Tender: UK-Leeds: telephone and data transmission services

UK-Leeds: telephone and data transmission services

2010/S 162-249892

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

• I.1)
  NAME, ADDRESSES AND CONTACT POINT(S)

  Attn: Tel. E-mail: Fax Leeds Metropolitan University
  Civic Quarter
  Rob Moore
  LS1 3HELeeds
  UNITED KINGDOM
  +44 1138125475
  r.m.moore@leedsmet.ac.uk
  +44 1138123132

  Internet address(es)

  General address of the contracting authority www.leedsmet.ac.uk

  Further information can be obtained at: As in above-mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)

  Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)

• I.2)
  TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

  Other University

  Education

  The contracting authority is purchasing on behalf of other contracting authorities No

SECTION II: OBJECT OF THE CONTRACT

• II.1)
  DESCRIPTION
• II.1.1)
  Title attributed to the contract by the contracting authority

  197RM voice and data network maintenance and services

• II.1.2)
  Type of contract and location of works, place of delivery or of performance

  Services

  Service category: No 5

  Main place of performance Leeds Met University.

  NUTS code UKE42

• II.1.3)
  The notice involves

  A public contract

II.1.4)
Information on framework agreement

• II.1.5)
  Short description of the contract or purchase(s)

  The university wishes to tender for the following items:

  1. Support and maintenance of our existing Avaya network and Cisco wireless equipment;

  2. Price list for the supply of additional equipment for our existing Avaya and Cisco infrastructure;

  3. Support and maintenance of our existing Mitel phone system;

  4. Price list for the supply of additional equipment for our existing Mitel infrastructure.

  This contract will commence in mid to late September. Tenders are invited for either 1&2, 3&4 or all 4 items together.

  This will be a restricted procedure. Further details of the estate will be published in the ITT document.

• II.1.6)
  Common procurement vocabulary (CPV)

  64210000, 32500000

• II.1.7)
  Contract covered by the Government Procurement Agreement (GPA)

  No

• II.1.8)
  Division into lots

  Yes

  tenders should be submitted for one or more lots

• II.1.9)
  Variants will be accepted

  No

• II.2)
  QUANTITY OR SCOPE OF THE CONTRACT
• II.2.1)
  Total quantity or scope

  1. Support and maintenance of our existing Avaya network and Cisco wireless equipment;

  2. Price list for the supply of additional equipment for our existing Avaya and Cisco infrastructure;

  3. Support and maintenance of our existing Mitel phone system;

  4. Price list for the supply of additional equipment for our existing Mitel infrastructure.

  This contract will commence in mid to late September. It is envisaged that the contract will run for 2 years with an option to extend for a further 2.

• II.2.2)
  Options

  No

• II.3)
  DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

  Duration in months: 24 (from the award of the contract)

INFORMATION ABOUT LOTS

LOT NO: 1

TITLE Avaya/Cisco service

• 1)SHORT DESCRIPTION

  Service and maintenance, and price list for Ayaya (Nortel) and Cisco equipment.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  32420000

• 3)QUANTITY OR SCOPE

  2 year contract, with the option of +2

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

5)ADDITIONAL INFORMATION ABOUT LOTS

LOT NO: 2

TITLE Mitel network services

• 1)SHORT DESCRIPTION

  Service and price list for Mitel voice network.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  32429000

• 3)QUANTITY OR SCOPE

  2 years with the option of +2

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

5)ADDITIONAL INFORMATION ABOUT LOTS

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)
  CONDITIONS RELATING TO THE CONTRACT

III.1.1)
Deposits and guarantees required

III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded

• III.1.4)
  Other particular conditions to which the performance of the contract is subject

  No

• III.2)
  CONDITIONS FOR PARTICIPATION

III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)
Economic and financial capacity

• III.2.3)
  Technical capacity

  Information and formalities necessary for evaluating if requirements are met:

  Knowledge of Ayaya, Cisco and Mitel required, further details in ITT.

• III.2.4)
  Reserved contracts

  No

• III.3)
  CONDITIONS SPECIFIC TO SERVICES CONTRACTS
• III.3.1)
  Execution of the service is reserved to a particular profession

  No

• III.3.2)
  Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

  No

SECTION IV: PROCEDURE

• IV.1)
  TYPE OF PROCEDURE
• IV.1.1)
  Type of procedure

  Accelerated restricted

  Justification for the choice of accelerated procedure: This is a new contract, bringing together several diverse contracts and areas of new business. It qualifies for AR under the EU guidance for new business in the current economic climate.

• IV.1.2)
  Limitations on the number of operators who will be invited to tender or to participate

  Objective criteria for choosing the limited number of candidates: Response to PQQ, ability to support the contract based on experience and available infrastructure.

• IV.1.3)
  Reduction of the number of operators during the negotiation or dialogue

  Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated No

• IV.2)
  AWARD CRITERIA
• IV.2.1)
  Award criteria

  The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

• IV.2.2)
  An electronic auction will be used

  No

• IV.3)
  ADMINISTRATIVE INFORMATION
• IV.3.1)
  File reference number attributed by the contracting authority

  197RM

• IV.3.2)
  Previous publication(s) concerning the same contract

  No

• IV.3.3)
  Conditions for obtaining specifications and additional documents

  Time limit for receipt of requests for documents or for accessing documents 3.9.2010 - 16:00

  Payable documents No

• IV.3.4)
  Time-limit for receipt of tenders or requests to participate

  3.9.2010 - 16:00

IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates

• IV.3.6)
  Language(s) in which tenders or requests to participate may be drawn up

  English.

IV.3.7)
Minimum time frame during which the tenderer must maintain the tender

• IV.3.8)
  Conditions for opening tenders

  Date: 20.9.2010

  Persons authorised to be present at the opening of tenders Yes

  Robert Moore (procurement).

  Tony Crossland (technical).

SECTION VI: COMPLEMENTARY INFORMATION

• VI.1)
  THIS IS A RECURRENT PROCUREMENT

  No

• VI.2)
  CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

  No

VI.3)
ADDITIONAL INFORMATION

• VI.4)
  PROCEDURES FOR APPEAL
• VI.4.1)
  Body responsible for appeal procedures

  UNITED KINGDOM

  Body responsible for mediation procedures

  UNITED KINGDOM

VI.4.2)
Lodging of appeals

• VI.4.3)
  Service from which information about the lodging of appeals may be obtained

  UNITED KINGDOM

• VI.5)
  DATE OF DISPATCH OF THIS NOTICE:

  18.8.2010