Tender: UK-Codsall: public security, law and order services

UK-Codsall: public security, law and order services

2010/S 146-226172

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

• I.1)
  NAME, ADDRESSES AND CONTACT POINT(S)

  Contact: Attn: Tel. E-mail: Fax South Staffordshire District Council
  Council Offices, South Staffordshire
  Engineering Services
  Sharon Jones / Steve Poyser
  WV8 1PXCodsall
  UNITED KINGDOM
  +44 1902696543/696503
  s.jones@sstaffs.gov.uk
  +44 1902696542

  Internet address(es)

  General address of the contracting authority www.sstaffs.gov.uk

  Further information can be obtained at: This is an electronic tender. All requests for information to be sent through the electronic tendering portal and messaging facility on the Proactis electronic tendering system. Follow the instructions and follow the link to the PROACTIS E-Tendering. Initially, go to http://www.staffordshire.gov.uk/business/procurement/etendering/

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: This is an electronic tender. All requests for information to be sent through the electronic tendering portal and messaging facility on the Proactis electronic tendering system. Follow the instructions and follow the link to the PROACTIS E-Tendering. Initially, go to http://www.staffordshire.gov.uk/business/procurement/etendering/

  Tenders or requests to participate must be sent to: This is an electronic tender. All requests for information to be sent through the electronic tendering portal and messaging facility on the Proactis electronic tendering system. Follow the instructions and follow the link to the PROACTIS E-Tendering. Initially, go to http://www.staffordshire.gov.uk/business/procurement/etendering/

• I.2)
  TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

  Regional or local authority

  General public services

  The contracting authority is purchasing on behalf of other contracting authorities No

SECTION II: OBJECT OF THE CONTRACT

• II.1)
  DESCRIPTION
• II.1.1)
  Title attributed to the contract by the contracting authority

  The provision of closed-circuit TV (CCTV) control room operators.

• II.1.2)
  Type of contract and location of works, place of delivery or of performance

  Services

  Service category: No 22

  Main place of performance Codsall, Staffordshire.

  NUTS code UKG2

• II.1.3)
  The notice involves

  A public contract

II.1.4)
Information on framework agreement

• II.1.5)
  Short description of the contract or purchase(s)

  Essentially, the work will involve the provision of CCTV control room operators to operate and monitor the Council's community CCTV system (including liaising closely with the local police). Currently the requirement is for one FTE (full time equivalent) duty operator working on a 24 hr, 365 days per annum basis although a reduction of these hours might be required by the Council at some stage during the period of the contract. There are currently 32 cameras located centrally in 10 rural villages, monitoring public sector spaces for detection and prevention of crime and assistance to promote public safety.

  This Procurement is strongly envisaged to be subject to the transfer of employees under the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE). Further information will be provided at the tender stage for successful shortlisted operators.

  This is an electronic tender. All requests for information to be sent through the electronic tendering portal and messaging facility on the Proactis electronic tendering system. Follow the instructions and follow the link to the Proactis E-Tendering. Initially, go to http://www.staffordshire.gov.uk/business/procurement/etendering/.

  Staffordshire County Council are acting on behalf of South Staffordshire District Council for the purposes of assisting with the Procurement only. The ultimate Contracting Authority is South Staffordshire Council.

• II.1.6)
  Common procurement vocabulary (CPV)

  75240000, 79710000, 92222000, 75241000, 79610000, 79620000

• II.1.7)
  Contract covered by the Government Procurement Agreement (GPA)

  Yes

• II.1.8)
  Division into lots

  No

• II.1.9)
  Variants will be accepted

  No

• II.2)
  QUANTITY OR SCOPE OF THE CONTRACT
• II.2.1)
  Total quantity or scope

  The value range of work includes for services required by South Staffordshire District Council only.

  Contract value circa 285 000 GBP - 310 000 GBP for the 3 year contract period plus 95 000 GBP to 110 000 GBP per annum thereafter if extended.

  Contract duration. The initial period is circa. 1.4.2011 to 31.3.2014 (with 3 x 12 month options to extend - therefore options maybe taken up for the period 1.4.2014 to 31.3.2015, 1.4.2015 to 31.3.2016 and 1.4.2016 to 31.3.2017). The options will be exercised at the discretion of South Staffordshire District Council shall be on the same Conditions of contract as the original contract period.

  This is an electronic tender. All requests for information to be sent through the electronic tendering portal and messaging facility on the Proactis electronic tendering system. Follow the instructions and follow the link to the Proactis E-Tendering. Initially, go to http://www.staffordshire.gov.uk/business/procurement/etendering/.

  Staffordshire County Council are acting on behalf of South Staffordshire District Council for the purposes of assisting with the Procurement only. The ultimate Contracting Authority is South Staffordshire District Council.

  Excluding VAT

  Range between 570 000 and 640 000 GBP

• II.2.2)
  Options

  Yes

  description of these options: The initial period is 1.4.2011 to 31.3.2014 (with 3 x 12 month options to extend - therefore options maybe taken up for the period 1.4.2014 to 31.3.2015, 1.4.2015 to 31.3.2016 and 1.4.2016 to 31.3.2017). The options will be exercised at the discretion of South Staffordshire District Council.

• II.3)
  DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

  Starting 1.4.2011. Completion 31.3.2014

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)
  CONDITIONS RELATING TO THE CONTRACT

III.1.1)
Deposits and guarantees required

• III.1.2)
  Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

  Payments may be made following acceptance by the banking agents of South Staffordshire District Council.

  Tenders must be priced in GBP.

• III.1.3)
  Legal form to be taken by the group of economic operators to whom the contract is to be awarded

  No special legal form is required by the grouping of providers but each provider will be required to become jointly or severally responsible for the contract before acceptance.

• III.1.4)
  Other particular conditions to which the performance of the contract is subject

  Yes

  Any tender may be rejected from a company/organisation who interalia:

  (a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;

  (b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;

  (c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;

  (d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;

  (e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;

  (f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;

  (g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;

  (h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;

  (i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1997 and Article 3(1) of Council Joint Action 98/742/JHA respectively;

  (j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;

  (k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering. Please refer to Regulation no 23 of the Public Procurement Regulations 2006 (SI No 5) for additional rejection criteria (see link) http://www.opsi.gov.uk/si/si2006/20060005.htm.

• III.2)
  CONDITIONS FOR PARTICIPATION
• III.2.1)
  Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

  Information and formalities necessary for evaluating if requirements are met: See III.2.3.

• III.2.2)
  Economic and financial capacity

  Information and formalities necessary for evaluating if requirements are met: (1) Previous 3 years trading accounts;

  (2) Proof of valid insurance certificates. See PQQ documentation for further details.

  Minimum level(s) of standards possibly required (1) Financial checks will be undertaken for economic operators using the Councils current financial assessors n2check (www.n2check.com). Any Economic Operator being given an above average (or worse) risk rating may be disqualified;

  (2) The organisation should hold as a minimum the following insurance levels or be able to provide with their response, a written statement advising that should they be awarded the contract they will have the required levels of insurance in place prior to contract award: - Public liability 10 000 000 GBP and Employers liability 10 000 000 GBP. Failure to achieve or agree the above may lead to disqualification.

• III.2.3)
  Technical capacity

  Information and formalities necessary for evaluating if requirements are met:

  (1) Production of a written Health & Safety policy where applicable in UK Statute Law;

  (2) Declared reference sites;

  (3) Production of a lawful equal opportunities policy;

  (4) Evidence of SIA Public Space Surveillance (CCTV) Licence.

  See PQQ documentation for further details.

  Minimum level(s) of standards possibly required

  The Council absolutely require the following:

  (1) Compliant written Health & Safety policy where applicable;

  (2) Compliant experience / references;

  (3) Compliance with Regulation 23 of the Public Contracts Regulations 2006 (see III.1.4);

  (4) Achievement of on site attendance within 2 hours;

  (5) Lawful equal opportunities policy;

  (6) Compliance with TEA2 licensing;

  (7) Achievement of a Public Space Surveillance (CCTV) Licence as issued by the Security Industry Authority at the time of PQQ submission (SIA). The above pass/fail criteria (see PQQ documentation for further details) is also in addition to scored criteria presented in the PQQ Questionnaire documents.

• III.2.4)
  Reserved contracts

  No

• III.3)
  CONDITIONS SPECIFIC TO SERVICES CONTRACTS
• III.3.1)
  Execution of the service is reserved to a particular profession

  Yes

  All operatives must have a Public Space Surveillance (CCTV) Licence as issued by the Security Industry Authority (SIA).

• III.3.2)
  Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

  No

SECTION IV: PROCEDURE

• IV.1)
  TYPE OF PROCEDURE
• IV.1.1)
  Type of procedure

  Restricted

• IV.1.2)
  Limitations on the number of operators who will be invited to tender or to participate

  Envisaged number of operators 6

  Objective criteria for choosing the limited number of candidates: Professional membership (30); Lone working capability (10); Contract management capability (30); Experience of similar work (30).

• IV.1.3)
  Reduction of the number of operators during the negotiation or dialogue

  Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated No

• IV.2)
  AWARD CRITERIA
• IV.2.1)
  Award criteria

  The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

• IV.2.2)
  An electronic auction will be used

  No

• IV.3)
  ADMINISTRATIVE INFORMATION
• IV.3.1)
  File reference number attributed by the contracting authority

  PC315

• IV.3.2)
  Previous publication(s) concerning the same contract

  No

• IV.3.3)
  Conditions for obtaining specifications and additional documents

  Payable documents No

• IV.3.4)
  Time-limit for receipt of tenders or requests to participate

  27.8.2010 - 12:00

IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates

• IV.3.6)
  Language(s) in which tenders or requests to participate may be drawn up

  English.

IV.3.7)
Minimum time frame during which the tenderer must maintain the tender

• IV.3.8)
  Conditions for opening tenders

  Date: 27.8.2010 - 12:01

  Persons authorised to be present at the opening of tenders Yes

  Attendance is limited only to authorised Officers of South Staffordshire District Council and Staffordshire County Council.

SECTION VI: COMPLEMENTARY INFORMATION

• VI.1)
  THIS IS A RECURRENT PROCUREMENT

  Yes

  estimated timing for further notices to be published: Approximately 9 months prior to one of the potential contract options as shown in OJEU section II.2.2.

• VI.2)
  CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

  No

• VI.3)
  ADDITIONAL INFORMATION

  Staffordshire County Council are acting on behalf of South Staffordshire District Council for the purposes of assisting with the Procurement only. The ultimate Contracting Authority is South Staffordshire District Council.

  If and when this requirement is offered to tender, this may be done in whole or in part via electronic means using the Internet, and may also be through the medium of an electronic reverse auction (eAuction).

  This is an electronic tender only.

  All requests for information to be sent through the electronic tendering portal and messaging facility on the Proactis electronic tendering system.

  How to register:

  1. Go to http://www.staffordshire.gov.uk/business/procurement/etendering/. Follow the instructions and then follow the link to on Proactis E-Tendering (http://www.staffordshire.alito.co.uk);

  2: On the main page click Suppliers then Register links;

  3: Follow the company profile registration process completing the 6 areas to complete your supplier profile;

  4: Once complete click the finish button to complete your registration, you will receive a confirmation e-mail which will contain an authentication link;

  5: Once authenticated you can then login into Proactis;

  6: Begin by clicking the Bulletin Board link to search for tenders;

  7: Enter your search keyword and check the search criteria are correct for your chosen search, once complete click Search;

  8: To register your interest against an active tender click on the contract title (highlighted in blue);

  9: Click the Register button and then Continue;

  10: The tender will now be in the My tenders profile area on the main menu;

  11: Continue with management of the tender;

  12: Please ensure the tender submission deadline is noted If you require urgent assistance regarding the initial usage of the eTendering package please contact the Contracting Authority point-of-contact in section I.1 of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to sp@staffordshire.gov.uk.

• VI.4)
  PROCEDURES FOR APPEAL
• VI.4.1)
  Body responsible for appeal procedures

  As I.1 and VI.4.2
  UNITED KINGDOM

  Body responsible for mediation procedures

  UNITED KINGDOM

• VI.4.2)
  Lodging of appeals

  Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period (or 15 days where non-electronic or fax methods are used) at the point that an award decision notice is communicated to tenderers. The award decision notice will specify the criteria for the award of the contract, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender; and will specify when the standstill period is expected to end or the date before which the contracting authority will not conclude the contract. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts (Amendment) Regulations 2009 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). The Court may order the setting aside of the award decision or may order the Contracting Authority to amend any document and may award damages. If a framework agreement has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages. The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award decision notification or contract award notice depending upon the circumstances) or otherwise 6 months.

• VI.4.3)
  Service from which information about the lodging of appeals may be obtained

  As I.1 and VI.4.2
  UNITED KINGDOM

• VI.5)
  DATE OF DISPATCH OF THIS NOTICE:

  28.7.2010