Tender: UK-London: entertainment services

UK-London: entertainment services

2010/S 146-226169

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

• I.1)
  NAME, ADDRESSES AND CONTACT POINT(S)

  Attn: E-mail: Transport for London
  Windsor House, 45-50 Victoria Street
  Alexandra Ebert
  SW1H 0TLLondon
  UNITED KINGDOM
  alexandraebert@tfl.gov.uk

  Internet address(es)

  General address of the contracting authority www.london.gov.uk

  Address of the buyer profile www.foyalparks.gov.uk

  Further information can be obtained at:Contact: Attn: Tel. E-mail: Internet: The Greater London Authority
  City Hall The Queen's Walk
  Senior Programme Manager , London Experience
  Stephie Joslin
  SE1 2AALondon
  UNITED KINGDOM
  +44 2079834786
  stephanie.joslin@london.gov.uk
  www.london.gov.uk

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at:Contact: Attn: Tel. E-mail: Fax Internet: The Royal Parks Agency (TRP)
  The Old Police House, Hyde Park
  Procurement Section
  Mike Page
  W2 2UHLondon
  UNITED KINGDOM
  +44 2072982061
  procurement@royalparks.gsi.gov.uk
  +44 2072982005
  www.royalparks.gov.uk

  Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)

• I.2)
  TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

  Other Greater London Authority and The Royal Parks Agency

  General public services

  Environment

  Recreation, culture and religion

  The contracting authority is purchasing on behalf of other contracting authorities Yes

SECTION II: OBJECT OF THE CONTRACT

• II.1)
  DESCRIPTION
• II.1.1)
  Title attributed to the contract by the contracting authority

  The provision of London's Festival Live Sites for the 2012 Games.

• II.1.2)
  Type of contract and location of works, place of delivery or of performance

  Services

  Service category: No 26

  Main place of performance Three seperate locations in Central London including Hyde Park together with two smaller locations,

  NUTS code UK

• II.1.3)
  The notice involves

  A public contract

II.1.4)
Information on framework agreement

• II.1.5)
  Short description of the contract or purchase(s)

  The GLA (Greater London Authority) and TRP (The Royal Parks Agency) are seeking expressions of interest from parties who would like to promote large-scale public events in Hyde Park during the two weeks prior to and throughout the Olympic Games (circa 14.7.2012 – 13.8.2012), and further public events at 2 smaller locations in Central London during the Olympic and Paralympic Games period (to circa 9.9.2012).

  This opportunity forms part of the GLA’s London Live Site programme.

  We expect to let one contract to one successful tenderer for the running and operation of all 3 sites during the operational period.

  Applicants will need to demonstrate that they have sufficient experience and financial backing to carry out their proposed event successfully.

  Organisers without previous experience of promoting events on a similar scale to that which they are proposing will not be considered.

  Within the programme of events, we would expect there to be big screens showing the Games and other content, together with a variety of event types, such as music concerts, sports participation events, exhibitions; outdoor arts and cultural events (subject to planning constraints). We would expect the successful tenderer to demonstrate experience of staging such a variety of similar events.

  Large-scale music concerts will provide commercial opportunities, which will be paid for ticketed events with an expected audience of up to 50 000 in Hyde Park. The successful tenderer will retain all revenue raised from ticket sales in Hyde Park. (The 2 smaller sites will accommodate between 4 500 – 7 500 people and will therefore offer limited/no opportunity to raise revenue from commercial concerts at these sites.).

  In addition, the successful tenderer will have the opportunity to raise revenue through sponsorship, unbranded concessions, hospitality and merchandise across all three sites, with the caveat that sponsorship must only be sought from the official Olympic sponsor family and Paralympic sponsor family during the Paralympic period only.

  Broadcasting rights are owned by the IOC during the Olympic period but may be available to the event promoter in the operational period before the Olympics begin (to be confirmed).

  There will be a cap on the number of commercial music concerts that operate during the operational period of the Festival Live Sites.

  In return, the GLA & TRP require all infrastructure costs across the three sites to be paid for by the successful tenderer, require a fee to be paid to TRP, and expect a comprehensive and varied free-to-access / accessible programme to be co-developed with the GLA and made available to the public during the operational period.

• II.1.6)
  Common procurement vocabulary (CPV)

  92300000, 92312100, 92312110, 92621000, 92622000, 92331000

• II.1.7)
  Contract covered by the Government Procurement Agreement (GPA)

  No

• II.1.8)
  Division into lots

  No

• II.1.9)
  Variants will be accepted

  Yes

• II.2)
  QUANTITY OR SCOPE OF THE CONTRACT
• II.2.1)
  Total quantity or scope

  Variants will be accepted however all tenderes must submit a compliant bid before suggesting variants to the bid.

II.2.2)
Options

• II.3)
  DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

  Starting 1.1.2011. Completion 30.10.2012

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)
  CONDITIONS RELATING TO THE CONTRACT
• III.1.1)
  Deposits and guarantees required

  Bond for making good after the operational period.

• III.1.2)
  Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

  To be confirmed at a later stage (tender).

• III.1.3)
  Legal form to be taken by the group of economic operators to whom the contract is to be awarded

  Members of any consortium shall be jointly and severally liable and a lead contracting party should be appointed. The legal status of the group of economic operators to whom the contract is awarded shall be either companies or partnerships.

• III.1.4)
  Other particular conditions to which the performance of the contract is subject

  Yes

  Requirement to work together with the GLA, TRP and other key stakeholders, including LOCOG and, where necessary/appropriate the IOC and/or IPC and London Local Authorities.

• III.2)
  CONDITIONS FOR PARTICIPATION
• III.2.1)
  Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

  Information and formalities necessary for evaluating if requirements are met: All prospective providers will be required to complete a pre qualification questionnaire (PQQ) consistent with the provisions of the public contracts regulations 2006. The PQQ is available from the e-tendering portal.

  Suppliers instructions how to express interest in this tender:

  1. Register your company on the eSourcing portal (this is only required once):

  — Browse to the eSourcing portal: https://tfl.bravosolution.co.uk and click the link to register,

  — Accept the terms and conditions and click “continue”,

  — Enter your correct business and user details,

  — Note the username you chose and click “save” when complete,

  — You will shortly receive an email with your unique password (please keep this secure).

  2. Express an interest in the tender:

  — Login to the portal with the username/password,

  — Click the “PQQs / ITTs open to all suppliers” link. (These are pre-qualification questionnaires or invitations to tender open to any registered supplier),

  — Click on the relevant PQQ/ ITT to access the content,

  — Click the “express interest” button in the “actions” box on the left-hand side of the page,

  — This will move the PQQ /ITT into your “My PQQs/ My ITTs” page. (This is a secure area reserved for your projects only),

  — You can now access any attachments by clicking the “settings and buyer attachments” in the “actions” box.

  3. Responding to the tender:

  — You can now choose to “reply” or “reject” (please give a reason if rejecting),

  — You can now use the ‘messages’ function to communicate with the buyer and seek any clarification,

  — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT,

  — There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then publish your reply using the publish button in the “actions” box on the left-hand side of the page.

  If you require any further assistance please consult the online help, or contact the eTendering help desk.

• III.2.2)
  Economic and financial capacity

  Information and formalities necessary for evaluating if requirements are met: All prospective providers will be required to complete a pre qualification questionnaire (PQQ) consistent with the provisions of the public contracts regulations 2006. The PQQ is available from the e-tendering portal.

• III.2.3)
  Technical capacity

  Information and formalities necessary for evaluating if requirements are met:

  All prospective providers will be required to complete a pre qualification questionnaire (PQQ) consistent with the provisions of the public contracts regulations 2006. The PQQ is available from the e-tendering portal.

• III.2.4)
  Reserved contracts

  No

III.3)
CONDITIONS SPECIFIC TO SERVICES CONTRACTS

III.3.1)
Execution of the service is reserved to a particular profession

III.3.2)
Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

SECTION IV: PROCEDURE

• IV.1)
  TYPE OF PROCEDURE
• IV.1.1)
  Type of procedure

  Restricted

• IV.1.2)
  Limitations on the number of operators who will be invited to tender or to participate

  Envisaged minimum number 2 maximum number 5

  Objective criteria for choosing the limited number of candidates: Details of the criterial are shown in the pre qualification questionnaire.

IV.1.3)
Reduction of the number of operators during the negotiation or dialogue

• IV.2)
  AWARD CRITERIA
• IV.2.1)
  Award criteria

  The most economically advantageous tender in terms of the criteria stated below

  1. Ability to deliver the programme of events successfully (robustness of business plan, management arrangements for the contract, proposals for managing safely, no conflicts of interest around the operational period which might adversely affect ability to deliver the programme of events).. Weighting 30

  2. Financial contribution to the Authority’s overall programme content. Weighting 30

  3. Strategic fit to the Authority’s objectives for a publicly accessible high profile temporary Festival Live Site programme. Weighting 15

  4. Financial benefit to TRP. Weighting 15

  5. Arrangements for ecology, environmental and park protection. Weighting 10

  6. In addition, there are 2 pass/fail criteria for this opportunity which are:. Weighting 0

  7. Guarantee of a minimum 1 000 000 GBP income to TRP for the use of Hyde Park. Weighting 0

  8. Compatibility with the successful delivery of the London 2012 Games (to include protection of official sponsors, operational fit with other 2012 events, and arrangements for security).. Weighting 0

  9

• IV.2.2)
  An electronic auction will be used

  No

• IV.3)
  ADMINISTRATIVE INFORMATION
• IV.3.1)
  File reference number attributed by the contracting authority

  80015 Live Sites for the Games

• IV.3.2)
  Previous publication(s) concerning the same contract

  No

• IV.3.3)
  Conditions for obtaining specifications and additional documents

  Payable documents No

• IV.3.4)
  Time-limit for receipt of tenders or requests to participate

  31.8.2010 - 12:00

• IV.3.5)
  Date of dispatch of invitations to tender or to participate to selected candidates

  30.9.2010

• IV.3.6)
  Language(s) in which tenders or requests to participate may be drawn up

  English.

• IV.3.7)
  Minimum time frame during which the tenderer must maintain the tender

  Duration in month(s): 6 (from the date stated for receipt of tender)

IV.3.8)
Conditions for opening tenders

SECTION VI: COMPLEMENTARY INFORMATION

• VI.1)
  THIS IS A RECURRENT PROCUREMENT

  No

VI.2)
CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

• VI.3)
  ADDITIONAL INFORMATION

  The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

  This is a service concession and this notice is voluntary.

• VI.4)
  PROCEDURES FOR APPEAL
• VI.4.1)
  Body responsible for appeal procedures

  Transport for London
  42-50 Victroria Street
  SW1H 0TLLondon
  UNITED KINGDOM

• VI.4.2)
  Lodging of appeals

  Precise information on deadline(s) for lodging appeals: The Authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

  The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)
Service from which information about the lodging of appeals may be obtained

• VI.5)
  DATE OF DISPATCH OF THIS NOTICE:

  27.7.2010