Tender: UK-Loughborough: sportswear

UK-Loughborough: sportswear

2010/S 158-244399

CONTRACT NOTICE

Supplies

SECTION I: CONTRACTING AUTHORITY

• I.1)
  NAME, ADDRESSES AND CONTACT POINT(S)

  Contact: Tel. E-mail: Loughborough University
  Purchasing Office
  Tim Burton
  LE11 3TULoughborough
  UNITED KINGDOM
  +44 1509223610
  T.J.Burton@lboro.ac.uk

  Internet address(es)

  General address of the contracting authority http://www.in-tendhost.com/loughborouni/.

  Further information can be obtained at: As in above-mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)

  Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)

• I.2)
  TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

  Body governed by public law

  Education

  The contracting authority is purchasing on behalf of other contracting authorities No

SECTION II: OBJECT OF THE CONTRACT

• II.1)
  DESCRIPTION
• II.1.1)
  Title attributed to the contract by the contracting authority

  LU00313 - Sports kit for Loughborough University.

• II.1.2)
  Type of contract and location of works, place of delivery or of performance

  Supplies

  Purchase

  Main place of delivery Loughborough University.

  NUTS code UKF22

• II.1.3)
  The notice involves

  The establishment of a framework agreement

• II.1.4)
  Information on framework agreement

  Framework agreement with a single operator

  Duration of the framework agreement: Duration in year(s): 3

  Estimated total value of purchases for the entire duration of the framework agreement

  estimated cost excluding VAT 3 000 000 GBP

• II.1.5)
  Short description of the contract or purchase(s)

  Loughborough University is embarking on a single process to identify and harmonise the disparate processes and supply agreements and to recommend this to the University.

  Our aim is to appoint a single preferred supplier via a sole supplier framework agreement for the provision of sport kit and outerwear, sports staff uniform and associated clothing, for a maximum period of three years; subject to regular review.

  Additionally, via this process of competitive dialogue, we want to achieve a University brand consensus with the single supplier appointed from this procurement procedure.

  Nowhere in this Country is there a greater concentration of world class sports training facilities suitable for use at all levels of performance.

  The University employs a number of highly qualified coaches and supports Loughborough's sports teams and individual athletes performing in National and International level competitions, in the British Universities and Colleges Sport (BUCS) Championships as well as supporting some of the countrys top athletes. Loughborough has won the BUCS overall title every year for the past 30 years. There are a significant amount of elite athletes currently training on the campus many of whom have the potential to compete at the London Olympics in 2012.

  The University also operates in partnership with, and hosts on the campus, several Sports National Governing Bodies, the English Institute of Sport, and a number of other influential sports organisations.

  We were delighted to announce, in mid April that Loughborough University has also been chosen as headquarters for Team GBs 2012 Olympic preparation.

  The University has already announced previously that Japan will also be using Loughborough as their pre-Games training camps for their 2012 preparation.

  For full details of the project, please register for the full documentation (free) via the internet link in section 1 of this notice.

• II.1.6)
  Common procurement vocabulary (CPV)

  18412000

• II.1.7)
  Contract covered by the Government Procurement Agreement (GPA)

  Yes

• II.1.8)
  Division into lots

  No

• II.1.9)
  Variants will be accepted

  Yes

• II.2)
  QUANTITY OR SCOPE OF THE CONTRACT

II.2.1)
Total quantity or scope

• II.2.2)
  Options

  No

• II.3)
  DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

  Duration in months: 36 (from the award of the contract)

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)
  CONDITIONS RELATING TO THE CONTRACT

III.1.1)
Deposits and guarantees required

• III.1.2)
  Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

  Refer to Pre Qualification Questionnaire documents available on line.

• III.1.3)
  Legal form to be taken by the group of economic operators to whom the contract is to be awarded

  In the event of a joint bid, full details of who would be the lead partner and how legal responsibility would be shared must be supplied. Joint and several liability will be required.

• III.1.4)
  Other particular conditions to which the performance of the contract is subject

  Yes

  Refer to Pre Qualification Questionnaire documents available on line.

• III.2)
  CONDITIONS FOR PARTICIPATION
• III.2.1)
  Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

  Information and formalities necessary for evaluating if requirements are met: Refer to Pre Qualification Questionnaire documents available on line.

• III.2.2)
  Economic and financial capacity

  Information and formalities necessary for evaluating if requirements are met: Refer to Pre Qualification Questionnaire documents available on line.

  Minimum level(s) of standards possibly required Refer to Pre Qualification Questionnaire documents available on line.

• III.2.3)
  Technical capacity

  Information and formalities necessary for evaluating if requirements are met:

  Refer to Pre Qualification Questionnaire documents available on line.

• III.2.4)
  Reserved contracts

  No

• III.3)
  CONDITIONS SPECIFIC TO SERVICES CONTRACTS
• III.3.1)
  Execution of the service is reserved to a particular profession

  No

• III.3.2)
  Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

  No

SECTION IV: PROCEDURE

• IV.1)
  TYPE OF PROCEDURE
• IV.1.1)
  Type of procedure

  Competitive dialogue

• IV.1.2)
  Limitations on the number of operators who will be invited to tender or to participate

  Envisaged minimum number 3 maximum number 5

  Objective criteria for choosing the limited number of candidates: Refer to Pre Qualification Questionnaire documents available on line.

• IV.1.3)
  Reduction of the number of operators during the negotiation or dialogue

  Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated Yes

• IV.2)
  AWARD CRITERIA
• IV.2.1)
  Award criteria

  The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

• IV.2.2)
  An electronic auction will be used

  No

• IV.3)
  ADMINISTRATIVE INFORMATION
• IV.3.1)
  File reference number attributed by the contracting authority

  LU00313

• IV.3.2)
  Previous publication(s) concerning the same contract

  No

• IV.3.3)
  Conditions for obtaining specifications and additional documents

  Time limit for receipt of requests for documents or for accessing documents 10.9.2010 - 18:00

  Payable documents No

• IV.3.4)
  Time-limit for receipt of tenders or requests to participate

  14.9.2010 - 12:00

IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates

• IV.3.6)
  Language(s) in which tenders or requests to participate may be drawn up

  English.

IV.3.7)
Minimum time frame during which the tenderer must maintain the tender

• IV.3.8)
  Conditions for opening tenders

  Place

  Loughborough University.

  Persons authorised to be present at the opening of tenders Yes

  Procurement Coordinator plus nominee.

SECTION VI: COMPLEMENTARY INFORMATION

• VI.1)
  THIS IS A RECURRENT PROCUREMENT

  No

• VI.2)
  CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

  No

• VI.3)
  ADDITIONAL INFORMATION

  Suppliers interested in applying for the documents must do so by applying online at the address stated in I.1 and repeated agin below:

  http://www.in-tendhost.com/loughborouni/

• VI.4)
  PROCEDURES FOR APPEAL

VI.4.1)
Body responsible for appeal procedures

• VI.4.2)
  Lodging of appeals

  Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 calendar day standstill period at the point the information on the award of the contract is communicated with tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address in section I.1. If an appeal regarding the award of the contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court. Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the settling aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.

VI.4.3)
Service from which information about the lodging of appeals may be obtained

• VI.5)
  DATE OF DISPATCH OF THIS NOTICE:

  13.8.2010