Tender: UK-Bath: protective goggles

UK-Bath: protective goggles

2010/S 162-249696

CONTRACT NOTICE

Supplies

SECTION I: CONTRACTING AUTHORITY

• I.1)
  NAME, ADDRESSES AND CONTACT POINT(S)

  Attn: Tel. E-mail: Fax Defence Clothing (DC), DE&S
  Spur 9 Block B Ensleigh
  Gwyn Evans
  BA5 5ABBath
  UNITED KINGDOM
  +44 1225472480
  DESCommodities-Comrcl-Cluster4@mod.uk
  +44 1225467429

  Further information can be obtained at: As in above-mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)

  Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)

• I.2)
  TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

  Ministry or any other national or federal authority, including their regional or local sub-divisions

  Defence

  The contracting authority is purchasing on behalf of other contracting authorities No

SECTION II: OBJECT OF THE CONTRACT

• II.1)
  DESCRIPTION
• II.1.1)
  Title attributed to the contract by the contracting authority

  Combat protective eyewear.

• II.1.2)
  Type of contract and location of works, place of delivery or of performance

  Supplies

  Purchase

  Main place of delivery UNITED KINGDOM.

  NUTS code UK

• II.1.3)
  The notice involves

  The establishment of a framework agreement

• II.1.4)
  Information on framework agreement

  Framework agreement with a single operator

  Duration of the framework agreement: Duration in year(s): 4

  Estimated total value of purchases for the entire duration of the framework agreement

  estimated cost excluding VAT

  Range: between 7 000 000 and 8 300 000 GBP

• II.1.5)
  Short description of the contract or purchase(s)

  Protective goggles. 1. Protective eyewear compliant to, but not limited to, BS EN 165, 166, 168, 170, 172, 207, BS 2782 Pt 5 Method 521A, MIL-PRF-31013, MIL-V-43511C (or equivalents). An inability to meet the ballistic requirements of the specifications will render the item(s) ineligible for the tender process. The solutions are to have interchangeable lenses, clear, amber and dark, and are to be capable of incorporating corrective prescription lenses;

  2. The current solution provides 2 types of protective eyewear, one for each of the standards of ballistic tolerance, however a single item which meets the criteria may, subject to a user trial, be deemed suitable. Typical quantities, based on current usage, are 70 000 spectacles and 30 000 goggles per annum. Potential suppliers should note that there is no intention of creating 2 lots and that a single supplier must be capable of meeting all of the items’ requirements in accordance with the detailed specifications which will be released at the ITT stage;

  3. Due to the environments in which the items will be used desirable features will include a high resistance to scratching and an ability to provide component parts for user effected repair;

  4. A short duration (max 3 weeks) user trial will be used at ITT stage;

  5. The Authority is seeking expressions of interest from suitably experienced and qualified companies who wish to be included on a list of potential tenderers for the MOD’s protective eyewear enabling contract. The contract will be for 2 years with, in addition, 2 single year extension options;

  6. A PQQ will be issued to all potential suppliers who register an expression of interest;

  7. Downselection will be based on PQQs returned with a maximum of 6 companies being taken forward to the tender stage. PQQ Pt 1 will not be scored; PQQ Pt 2 will contain the criteria against which the companies will be scored;

  8. The announcement of the possible future purchase shall not be construed as a commitment by the MOD to place an order upon completion of the tendering process. Any expenditure, work or effort undertaken prior to contract award is solely for the commercial judgement of potential suppliers.

• II.1.6)
  Common procurement vocabulary (CPV)

  33735100

• II.1.7)
  Contract covered by the Government Procurement Agreement (GPA)

  No

• II.1.8)
  Division into lots

  No

• II.1.9)
  Variants will be accepted

  Yes

• II.2)
  QUANTITY OR SCOPE OF THE CONTRACT
• II.2.1)
  Total quantity or scope

  Requirement based on current solution equates to approximately 70 000 spectacles and 50 000 goggles per annum. A single item solution may reduce these estimates.

  Excluding VAT

  Range between 7 000 000 and 8 300 000 GBP

• II.2.2)
  Options

  Yes

  description of these options: The intended framework agreement will have an initial 2 year duration with 2 additional single year extensions dependent upon the progress of PECOC, which is the MOD's encompassing protective clothing system, that will novate this requirement.

  provisional timetable for recourse to these options: in months: 24 (from the award of the contract)

  Number of possible renewals 2

  in the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts: in months: 12 (from the award of the contract)

• II.3)
  DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

  Duration in months: 48 (from the award of the contract)

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)
  CONDITIONS RELATING TO THE CONTRACT
• III.1.1)
  Deposits and guarantees required

  Parent Company or Banker's Guarantee may be required.

• III.1.2)
  Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

  BACS (payment within 30 days of order receipt), P2P.

• III.1.3)
  Legal form to be taken by the group of economic operators to whom the contract is to be awarded

  Manufacturer, Supplier, Consortium.

• III.1.4)
  Other particular conditions to which the performance of the contract is subject

  No

• III.2)
  CONDITIONS FOR PARTICIPATION
• III.2.1)
  Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

  Information and formalities necessary for evaluating if requirements are met: Economic Operators who submit an expression of interest (EOI) will be required to complete a pre qualification questionnaire (PQQ) that will address sections III.2.1 - III.2.3.

III.2.2)
Economic and financial capacity

III.2.3)
Technical capacity

• III.2.4)
  Reserved contracts

  No

III.3)
CONDITIONS SPECIFIC TO SERVICES CONTRACTS

III.3.1)
Execution of the service is reserved to a particular profession

III.3.2)
Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

SECTION IV: PROCEDURE

• IV.1)
  TYPE OF PROCEDURE
• IV.1.1)
  Type of procedure

  Accelerated restricted

  Justification for the choice of accelerated procedure: Rapid execution of major public investment projects.

• IV.1.2)
  Limitations on the number of operators who will be invited to tender or to participate

  Envisaged minimum number 5 maximum number 6

  Objective criteria for choosing the limited number of candidates: 1. Financial viability of prospective contractor (Pass/Fail);

  2. Relevant ISO 9001:2008 accreditation (or equivalent) covering, as appropriate, Designer, Manufacturer and Supplier (Pass/Fail);

  3. Satisfactory completion of ‘Certificate of Good Standing’ (Pass/Fail);

  4. Ability to Trade electronically (Pass/Fail) [In accordance with www.d2btrade.com/help/index.cfm];

  5. Quality in high volume production [weighting 25 %];

  6. Sustainable Procurement (ISO 14001 or equivalent) [weighting 5 %] and Corporate Social Responsibility (SA 8000 or ILO certification/adherence) [weighting 10 %];

  7. Supply Chain Management to ensure supply and delivery. [weighting 25 %];

  8. Risk Management – demonstrating an ability to identify, manage, and reduce/eliminate risk throughout the supply chain [weighting 20 %];

  9. Experience of successful delivery of similar requirements [weighting 15 %].

  Non Pass/Fail items will be marked: excellent confidence – 100 %; good confidence – 70 %; concerns – 40 %; major concern 0 %.

  An overall pass mark of 70 % will be required for the non Pass/Fail items and should more than 6 companies achieve this mark only the top six will be taken forward to the ITT stage.

IV.1.3)
Reduction of the number of operators during the negotiation or dialogue

• IV.2)
  AWARD CRITERIA
• IV.2.1)
  Award criteria

  The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

• IV.2.2)
  An electronic auction will be used

  Yes

  Yes. A reverse auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on Reverse Auction usage will be given in the invitation to tender.

• IV.3)
  ADMINISTRATIVE INFORMATION
• IV.3.1)
  File reference number attributed by the contracting authority

  DC4/4055

• IV.3.2)
  Previous publication(s) concerning the same contract

  No

IV.3.3)
Conditions for obtaining specifications and additional documents

• IV.3.4)
  Time-limit for receipt of tenders or requests to participate

  30.8.2010 - 12:00

IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates

• IV.3.6)
  Language(s) in which tenders or requests to participate may be drawn up

  English.

IV.3.7)
Minimum time frame during which the tenderer must maintain the tender

IV.3.8)
Conditions for opening tenders

SECTION VI: COMPLEMENTARY INFORMATION

• VI.1)
  THIS IS A RECURRENT PROCUREMENT

  No

• VI.2)
  CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

  No

• VI.3)
  ADDITIONAL INFORMATION

  Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

  Advertising regime OJEU:- These contract opportunities are published in the Official Journal of the European Union (OJEU) and the MoD Defence Contracts Bulletin. The award of any subsequent contract arising from such requirements is subject to the Public Contract Regulations 2006. Where advertising is necessary in the OJEU and the DCB, the content of the two adverts must be exactly the same. Tracker reference: TKR-2010819-DCB-1835225 GO reference: GO-2010819-DCB-1835226.

• VI.4)
  PROCEDURES FOR APPEAL
• VI.4.1)
  Body responsible for appeal procedures

  E-mail: Tel. Fax Defence Clothing (DC), DE&S
  Spur 9 Beckford
  BA1 5ABEnsleigh
  UNITED KINGDOM
  DESCommodities-Comrcl-Cluster4@mod.uk
  +44 1225472480
  +44 1225467429

  Body responsible for mediation procedures

  Defence Clothing (DC), DE&S

• VI.4.2)
  Lodging of appeals

  Precise information on deadline(s) for lodging appeals: The Authority will incorporate a minimum 10 calendar day standstill period at the point when information on the award of contract is communicated to tenderers. This perios allows unsuccessful tenderers the opportunity to seek clarification and/or further debriefing from the contracting authority before the contract is entered into. Such debriefs should be requested of the officer named in this contract notice or in the letter/e-mail providing information about contract award.

• VI.4.3)
  Service from which information about the lodging of appeals may be obtained

  Defence Clothing (DC), DE&S

• VI.5)
  DATE OF DISPATCH OF THIS NOTICE:

  19.8.2010