Tender: UK-Truro: building-cleaning services

UK-Truro: building-cleaning services

2010/S 146-226174

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

• I.1)
  NAME, ADDRESSES AND CONTACT POINT(S)

  Contact: Attn: Tel. E-mail: Fax Cornwall Council
  New County Hall Treyew Road
  Environment Services, Carrick House, Pydar Street, Truro TR1 1EB
  Stephanie Crocker
  TR1 3AYTruro
  UNITED KINGDOM
  +44 1872224618
  scrocker@cornwall.gov.uk
  +44 1872260077

  Internet address(es)

  General address of the contracting authority www.cornwall.gov.uk

  Further information can be obtained at: As in above-mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)

  Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)

• I.2)
  TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

  Regional or local authority

  General public services

  The contracting authority is purchasing on behalf of other contracting authorities No

SECTION II: OBJECT OF THE CONTRACT

• II.1)
  DESCRIPTION
• II.1.1)
  Title attributed to the contract by the contracting authority

  Framework Agreement for Public Convenience Cleansing Services and nominated additional buildings within allocated areas of the County of Cornwall.

• II.1.2)
  Type of contract and location of works, place of delivery or of performance

  Services

  Service category: No 14

  Main place of performance Council owned buildings throughout Cornwall.

  NUTS code UKK3

• II.1.3)
  The notice involves

  The establishment of a framework agreement

• II.1.4)
  Information on framework agreement

  Framework agreement with a single operator

  Duration of the framework agreement: Duration in year(s): 4

• II.1.5)
  Short description of the contract or purchase(s)

  The provision of a hygienic cleansing programme to the standards in the specification, to all the public convenience units itemised on the area based schedules to the specification, to a daily, weekly, monthly or seasonal regime.

  Additional non public convenience buildings to be cleansed will be as specified in the documents (generally communal areas in sheltered accommodation and other residential areas) and are expected to remain at the detailed level for the contract duration.

  Please note: This advertisement replaces the similar, in terms of scope but not total contract value and duration, previously advertised opportunity OJEU reference 2010-072441, published 8.6.2010 which has subsequently been cancelled. However, providers who responded to the original advertisement have been contacted to enquire as to whether or not they wish their original expression of interest to stand in relation to this revised proposed agreement rather than have to re submit a further expression of interest.

  During the duration of the framework agreement, Cornwall Council intends to undertake a strategic review of all of its public conveniences. This review is anticipated to see a reduction in the number of public conveniences overall and the number of toilets to be cleansed may reduce by approximately 35 – 40 %. This will be achieved through a process of closure or transfer of the management of the toilets to either town or parish councils. The council will not pay any compensation or loss where toilets are removed from the contract schedule. At this stage, it is not possible to give any indication as to the likely geographical location of where any such reductions may occur or whether these will be evenly distributed across the 3 individual area based contract lots. Such information will only become available as the review takes place and is completed. The Council will require the appointed provider(s) to be an active participant, as a key stakeholder, in assisting with the provision of information to help inform the ongoing review of the buildings being serviced.

  The contract commencement date is intended to be the 1st April, 2011 at the latest, sooner if possible depending upon the outcome of the tender exercise and likely period of time required to complete TUPE transfer negotiations etc., if necessary, for an initial period of 2 years with 2 further optional extensions of 12 months each up to the maximum of 4 years permissible for a framework agreement, for all 3 area based Lots. The Council also wishes to retain the option to include further public conveniences to be cleaned within the scope of this contract in future. In all Lot areas the Council is of the opinion that TUPE transfers of employment may apply.

  Essentially, prospective providers that have successfully passed the Pre Qualification Questionnaire stage will have 3 options, to submit a bid for all 3 area based lots or any individual area or any combination of the 3 areas.

• II.1.6)
  Common procurement vocabulary (CPV)

  90911200

• II.1.7)
  Contract covered by the Government Procurement Agreement (GPA)

  Yes

• II.1.8)
  Division into lots

  Yes

  tenders should be submitted for all lots

• II.1.9)
  Variants will be accepted

  No

• II.2)
  QUANTITY OR SCOPE OF THE CONTRACT
• II.2.1)
  Total quantity or scope

  The appointed provider(s) will be required to provide public convenience and building cleansing services to Cornwall Council buildings and other specified sections and departments of Cornwall Council, particularly Carrick Housing Ltd and potentially to Parish and Town Councils in Cornwall, who may at a later date adopt the terms and conditions of this framework agreement, where practical and permissable to do so by mutual consent. Whilst there is no guaranteed quantity or spend, the total value of the contract for the whole 3 lots is estimated to be in the region of 600 000 GBP - 700 000 GBP per annum.

  Range between 2 400 000 GBP and 2 800 000 GBP (at contract commencement although these figures do not take into account the implementation of the likely reductions in the number of buildings to be serviced during the full contract duration period which may in turn be offset by additional buildings being incorporated into the contract.

  Tenders can be submitted for one, more or all lots.

  Duration is 24 months + 2 further optional 12 month extension periods or days:

  Excluding VAT

  Range between 2 400 000 and 2 800 000 GBP

II.2.2)
Options

• II.3)
  DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

  Duration in months: 24 (from the award of the contract)

INFORMATION ABOUT LOTS

LOT NO: 1

TITLE Public Convenience cleansing for toilet units situated in West Cornwall

• 1)SHORT DESCRIPTION

  Contract for the cleansing of public conveniences situated within the geographical area at the Far Western end of the.

  County of Cornwall (specifically the former Penwith District Council area).

  Consisting of approximately 45 buildings as at the commencement of the contract.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  90911200

• 3)QUANTITY OR SCOPE

  Excluding VAT

  Range between 195 000,00 and 215 000,00 GBP

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

5)ADDITIONAL INFORMATION ABOUT LOTS

LOT NO: 2

TITLE Public Convenience cleansing for toilet units and additional buildings

• 1)SHORT DESCRIPTION

  Contract for the cleansing of public conveniences situated within the mid Cornwall area of the County.

  Of Cornwall.

  (Specifically the former District Council Area of Carrick).

  Consisting of approximately 31 buildings as at the commencement date, together with additional 42.

  Buildings of communal accommodation belonging to Carrick Housing Ltd.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  90911200

• 3)QUANTITY OR SCOPE

  Excluding VAT

  Range between 200 000 and 220 000 GBP

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

5)ADDITIONAL INFORMATION ABOUT LOTS

LOT NO: 3

TITLE Public Convenience cleansing for toilet units situated in

• 1)SHORT DESCRIPTION

  Cleansing of public conveniences situated in the North East part of the County of Cornwall.

  ( specifically the former District Council area of North Cornwall).

  Consisting of approximately 36 units as at the commencement of the contract.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  90911200

• 3)QUANTITY OR SCOPE

  Excluding VAT

  Range between 205 000 and 235 000 GBP

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

5)ADDITIONAL INFORMATION ABOUT LOTS

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)
  CONDITIONS RELATING TO THE CONTRACT
• III.1.1)
  Deposits and guarantees required

  No deposits will be required but where applicable the successful tenderer (or in the case of a consortium bid, each member of the consortium) may be required to provide a parent company guarantee or alternative performance bond.

• III.1.2)
  Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

  These conditions will be provided in the invitation to tender documents.

• III.1.3)
  Legal form to be taken by the group of economic operators to whom the contract is to be awarded

  Joint and several liabilities.

• III.1.4)
  Other particular conditions to which the performance of the contract is subject

  Yes

  The Contract will be subject to Cornwall Council Terms and Conditions of Contract.

• III.2)
  CONDITIONS FOR PARTICIPATION
• III.2.1)
  Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

  Information and formalities necessary for evaluating if requirements are met: Parties will be provided with detailed instructions concerning the information they must provide. This will be contained in the pre-qualification questionnaire. Consideration will only be given to those contractors who complete and return the pre-qualification questionnaire by the required date.

  Economic operators subject to any of the following [may/will] not be considered where the said operator.

  (a) is bankrupt or is being wound up, where their affairs are being administered by the court, where they have entered into an arrangement with creditors, where they have suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;

  (b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;

  (c) has been convicted by a final judgment in accordance with the legal provisions of the country of any offence concerning his professional conduct;

  (d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;

  (e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority;

  (f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority;

  (g) is guilty of serious misrepresentation in supplying the information required under this section or has not supplied such information;

  (h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;

  (i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.6.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;

  (j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;

  (k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.

• III.2.2)
  Economic and financial capacity

  Information and formalities necessary for evaluating if requirements are met: May include, but shall not be limited to.

  (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;

  (b) the presentation of balance sheets or extracts from the balance sheets, where publication of the balance sheet is required under the law of the country in which the economic operator is established;

  (c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.

  (d) the criteria listed in III.2.1; and

  (e) any other information or documents referred to in the pre-qualification questionnaire.

  Minimum level(s) of standards possibly required Please refer to the pre-qualification questionnaire.

• III.2.3)
  Technical capacity

  Information and formalities necessary for evaluating if requirements are met:

  May include, but shall not be limited to.

  (a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;

  (b) a list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given:

  — where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority,

  — where the recipient was a private purchaser, by the purchaser's certification or, failing this, simply by a declaration by the economic operator.

  (c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator's undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;

  (d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking's study and research facilities;

  (e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body's agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;

  (f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking's managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;

  (g) for public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;

  (h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;

  (i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;

  (j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;

  (m) the criteria listed in III.2.1; and

  (n) any other information or documents referred to in the pre-qualification questionnaire.

  Minimum level(s) of standards possibly required

  Please refer to the pre-qualification questionnaire.

• III.2.4)
  Reserved contracts

  No

• III.3)
  CONDITIONS SPECIFIC TO SERVICES CONTRACTS
• III.3.1)
  Execution of the service is reserved to a particular profession

  No

• III.3.2)
  Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

  Yes

SECTION IV: PROCEDURE

• IV.1)
  TYPE OF PROCEDURE
• IV.1.1)
  Type of procedure

  Restricted

• IV.1.2)
  Limitations on the number of operators who will be invited to tender or to participate

  Envisaged minimum number 5 maximum number 10

  Objective criteria for choosing the limited number of candidates: Parties will be provided with the criteria to be used for choosing the limited number of candidates. This will be contained in the pre-qualification questionnaire.

IV.1.3)
Reduction of the number of operators during the negotiation or dialogue

• IV.2)
  AWARD CRITERIA
• IV.2.1)
  Award criteria

  The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

• IV.2.2)
  An electronic auction will be used

  No

• IV.3)
  ADMINISTRATIVE INFORMATION
• IV.3.1)
  File reference number attributed by the contracting authority

  2010.06 F(A)

• IV.3.2)
  Previous publication(s) concerning the same contract

  No

• IV.3.3)
  Conditions for obtaining specifications and additional documents

  Time limit for receipt of requests for documents or for accessing documents 6.9.2010 - 15:00

  Payable documents No

• IV.3.4)
  Time-limit for receipt of tenders or requests to participate

  6.9.2010 - 15:00

• IV.3.5)
  Date of dispatch of invitations to tender or to participate to selected candidates

  28.9.2010

• IV.3.6)
  Language(s) in which tenders or requests to participate may be drawn up

  English.

IV.3.7)
Minimum time frame during which the tenderer must maintain the tender

IV.3.8)
Conditions for opening tenders

SECTION VI: COMPLEMENTARY INFORMATION

• VI.1)
  THIS IS A RECURRENT PROCUREMENT

  No

• VI.2)
  CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

  No

• VI.3)
  ADDITIONAL INFORMATION

  In evaluating the suitability of organisations it may be necessary to request additional information and for applicants.

  To attend an interview and/or site visit. Organisations must be able to demonstrate through the Pre-Qualification Questionnaire that they possess the necessary skills, knowledge and experience to undertake this service.

  It is the Council’s view that the Acquired Rights Directive 77/187/EEC and or the Transfer of Undertakings.

  (Protection of Employment) Regulations 2006 may apply to this contract.

• VI.4)
  PROCEDURES FOR APPEAL

VI.4.1)
Body responsible for appeal procedures

• VI.4.2)
  Lodging of appeals

  Precise information on deadline(s) for lodging appeals: At the point at which tenderers and candidates are notified of the contract award decision a minimum 10 calendar day standstill period (15 days if not communicated by electronic means) will apply during which the unsuccessful tenderers and candidates will have the opportunity to appeal against the decision to award before the contract is concluded.

  If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts (Amendment) Regulations 2009 provide for aggrieved parties who have been harmed or believe they are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and may take the form of an application for an order to set aside the award decision, suspend the procedure or amend a document, or if the contract has been entered into a claim for a declaration of contract ineffectiveness and/or a claim for damages.

VI.4.3)
Service from which information about the lodging of appeals may be obtained

• VI.5)
  DATE OF DISPATCH OF THIS NOTICE:

  28.7.2010