Tender: UK-Matlock: health and social work services

UK-Matlock: health and social work services

2010/S 163-251216

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

• I.1)
  NAME, ADDRESSES AND CONTACT POINT(S)

  Contact: Attn: Tel. E-mail: Fax Derbyshire County Council
  Adult Care Department, County Hall
  Keith Moakes
  For the attention of Keith Moakes
  DE4 3AGMatlock
  UNITED KINGDOM
  +44 1629532243
  keith.moakes@derbyshire.gov.uk
  +44 1629772213

  Internet address(es)

  General address of the contracting authority www.derbyshire.gov.uk

  Address of the buyer profile www.sourcederbyshire.co.uk

  Further information can be obtained at: As in above-mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)

  Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)

• I.2)
  TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

  Regional or local authority

  General public services

  The contracting authority is purchasing on behalf of other contracting authorities No

SECTION II: OBJECT OF THE CONTRACT

• II.1)
  DESCRIPTION
• II.1.1)
  Title attributed to the contract by the contracting authority

  SSD1008 provision of the Derbyshire Handy Van Network.

• II.1.2)
  Type of contract and location of works, place of delivery or of performance

  Services

  Service category: No 25

  Main place of performance Within the geographical borders of Derbyshire.

  NUTS code UKF1

• II.1.3)
  The notice involves

  A public contract

II.1.4)
Information on framework agreement

• II.1.5)
  Short description of the contract or purchase(s)

  To provide support to older and vulnerable adults living in their own homes throughout Derbyshire. The provider will be expected to offer a range of practical services to people in their own homes, including falls/accident prevention checks with remedial action, home fire safety checks with remedial action, home security checks with remedial action, domestic energy efficiency measures, and signposting people to other appropriate services. There will be a requirement to undertake minor repairs and similar services, as well as supply, install and check minor safety equipment such as, window locks and door chains and install and check smoke detectors. The tender will be split into the following 8 lots:

  Lot 1 Amber Valley.

  Lot 2 Bolsover.

  Lot 3 Chesterfield.

  Lot 4 Derbyshire Dales.

  Lot 5 Erewash.

  Lot 6 High Peak.

  Lot 7 North East Derbyshire.

  Lot 8 South Derbyshire.

  Potential providers are invited to tender for one or a multiple of lots.

• II.1.6)
  Common procurement vocabulary (CPV)

  85000000

• II.1.7)
  Contract covered by the Government Procurement Agreement (GPA)

  Yes

• II.1.8)
  Division into lots

  Yes

  tenders should be submitted for one or more lots

• II.1.9)
  Variants will be accepted

  No

• II.2)
  QUANTITY OR SCOPE OF THE CONTRACT
• II.2.1)
  Total quantity or scope

  Total quantity or scope:

  The contract will require eight full time equivalent Handy Van Operatives, with administrative support, to undertake 5 600 visits per annum. The tasks associated with these visits are outlined in the tender documentation.

  The tender will be split into 8 lots representing the following defined District/Borough Council areas:

  Amber Valley.

  Bolsover.

  Chesterfield.

  Derbyshire Dales.

  Erewash.

  High Peak.

  North East Derbyshire.

  South Derbyshire.

  The total estimated value of the contract over a 4 year period is 1 440 000 GBP.

  Excluding VAT 1 440 000 GBP

• II.2.2)
  Options

  No

• II.3)
  DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

  Duration in months: 24 (from the award of the contract)

INFORMATION ABOUT LOTS

LOT NO: 1

TITLE Provision of the Derbyshire Handy Van Network in the area covered by Amber Valley Borough Council

• 1)SHORT DESCRIPTION

  To provide support to older and vulnerable adults living in their own homes throughout Derbyshire. The provider will be expected to offer a range of practical services to people in their own homes, including falls/accident prevention checks with remedial action, home fire safety checks with remedial action, home security checks with remedial action, domestic energy efficiency measurers, and signposting people to other appropriate services. There will be a requirement to undertake minor repairs and similar services, as well as supply, install and check minor safety equipment such as window locks and door chains, and install and check smoke detectors.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  85000000

• 3)QUANTITY OR SCOPE

  The contract will require 1 full time equivalent Handy Van Operatives, with administrative support, to undertake 700 visits per annum in each of the designated district/borough council area. The tasks associated with these visits are outlined in the tender documentation.

  The total estimated value of the contract over a 4 year period is 180 000 GBP.

  Excluding VAT 180 000 GBP

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

• 5)ADDITIONAL INFORMATION ABOUT LOTS

  8 lots are available and potential bidders are invited to tender for one or a multiple of lots.

LOT NO: 2

TITLE Provision of the Derbyshire Handy Van Network in the area covered by Bolsover District Council

• 1)SHORT DESCRIPTION

  To provide support to older and vulnerable adults living in their own homes throughout Derbyshire. The provider will be expected to offer a range of practical services to people in their own homes, including falls/accident prevention checks with remedial action, home fire safety checks with remedial action, home security checks with remedial action, domestic energy efficiency measurers, and signposting people to other appropriate services. There will be a requirement to undertake minor repairs and similar services, as well as supply, install and check minor safety equipment such as window locks and door chains and install and check smoke detectors.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  85000000

• 3)QUANTITY OR SCOPE

  The contract will require 1 full time equivalent Handy Van Operatives, with administrative support, to undertake 700 visits per annum in each of the designated district/borough council area. The tasks associated with these visits are outlined in the tender documentation.

  The total estimated value of the contract over a 4 year period is 180 000 GBP.

  Excluding VAT 180 000 GBP

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

• 5)ADDITIONAL INFORMATION ABOUT LOTS

  8 lots are available and potential bidders are invited to tender for one or a multiple of lots.

LOT NO: 3

TITLE Provision of the Derbyshire Handy Van Network in the area covered by Chesterfield Borough Council

• 1)SHORT DESCRIPTION

  To provide support to older and vulnerable adults living in their own homes throughout Derbyshire. The provider will be expected to offer a range of practical services to people in their own homes, including falls/accident prevention checks with remedial action, home fire safety checks with remedial action, home security checks with remedial action, domestic energy efficiency measurers, and signposting people to other appropriate services. There will be a requirement to undertake minor repairs and similar services, as well as supply, install and check minor safety equipment such as window locks and door chains, and install and check smoke detectors.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  85000000

• 3)QUANTITY OR SCOPE

  The contract will require 1 full time equivalent Handy Van Operatives, with administrative support, to undertake 700 visits per annum in each of the designated district/borough council area. The tasks associated with these visits are outlined in the tender documentation.

  The total estimated value of the contract over a 4 year period is 180 000 GBP.

  Excluding VAT 180 000 GBP

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

• 5)ADDITIONAL INFORMATION ABOUT LOTS

  8 lots are available and potential providers are invited to tender for one or a multiple of lots.

LOT NO: 4

TITLE Provision of the Derbyshire Handy Van Network in the area covered by Derbyshire Dales District Council

• 1)SHORT DESCRIPTION

  To provide support to older and vulnerable adults living in their own homes throughout Derbyshire. The provider will be expected to offer a range of practical services to people in their own homes, including falls/accident prevention checks with remedial action, home fire safety checks with remedial action, home security checks with remedial action, domestic energy efficiency measurers, and signposting people to other appropriate services. There will be a requirement to undertake minor repairs and similar services, as well as supply, install and check minor safety equipment such as window locks and door chains, and install and check smoke detectors.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  85000000

• 3)QUANTITY OR SCOPE

  The contract will require 1 full time equivalent Handy Van Operatives, with administrative support, to undertake 700 visits per annum in each of the designated district/borough council area. The tasks associated with these visits are outlined in the tender documentation.

  The total estimated value of the contract over a 4 year period is 180 000 GBP.

  Excluding VAT 180 000 GBP

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

• 5)ADDITIONAL INFORMATION ABOUT LOTS

  8 lots are available and potential providers are invited to tender for one or a multiple of lots.

LOT NO: 5

TITLE Provision of the Derbyshire Handy Van Network in the area covered by Erewash Borough Council

• 1)SHORT DESCRIPTION

  To provide support to older and vulnerable adults living in their own homes throughout Derbyshire. The provider will be expected to offer a range of practical services to people in their own homes, including falls/accident prevention checks with remedial action, home fire safety checks with remedial action, home security checks with remedial action, domestic energy efficiency measurers, and signposting people to other appropriate services. There will be a requirement to undertake minor repairs and similar services, as well as supply, install and check minor safety equipment such as window locks and door chains, and install and check smoke detectors.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  85000000

• 3)QUANTITY OR SCOPE

  The contract will require 1 full time equivalent Handy Van Operatives, with administrative support, to undertake 700 visits per annum in each of the designated district/borough council area. The tasks associated with these visits are outlined in the tender documentation.

  The total estimated value of the contract over a 4 year period is 180 000 GBP.

  Excluding VAT 180 000 GBP

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

• 5)ADDITIONAL INFORMATION ABOUT LOTS

  8 lots are available and potential providers are invited to tender for one or a multiple of lots.

LOT NO: 6

TITLE Provision of the Derbyshire Handy Van Network in the area covered by High Peak Borough Council

• 1)SHORT DESCRIPTION

  To provide support to older and vulnerable adults living in their own homes throughout Derbyshire. The provider will be expected to offer a range of practical services to people in their own homes, including falls/accident prevention checks with remedial action, home fire safety checks with remedial action, home security checks with remedial action, domestic energy efficiency measurers, and signposting people to other appropriate services. There will be a requirement to undertake minor repairs and similar services, as well as supply, install and check minor safety equipment such as window locks and door chains, and install and check smoke detectors.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  85000000

• 3)QUANTITY OR SCOPE

  The contract will require 1 full time equivalent Handy Van Operatives, with administrative support, to undertake 700 visits per annum in each of the designated district/borough council area. The tasks associated with these visits are outlined in the tender documentation.

  The total estimated value of the contract over a 4 year period is 180 000 GBP.

  Excluding VAT 180 000 GBP

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

• 5)ADDITIONAL INFORMATION ABOUT LOTS

  8 lots are available and potential providers are invited to tender for one or a multiple of lots.

LOT NO: 7

TITLE Provision of the Derbyshire Handy Van Network in the area covered by North East Derbyshire District Council

• 1)SHORT DESCRIPTION

  To provide support to older and vulnerable adults living in their own homes throughout Derbyshire. The provider will be expected to offer a range of practical services to people in their own homes, including falls/accident prevention checks with remedial action, home fire safety checks with remedial action, home security checks with remedial action, domestic energy efficiency measurers, and signposting people to other appropriate services. There will be a requirement to undertake minor repairs and similar services, as well as supply, install and check minor safety equipment such as window locks and door chains, and install and check smoke detectors.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  85000000

• 3)QUANTITY OR SCOPE

  The contract will require 1 full time equivalent Handy Van Operatives, with administrative support, to undertake 700 visits per annum in each of the designated district/borough council area. The tasks associated with these visits are outlined in the tender documentation.

  The total estimated value of the contract over a 4 year period is 180 000 GBP.

  Excluding VAT 180 000 GBP

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

• 5)ADDITIONAL INFORMATION ABOUT LOTS

  8 lots are available and potential providers are invited to tender for one or a multiple of lots.

LOT NO: 8

TITLE Provision of the Derbyshire Handy Van Network in the area covered by South Derbyshire District Council

• 1)SHORT DESCRIPTION

  To provide support to older and vulnerable adults living in their own homes throughout Derbyshire. The provider will be expected to offer a range of practical services to people in their own homes, including falls/accident prevention checks with remedial action, home fire safety checks with remedial action, home security checks with remedial action, domestic energy efficiency measurers, and signposting people to other appropriate services. There will be a requirement to undertake minor repairs and similar services, as well as supply, install and check minor safety equipment such as window locks and door chains and install and check smoke detectors.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  85000000

• 3)QUANTITY OR SCOPE

  The contract will require 1 full time equivalent Handy Van Operatives, with administrative support, to undertake 700 visits per annum in each of the designated district/borough council area. The tasks associated with these visits are outlined in the tender documentation.

  The total estimated value of the contract over a 4 year period is 180 000 GBP.

  Excluding VAT 180 000 GBP

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

• 5)ADDITIONAL INFORMATION ABOUT LOTS

  8 lots are available and potential providers are invited to tender for one or a multiple of lots.

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)
  CONDITIONS RELATING TO THE CONTRACT

III.1.1)
Deposits and guarantees required

• III.1.2)
  Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

  As detailed in tender documentation.

• III.1.3)
  Legal form to be taken by the group of economic operators to whom the contract is to be awarded

  Joint and several liability will be required.

• III.1.4)
  Other particular conditions to which the performance of the contract is subject

  No

• III.2)
  CONDITIONS FOR PARTICIPATION
• III.2.1)
  Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

  Information and formalities necessary for evaluating if requirements are met: As detailed in tender documentation.

• III.2.2)
  Economic and financial capacity

  Information and formalities necessary for evaluating if requirements are met: As detailed in tender documentation.

  Minimum level(s) of standards possibly required As detailed in tender documentation.

• III.2.3)
  Technical capacity

  Information and formalities necessary for evaluating if requirements are met:

  As detailed in tender documentation.

  Minimum level(s) of standards possibly required

  As detailed in tender documentation.

• III.2.4)
  Reserved contracts

  No

• III.3)
  CONDITIONS SPECIFIC TO SERVICES CONTRACTS
• III.3.1)
  Execution of the service is reserved to a particular profession

  No

• III.3.2)
  Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

  No

SECTION IV: PROCEDURE

• IV.1)
  TYPE OF PROCEDURE
• IV.1.1)
  Type of procedure

  Open

IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate

• IV.1.3)
  Reduction of the number of operators during the negotiation or dialogue

  Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated No

• IV.2)
  AWARD CRITERIA
• IV.2.1)
  Award criteria

  The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

• IV.2.2)
  An electronic auction will be used

  No

• IV.3)
  ADMINISTRATIVE INFORMATION
• IV.3.1)
  File reference number attributed by the contracting authority

  SSD1008

• IV.3.2)
  Previous publication(s) concerning the same contract

  No

• IV.3.3)
  Conditions for obtaining specifications and additional documents

  Time limit for receipt of requests for documents or for accessing documents 28.9.2010 - 17:00

  Payable documents No

• IV.3.4)
  Time-limit for receipt of tenders or requests to participate

  12.10.2010 - 11:00

IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates

• IV.3.6)
  Language(s) in which tenders or requests to participate may be drawn up

  English.

• IV.3.7)
  Minimum time frame during which the tenderer must maintain the tender

  Duration in days 180 (from the date stated for receipt of tender)

• IV.3.8)
  Conditions for opening tenders

  Date: 12.10.2010 - 11:15

  Place

  Matlock.

  Persons authorised to be present at the opening of tenders Yes

  Offciers of the Council appointed for the process.

SECTION VI: COMPLEMENTARY INFORMATION

• VI.1)
  THIS IS A RECURRENT PROCUREMENT

  No

• VI.2)
  CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

  No

VI.3)
ADDITIONAL INFORMATION

• VI.4)
  PROCEDURES FOR APPEAL
• VI.4.1)
  Body responsible for appeal procedures

  UNITED KINGDOM

  Body responsible for mediation procedures

  UNITED KINGDOM

• VI.4.2)
  Lodging of appeals

  Precise information on deadline(s) for lodging appeals: Derbyshire County Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum 3 working days before the expiry of the standstill period. Such additional information should be required from the County Procurement Officer.

  If an appeal regarding the award of the contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No. 5) provide for aggrieved parties who have been harmed or are at a risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.

• VI.4.3)
  Service from which information about the lodging of appeals may be obtained

  UNITED KINGDOM

• VI.5)
  DATE OF DISPATCH OF THIS NOTICE:

  23.8.2010