Tender: UK-Northallerton: world wide web (www) site design services

UK-Northallerton: world wide web (www) site design services

2010/S 147-227525

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

• I.1)
  NAME, ADDRESSES AND CONTACT POINT(S)

  Attn: Tel. E-mail: Fax North Yorkshire County Council
  County Hall
  Sylvia Beswick
  DL7 8ADNorthallerton
  UNITED KINGDOM
  +44 1609533456
  sylvia.beswick@northyorks.gov.uk
  +44 1609778825

  Internet address(es)

  General address of the contracting authority www.northyorks.gov.uk

  Further information can be obtained at:Tel. Internet: SCMS
  See below
  UNITED KINGDOM
  +44 1132474001
  http://scms.alito.co.uk

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at:Tel. Internet: SCMS
  See below
  UNITED KINGDOM
  +44 1132474001
  http://scms.alito.co.uk

  Tenders or requests to participate must be sent to:Tel. Internet: SCMS
  See below
  UNITED KINGDOM
  +44 1132474001
  http://scms.alito.co.uk

• I.2)
  TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

  Regional or local authority

  General public services

  Other Local Authority

  The contracting authority is purchasing on behalf of other contracting authorities Yes

SECTION II: OBJECT OF THE CONTRACT

• II.1)
  DESCRIPTION
• II.1.1)
  Title attributed to the contract by the contracting authority

  Provision of a Voluntary Benefits Pan Government Scheme (Everybody Benefits).

• II.1.2)
  Type of contract and location of works, place of delivery or of performance

  Services

  Service category: No 27

  Main place of performance North Yorkshire and the Yorkshire Dales National Park Authority boundary and the North York Moors National Park Authority boundary. As a Pan Government Scheme available for use by all UK contracting authorities including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, NHS Bodies, Local Authorities, Police Authorities, Emergency Services, Educational Establishments and Registered Social Landlords.

  NUTS code UK

• II.1.3)
  The notice involves

  The establishment of a framework agreement

• II.1.4)
  Information on framework agreement

  Framework agreement with several operators

  Number of participants to the framework agreement envisaged 2

  Duration of the framework agreement: Duration in year(s): 4

  Estimated total value of purchases for the entire duration of the framework agreement

  estimated cost excluding VAT

  Range: between 7 500 000 and 9 000 000 GBP

• II.1.5)
  Short description of the contract or purchase(s)

  The Council wishes to award a Pan Government Collaborative Framework Agreement for Voluntary Benefits Scheme (Everybody Benefits):

  The Framework Agreement shall be established for a period of 3 years with the option to extend for 1 year, subject to satisfactory performance of the Contractor. The Framework Agreement is for the use of North Yorkshire County Council and a number of public sector bodies with which NYCC has SLA’s (Hambleton, Richmondshire and Selby District Councils, North Yorkshire Fire & Rescue Service, Yorkshire Dales National Park Authority and North York Moors National Park Authority).

  It is also proposed to widen the number of organisations in the future who would be able to take up this opportunity by making the Pan Government Collaborative Framework Agreement available for use by all UK contracting authorities including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, NHS Bodies, Local Authorities, Police Authorities, Emergency Services, Educational Establishments and Registered Social Landlords who have a need to purchase these services.

  See the following websites for details:

  http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

  http://www.edubase.gov.uk/home.xhtml;jsessionid=E02906A8AD58BB4446D6818A...

  http://www.schoolswebdirectory.co.uk/localauthorities.php

  http://www.hefce.ac.uk/unicoll/

  http://www.police-information.co.uk/police-directory/

  http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

  http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index...

  http://www.charity-commission.gov.uk/

  The proposed service will involve the provision of a website branded to align with NYCC requirements providing an excellent platform for offers and discounts from a large variety of both national and local suppliers and for the Council’s salary sacrifice offerings of childcare vouchers and bikes to work. The ability to provide shopping/leisure vouchers delivered without postage charges is also an important feature.

  The Agreement will be divided into Lots (as listed below) and Tenderers may submit proposals for one or more Lots.

  Lot 1 – Provision of Voluntary Benefits System – System will include the following; a voluntary benefits website, specifically designed for each organisation to include national and local offers, salary sacrifice management (including the provision of future salary sacrifice offerings) the facility to provide employees with the ability to order a new bike and accessories from local and national providers via a voucher payable in advance by the employer, project management of communications, as a minimum an annual 16 page brochure or equivalent communications.

  Lot 2 – Provision of a Childcare System – System will include the following; an online application provision enabling staff to order online and off line vouchers, deductable under salary sacrifice rules and payable to a registered childcare provider on a monthly basis. This scheme should be able to operate in conjunction with Lot 1 above but may be considered on the basis of a simple secure link to the scheme from the website.

  Please note: The ability to extend the salary sacrifice offerings within Lot 1 during the period of the agreement is vital. The proposed contract will be for a period of 3 years from 1st December 2010 to 30.11.2013 with the option to extend the contract for a further 1 year from 1.12.2013 to 30.11.2014, subject to satisfactory performance by the Contractor.

• II.1.6)
  Common procurement vocabulary (CPV)

  72413000, 72415000, 85312110, 98111000, 98133000

• II.1.7)
  Contract covered by the Government Procurement Agreement (GPA)

  No

• II.1.8)
  Division into lots

  Yes

  tenders should be submitted for one or more lots

• II.1.9)
  Variants will be accepted

  Yes

• II.2)
  QUANTITY OR SCOPE OF THE CONTRACT
• II.2.1)
  Total quantity or scope

  The Council wishes to award a Pan Government Collaborative Framework Agreement for Voluntary Benefits Scheme (Everybody Benefits):

  The framework agreement shall be established for a period of 3 years with the option to extend for 1 year, subject to satisfactory performance of the Contractor. The framework agreement is for the use of North Yorkshire County Council and a number of public sector bodies with which NYCC has SLA’s (Hambleton, Richmondshire and Selby District Councils, North Yorkshire Fire & Rescue Service, Yorkshire Dales National Park Authority and North York Moors National Park Authority).

  It is also proposed to widen the number of organisations in the future who would be able to take up this opportunity by making the Pan Government Collaborative Framework Agreement available for use by all UK contracting authorities including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, NHS Bodies, Local Authorities, Police Authorities, Emergency Services, Educational Establishments and Registered Social Landlords who have a need to purchase these services.

  See the following websites for details:

  http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

  http://www.edubase.gov.uk/home.xhtml;jsessionid=E02906A8AD58BB4446D6818A...

  http://www.schoolswebdirectory.co.uk/localauthorities.php

  http://www.hefce.ac.uk/unicoll/

  http://www.police-information.co.uk/police-directory/

  http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

  http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index...

  http://www.charity-commission.gov.uk/

  The proposed service will involve the provision of a website branded to align with NYCC requirements providing an excellent platform for offers and discounts from a large variety of both national and local suppliers and for the Council’s salary sacrifice offerings of childcare vouchers and bikes to work. The ability to provide shopping/leisure vouchers delivered without postage charges is also an important feature.

  The agreement will be divided into Lots (as listed below) and Tenderers may submit proposals for one or more Lots.

  Lot 1 – Provision of Voluntary Benefits System – System will include the following; a voluntary benefits website, specifically designed for each partner to include national and local offers, salary sacrifice management (including the provision of future salary sacrifice offerings) the facility to provide employees with the ability to order a new bike and accessories from local and national providers via a voucher payable in advance by the employer, project management of communications, as a minimum an annual 16 page brochure or equivalent communications.

  Lot 2 – Provision of a Childcare System – System will include the following; an online application provision enabling staff to order online and off line vouchers, deductable under salary sacrifice rules and payable to a registered childcare provider on a monthly basis. This scheme should be able to operate in conjunction with Lot 1 above but may be considered on the basis of a simple secure link to the scheme from the website.

  Please note: The ability to extend the salary sacrifice offerings within Lot 1 during the period of the Agreement is vital. The proposed contract will be for a period of 3 years from 1.12.2010 to 30.11.2013 with the option to extend the contract for a further 1 year from 1.12.2013 to 30.11.2014, subject to satisfactory performance by the Contractor.

  Excluding VAT

  Range between 7 500 000 and 9 000 000 GBP

• II.2.2)
  Options

  Yes

  description of these options: There will be an option to extend the contract for a period of one year.

• II.3)
  DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

  Starting 1.12.2010. Completion 30.11.2013

INFORMATION ABOUT LOTS

LOT NO: 1

TITLE Provision of a voluntary benefits system

• 1)SHORT DESCRIPTION

  Provision of Voluntary Benefits System – System will include the following; a voluntary benefits website, specifically designed for each organisation to include national and local offers, salary sacrifice management (including the provision of future salary sacrifice offerings) the facility to provide employees with the ability to order a new bike and accessories from local and national providers via a voucher payable in advance by the employer, project management of communications, as a minimum an annual 16 page brochure or equivalent communications.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  72413000, 72415000, 98111000, 98133000

• 3)QUANTITY OR SCOPE

  Provision of voluntary benefits system – System will include the following; a voluntary benefits website, specifically designed for each organisation to include national and local offers, salary sacrifice management (including the provision of future salary sacrifice offerings) the facility to provide employees with the ability to order a new bike and accessories from local and national providers via a voucher payable in advance by the employer, project management of communications, as a minimum an annual 16 page brochure or equivalent communications.

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

5)ADDITIONAL INFORMATION ABOUT LOTS

LOT NO: 2

TITLE Provision of a childcare system

• 1)SHORT DESCRIPTION

  System will include the following; an online application provision enabling staff to order online and off line vouchers, deductable under salary sacrifice rules and payable to a registered childcare provider on a monthly basis. This scheme should be able to operate in conjunction with Lot 1 above but maybe considered on the basis of a simple secure link to the scheme from the website.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  85312110

• 3)QUANTITY OR SCOPE

  System will include the following; an online application provision enabling staff to order online and off line vouchers, deductable under salary sacrifice rules and payable to a registered childcare provider on a monthly basis. This scheme should be able to operate in conjunction with Lot 1 above but maybe considered on the basis of a simple secure link to the scheme from the website.

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

5)ADDITIONAL INFORMATION ABOUT LOTS

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)
  CONDITIONS RELATING TO THE CONTRACT

III.1.1)
Deposits and guarantees required

III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded

• III.1.4)
  Other particular conditions to which the performance of the contract is subject

  No

• III.2)
  CONDITIONS FOR PARTICIPATION

III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

• III.2.2)
  Economic and financial capacity

  Information and formalities necessary for evaluating if requirements are met: Please refer to the pre qualification questionnaire.

• III.2.3)
  Technical capacity

  Information and formalities necessary for evaluating if requirements are met:

  Please refer to the pre qualification questionnaire.

• III.2.4)
  Reserved contracts

  No

• III.3)
  CONDITIONS SPECIFIC TO SERVICES CONTRACTS
• III.3.1)
  Execution of the service is reserved to a particular profession

  No

• III.3.2)
  Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

  No

SECTION IV: PROCEDURE

• IV.1)
  TYPE OF PROCEDURE
• IV.1.1)
  Type of procedure

  Accelerated restricted

• IV.1.2)
  Limitations on the number of operators who will be invited to tender or to participate

  Envisaged minimum number 5 maximum number 10

  Objective criteria for choosing the limited number of candidates: Please refer to the criteria stated in the pre qualification questionnaire.

IV.1.3)
Reduction of the number of operators during the negotiation or dialogue

• IV.2)
  AWARD CRITERIA
• IV.2.1)
  Award criteria

  The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

• IV.2.2)
  An electronic auction will be used

  No

• IV.3)
  ADMINISTRATIVE INFORMATION
• IV.3.1)
  File reference number attributed by the contracting authority

  NYCC/CEG/16809

• IV.3.2)
  Previous publication(s) concerning the same contract

  No

• IV.3.3)
  Conditions for obtaining specifications and additional documents

  Time limit for receipt of requests for documents or for accessing documents 9.8.2010 - 12:00

  Payable documents No

• IV.3.4)
  Time-limit for receipt of tenders or requests to participate

  9.8.2010 - 12:00

IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates

• IV.3.6)
  Language(s) in which tenders or requests to participate may be drawn up

  English.

IV.3.7)
Minimum time frame during which the tenderer must maintain the tender

IV.3.8)
Conditions for opening tenders

SECTION VI: COMPLEMENTARY INFORMATION

• VI.1)
  THIS IS A RECURRENT PROCUREMENT

  No

• VI.2)
  CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

  No

• VI.3)
  ADDITIONAL INFORMATION

  It is envisaged that single operator will be awarded to each Lot.

  To access the pre-qualification questionnaire / tender documents you must register your company details on the Supplier Contract Management System (SCMS) at http://scms.alito.co.uk by creating a username, password and company profile. To view details of this contract, click on the Bulletin Board.

  In the search criteria set.

  — The contract ID to: NYCC/CEG/16809,

  — Current/awarded to: Current,

  — Display tenders to: All,

  — Council to: North Yorkshire,

  — Matching categories to: All click search and the details of this contract should be displayed. Once you locate the tender you will need to express your interest in this tender by clicking the register tab which will then allow you to download any documentation required, complete and re-attach the documents to the system. This should be done in advance of the deadline date. You do not need to complete the Regional Application for Approved List Status for this tender should you require any further guidance in using SCMS, please contact a member of the helpdesk on 01132474001 or at scms@leeds.gov.uk.

• VI.4)
  PROCEDURES FOR APPEAL

VI.4.1)
Body responsible for appeal procedures

• VI.4.2)
  Lodging of appeals

  Precise information on deadline(s) for lodging appeals: North Yorkshire County Council will incorporate a minimum 10 day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Should such additional information be required, please contact the person cited in paragraph 1.1 of this form.

  If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts.

  Regulations (SI 2006 no 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (within 3 months).

  Where a contract has not been entered into the court may order the setting aside of the award decision, or order the Contracting Authority to amend any document and may award damages. If the contract has been entered into the court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the courts to set aside the award decision before the contract is entered into to allow parties to apply to the courts to set aside the award decision before the contract is entered into.

VI.4.3)
Service from which information about the lodging of appeals may be obtained

• VI.5)
  DATE OF DISPATCH OF THIS NOTICE:

  29.7.2010