Tender: UK-Ipswich: daycare services for handicapped children and young people

UK-Ipswich: daycare services for handicapped children and young people

2010/S 163-251232

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

• I.1)
  NAME, ADDRESSES AND CONTACT POINT(S)

  Attn: Tel. E-mail: Fax Suffolk County Council
  Commercial Division, Endeavour House, 8 Russell Road
  Dawn Richardson
  IP1 2BXIpswich
  UNITED KINGDOM
  +44 1473260728
  dawn.richardson@suffolk.gov.uk
  +44 1473216915

  Internet address(es)

  General address of the contracting authority www.suffolkcc.gov.uk

  Further information can be obtained at: As in above-mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)

  Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)

• I.2)
  TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

  Regional or local authority

  General public services

  The contracting authority is purchasing on behalf of other contracting authorities No

SECTION II: OBJECT OF THE CONTRACT

• II.1)
  DESCRIPTION
• II.1.1)
  Title attributed to the contract by the contracting authority

  Community support services for children and young people with additional needs.

• II.1.2)
  Type of contract and location of works, place of delivery or of performance

  Services

  Service category: No 25

  Main place of performance Within the county of Suffolk and the local communities near the borders of the county (to access local activities).

  NUTS code UKH14

• II.1.3)
  The notice involves

  A public contract

II.1.4)
Information on framework agreement

• II.1.5)
  Short description of the contract or purchase(s)

  1. Purpose of the service:

  a) the purpose of the service is to enable disabled children and young people to be supported and cared for in their own homes or within a community setting, on a regular basis and in times of crisis. Providing task focused, person centred, high quality and imaginative services that will include provision of one to one support for disabled children and young people and support to their families;

  b) to ensure there are just and fair processes for disabled children and young people, the service impacts on systems that discriminate, and ensures that young people play an active part in decisions that affect their own lives and develop self determination.

  2. Scope of the service:

  The service will be for:

  a) disabled children and young people between the ages of 0-18 years (defined as those receiving assistance and support from Suffolk County Council’s Children and Young Peoples services) within the county of Suffolk;

  b) the Services will be provided for individuals who are assessed by the Council as requiring those Services and who are referred to the provider;

  c) services provided under this Agreement will be in accordance with the Children and Young Peoples Practice Standards. The requirements for the individual service will be in accordance with an Individual Care Plan (ICP) and/or Working Together Agreement (which identifies specific goals and outcomes) which shall be completed for each child;

  d) the service may provide personal care either in the home or out of the home when accessing social, leisure and community activities, therefore all providers must be registered as a domiciliary care provider and meet the current Care Quality Commission (CQC regulations).

  3. Service objectives:

  a) to provide either inside and outside of the home a service that provides:

  — individual personal development including independence skills and maintenance of existing skills,

  — new experiences,

  — access to social, leisure and sporting activities,

  — development of self confidence, opportunity of choice, diversity of experience and to have fun,

  — personal care,

  — care for a child when a family is in crisis,

  — support to a family in managing an individual support plan e.g. behaviour management strategies.

• II.1.6)
  Common procurement vocabulary (CPV)

  85312120, 85311300, 85300000

• II.1.7)
  Contract covered by the Government Procurement Agreement (GPA)

  Yes

• II.1.8)
  Division into lots

  Yes

  tenders should be submitted for one or more lots

• II.1.9)
  Variants will be accepted

  No

• II.2)
  QUANTITY OR SCOPE OF THE CONTRACT
• II.2.1)
  Total quantity or scope

  Potential maximum value during the maximum period of contract (3 years plus 24 month extension period) is 1 825 000 GBP for all lots countywide.

  Historic useage figures included in tender documentation.

  3 year contract with the option to extend for up to a further 24 months.

  Excluding VAT

  Range between 250 000,00 and 365 000,00 GBP

• II.2.2)
  Options

  No

• II.3)
  DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

  Duration in months: 60 (from the award of the contract)

INFORMATION ABOUT LOTS

LOT NO: 1

TITLE South

• 1)SHORT DESCRIPTION

  There will be more than one provider contracted to provide a Community Support Service in each of the three geographical areas as follows:

  South - up to a maximum of 3 providers.

  West - up to a maximum of 3 providers.

  North – up to a maximum of 2 providers.

  There is no guarantee of volume of hours to any contracted provider.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  85312120, 85311300, 85300000

3)QUANTITY OR SCOPE

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

5)ADDITIONAL INFORMATION ABOUT LOTS

LOT NO: 2

TITLE West

• 1)SHORT DESCRIPTION

  There will be more than one provider contracted to provide a Community Support Service in each of the three geographical areas as follows:

  South - up to a maximum of 3 providers.

  West - up to a maximum of 3 providers.

  North – up to a maximum of 2 providers.

  There is no guarantee of volume of hours to any contracted provider.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  85312120, 85311300, 85300000

3)QUANTITY OR SCOPE

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

5)ADDITIONAL INFORMATION ABOUT LOTS

LOT NO: 3

TITLE North

• 1)SHORT DESCRIPTION

  There will be more than one provider contracted to provide a Community Support Service in each of the three geographical areas as follows:

  South - up to a maximum of 3 providers.

  West - up to a maximum of 3 providers.

  North – up to a maximum of 2 providers.

  There is no guarantee of volume of hours to any contracted provider.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  85312120, 85311300, 85300000

3)QUANTITY OR SCOPE

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

5)ADDITIONAL INFORMATION ABOUT LOTS

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)
  CONDITIONS RELATING TO THE CONTRACT
• III.1.1)
  Deposits and guarantees required

  None.

• III.1.2)
  Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

  Payment within 28 days of receipt of invoice.

• III.1.3)
  Legal form to be taken by the group of economic operators to whom the contract is to be awarded

  Joint and several liability.

• III.1.4)
  Other particular conditions to which the performance of the contract is subject

  No

• III.2)
  CONDITIONS FOR PARTICIPATION
• III.2.1)
  Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

  Information and formalities necessary for evaluating if requirements are met: Confirmation that none of the exclusion criteria in Articles 45.1 and 45.2 of Directive 2004/18/EC apply.

• III.2.2)
  Economic and financial capacity

  Minimum level(s) of standards possibly required The Council will undertake a general assessment of the level of associated risk based upon the information requested in the PQQ (Pre Qualification Questionnaire). As part of this assessment, the Council may use an independent credit check of your organisation.

• III.2.3)
  Technical capacity

  Information and formalities necessary for evaluating if requirements are met:

  a) Evidence of your recent experience (within the last 5 years) of working with children and young people with autism, challenging behaviours, moderate-severe learning disabilities and/or physical disabilities.

  b) Evidence of your recent experience of delivering personal care services 1) evidence of current CQC registration 2) evidence of knowledge of CQC registration process 3)evidence of ability to meet registration requirements

  c) evidence of your expereince of working with children and young people to develop their independance and social skills.

  — to evidence the above criteria please provide a summary of 3 case studies where the services you provide are able to evidence positive outcomes regarding a) developing independance and social skills b) working with behaviours that challenge.

  Minimum level(s) of standards possibly required

  Minimum standards.

  Experience of working with children and young people with additional needs (physical and learning disabilities) with a range of complexities regarding their health and social need? yes/no provider response.

  Experience of providing personal care? yes/no provider response.

  Experience of working with behaviours that challenge? yes/no provider response.

  Experience of working with children and young people to develop their independence and social skills? yes/no provider response.

• III.2.4)
  Reserved contracts

  No

• III.3)
  CONDITIONS SPECIFIC TO SERVICES CONTRACTS
• III.3.1)
  Execution of the service is reserved to a particular profession

  No

• III.3.2)
  Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

  No

SECTION IV: PROCEDURE

• IV.1)
  TYPE OF PROCEDURE
• IV.1.1)
  Type of procedure

  Restricted

• IV.1.2)
  Limitations on the number of operators who will be invited to tender or to participate

  Envisaged minimum number 3 maximum number 8

  Objective criteria for choosing the limited number of candidates: Detailed within the Pre Qualification Questionaire.

IV.1.3)
Reduction of the number of operators during the negotiation or dialogue

• IV.2)
  AWARD CRITERIA
• IV.2.1)
  Award criteria

  The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

• IV.2.2)
  An electronic auction will be used

  No

• IV.3)
  ADMINISTRATIVE INFORMATION
• IV.3.1)
  File reference number attributed by the contracting authority

  CD0554

• IV.3.2)
  Previous publication(s) concerning the same contract

  No

• IV.3.3)
  Conditions for obtaining specifications and additional documents

  Payable documents No

• IV.3.4)
  Time-limit for receipt of tenders or requests to participate

  27.9.2010 - 15:00

• IV.3.5)
  Date of dispatch of invitations to tender or to participate to selected candidates

  5.10.2010

• IV.3.6)
  Language(s) in which tenders or requests to participate may be drawn up

  English.

IV.3.7)
Minimum time frame during which the tenderer must maintain the tender

IV.3.8)
Conditions for opening tenders

SECTION VI: COMPLEMENTARY INFORMATION

• VI.1)
  THIS IS A RECURRENT PROCUREMENT

  Yes

  estimated timing for further notices to be published: 01/08/2017

• VI.2)
  CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

  No

• VI.3)
  ADDITIONAL INFORMATION

  Please note this is a voluntary OJEU notice for a Part B Service Contract.

  Providers wishing to express an interest to tender for this service must complete and return a pre qualification questionnaire and supporting information as requested (which includes responses to selection criteria) within the timescales identified within this advert as detailed at IV.3.4 (27.9.2010).

• VI.4)
  PROCEDURES FOR APPEAL

VI.4.1)
Body responsible for appeal procedures

• VI.4.2)
  Lodging of appeals

  Precise information on deadline(s) for lodging appeals: Section 9 Appeal Procedures Notice.

  Suffolk County Council incorporates a minimum 10 calendar day standstill period at the point of information on the award of contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be requested from the address in section I.1 of this notice.

  If an appeal regarding the award of contract has not been successfully resolved: The Public Contracts Regulations 2006 (SI 2006 No5) and The Public Contracts (Amendment) Regulations 2009 (SI 2009 / 2992); provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules, to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)
Service from which information about the lodging of appeals may be obtained

• VI.5)
  DATE OF DISPATCH OF THIS NOTICE:

  19.8.2010