Tender: UK-Rotherham: ambulance services

UK-Rotherham: ambulance services

2010/S 146-226170

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

• I.1)
  NAME, ADDRESSES AND CONTACT POINT(S)

  Attn: Tel. E-mail: Rotherham Primary Care Trust
  Oak House, Moorhead Way
  Doug Hershaw
  S66 1YYRotherham
  UNITED KINGDOM
  +44 1709308956
  doug.hershaw@rotherham.nhs.uk

  Further information can be obtained at: As in above-mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)

  Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)

• I.2)
  TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

  National or federal agency/office

  Health

  The contracting authority is purchasing on behalf of other contracting authorities Yes

SECTION II: OBJECT OF THE CONTRACT

• II.1)
  DESCRIPTION
• II.1.1)
  Title attributed to the contract by the contracting authority

  Patient transport triage services for South Yorkshire Primary Care Trusts.

• II.1.2)
  Type of contract and location of works, place of delivery or of performance

  Services

  Service category: No 25

  Main place of performance The service is to be provided for patients who are registered with a South Yorkshire GP Practice.

  NUTS code UKE3

• II.1.3)
  The notice involves

  A public contract

II.1.4)
Information on framework agreement

• II.1.5)
  Short description of the contract or purchase(s)

  Rotherham Primary Care Trust is acting on behalf of the four Primary Care Trust in South Yorkshire to procure a screening and booking service for patient transport services for all patients registered with a GP in the South Yorkshire area.

• II.1.6)
  Common procurement vocabulary (CPV)

  85143000, 79512000, 60130000

• II.1.7)
  Contract covered by the Government Procurement Agreement (GPA)

  No

• II.1.8)
  Division into lots

  Yes

  tenders should be submitted for all lots

• II.1.9)
  Variants will be accepted

  No

• II.2)
  QUANTITY OR SCOPE OF THE CONTRACT
• II.2.1)
  Total quantity or scope

  Rotherham Primary Care Trust is leading the procurement for a collaboration of the four Primary Care Trust in South Yorkshire (Barnsley Primary Care Trust, Doncaster Primary Care Trust, Rotherham Primary Care Trust and Sheffield Primary Care Trust). The Contract will be split into two lots, the first lot is for the screening service the second lot is for the booking service. Bidders must bid for both lots.

II.2.2)
Options

• II.3)
  DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

  Duration in months: 60 (from the award of the contract)

INFORMATION ABOUT LOTS

LOT NO: 1

TITLE Screening service

• 1)SHORT DESCRIPTION

  To screen all requests for patient transport services and inform the patients if they are eligible for the service and pasing the information on to the relkevant transport organisation.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  79512000

• 3)QUANTITY OR SCOPE

  To receive and screen using the eligibilty criteria flowchart, approxiametly 200 000 requests for patient transport services per annaum from a number of sources within the South Yorkshire Health Community.

  Excluding VAT

  Range between 1 500 000 and 3 000 000 GBP

• 4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

  Duration in months: 60 (from the award of the contract)

5)ADDITIONAL INFORMATION ABOUT LOTS

LOT NO: 2

TITLE Booking services

• 1)SHORT DESCRIPTION

  To book patient transport for all patients that have been screened and passed eligble for patient transport and also to deal with all cancellations, amendments, queries and problems arising from booking. The service will take into account the patients mobility to ensure they book the relevant transport.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  85143000, 60130000

• 3)QUANTITY OR SCOPE

  To booke transport for all South Yorkshire registered patients who have been screened against the eligibilty criteria and require patient transport services.

• 4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

  Duration in months: 60 (from the award of the contract)

5)ADDITIONAL INFORMATION ABOUT LOTS

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)
  CONDITIONS RELATING TO THE CONTRACT
• III.1.1)
  Deposits and guarantees required

  Prent company or other guarantees may be required in certain circumstances.

• III.1.2)
  Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

  See box III.2.2 below.

• III.1.3)
  Legal form to be taken by the group of economic operators to whom the contract is to be awarded

  Joint and several liability.

• III.1.4)
  Other particular conditions to which the performance of the contract is subject

  Yes

  NHS Standard Ambulance Services Contract.

• III.2)
  CONDITIONS FOR PARTICIPATION
• III.2.1)
  Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

  Information and formalities necessary for evaluating if requirements are met: Suppliers instructions how to express interest in this tender:

  1. Register your company on the eSourcing portal (this is only required once):

  — browse to the eSourcing Portal: https://yhcpc.bravosolution.co.uk and click the link to register,

  — accept the terms and conditions and click “continue”,

  — enter your correct business and user details,

  — note the username you chose and click “Save” when complete,

  — you will shortly receive an email with your unique password (please keep this secure).

  2. Express an Interest in the tender:

  — login to the portal with the username/password,

  — click the “PQQs/ITTs Open To All Suppliers” link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier),

  — click on the relevant PQQ/ITT to access the content,

  — click the “Express Interest” button in the “Actions” box on the left-hand side of the page,

  — this will move the PQQ/ITT into your “My PQQs/My ITTs” page. (This is a secure area reserved for your projects only),

  — you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.

  3. Responding to the tender:

  — you can now choose to “Reply” or “Reject” (please give a reason if rejecting),

  — you can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,

  — note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ITT,

  — there may be a mixture of online and offline actions for you to perform (there is detailed online help available).

  You must then publish your reply using the publish button in the “Actions” box on the left-hand side of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

• III.2.2)
  Economic and financial capacity

  Information and formalities necessary for evaluating if requirements are met: Refer to PQQ and MOI documents.

• III.2.3)
  Technical capacity

  Information and formalities necessary for evaluating if requirements are met:

  Refer to PQQ and MOI documents.

• III.2.4)
  Reserved contracts

  No

III.3)
CONDITIONS SPECIFIC TO SERVICES CONTRACTS

III.3.1)
Execution of the service is reserved to a particular profession

III.3.2)
Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

SECTION IV: PROCEDURE

• IV.1)
  TYPE OF PROCEDURE
• IV.1.1)
  Type of procedure

  Restricted

• IV.1.2)
  Limitations on the number of operators who will be invited to tender or to participate

  Envisaged number of operators 6

IV.1.3)
Reduction of the number of operators during the negotiation or dialogue

• IV.2)
  AWARD CRITERIA
• IV.2.1)
  Award criteria

  The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

• IV.2.2)
  An electronic auction will be used

  No

• IV.3)
  ADMINISTRATIVE INFORMATION
• IV.3.1)
  File reference number attributed by the contracting authority

  DH/NP/017

• IV.3.2)
  Previous publication(s) concerning the same contract

  No

• IV.3.3)
  Conditions for obtaining specifications and additional documents

  Time limit for receipt of requests for documents or for accessing documents 1.9.2010 - 17:00

  Payable documents No

• IV.3.4)
  Time-limit for receipt of tenders or requests to participate

  3.9.2010 - 17:00

IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates

• IV.3.6)
  Language(s) in which tenders or requests to participate may be drawn up

  English.

IV.3.7)
Minimum time frame during which the tenderer must maintain the tender

IV.3.8)
Conditions for opening tenders

SECTION VI: COMPLEMENTARY INFORMATION

• VI.1)
  THIS IS A RECURRENT PROCUREMENT

  No

• VI.2)
  CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

  No

• VI.3)
  ADDITIONAL INFORMATION

  The Contracting Authority intends to use an eTendering system in this procurement exercise.

  Alternative contact point is Cath Stamp, Deputy Head of Procurement on +44 1709308955 (cath.stamp@rotherham.nhs.uk).

VI.4)
PROCEDURES FOR APPEAL

VI.4.1)
Body responsible for appeal procedures

VI.4.2)
Lodging of appeals

VI.4.3)
Service from which information about the lodging of appeals may be obtained

• VI.5)
  DATE OF DISPATCH OF THIS NOTICE:

  27.7.2010