)
NAME AND ADDRESS OF ECONOMIC OPERATOR IN FAVOUR OF WHOM A CONTRACT AWARD DECISION HAS BEEN TAKENTel. Fax Hesco Bastion Ltd
Cross Green Industrial Estate, Knowsthorpe Way
LS9 0SWLeeds
UNITED KINGDOM
+44 1132486633
+44 1132483501 -
V.4)
INFORMATION ON VALUE OF CONTRACTInitial estimated total value of the contract
Value 2 000 000 GBP
Excluding VAT
Total final value of the contract
Value 1 998 179 GBP
Excluding VAT
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V.5)
THE CONTRACT IS LIKELY TO BE SUB-CONTRACTEDNo
CONTRACT NO: 143
SECTION VI: COMPLEMENTARY INFORMATION
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VI.1)
CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY COMMUNITY FUNDSNo
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VI.2)
ADDITIONAL INFORMATIONSuppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.
Advertising regime OJEU:- These contract opportunities are published in the Official Journal of the European Union (OJEU) and the MoD Defence Contracts Bulletin. The award of any subsequent contract arising from such requirements is subject to the Public Contract Regulations 2006. Where advertising is necessary in the OJEU and the DCB, the content of the 2 adverts must be exactly the same. Tracker reference: TKR-2010820-DCB-1840917 GO reference: GO-2010820-DCB-1840918.
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VI.3)
PROCEDURES FOR APPEAL -
VI.3.1)
Body responsible for appeal proceduresExpedition Campaign Infrastructure (ECI), DE&S
Body responsible for mediation procedures
Expedition Campaign Infrastructure (ECI), DE&S
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VI.3.3)
Service from which information about the lodging of appeals may be obtainedExpedition Campaign Infrastructure (ECI), DE&S
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VI.4)
DATE OF DISPATCH OF THIS NOTICE:20.8.2010
VI.3.2)
Lodging of appeals
