Tender: UK-Coalville: printed matter and related products

UK-Coalville: printed matter and related products

2010/S 146-225944

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

• I.1)
  NAME, ADDRESSES AND CONTACT POINT(S)

  East Midlands Housing
  Jubilee House Stenson Road Whitwich Business Park
  LE67 4NACoalville
  UNITED KINGDOM

  Internet address(es)

  General address of the contracting authority www.emha.org

  Further information can be obtained at:Attn: Tel. E-mail: Fax Internet: Plan2Do Ltd
  Stirling House, 6 The Courtyard, Harris Business Park, Hanbury Road
  Annette Johnston
  B60 4DJBromsgrove, Worcestershire
  UNITED KINGDOM
  +44 1527558111
  annette.johnston@plan2do.net
  +44 1527558101
  www.plan2do.net

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at:Attn: Tel. E-mail: Fax Internet: Plan2Do Ltd
  Stirling House, 6 The Courtyard, Harris Business Park, Hanbury Road
  Annette Johnston
  B60 4DJBromsgrove, Worcestershire
  UNITED KINGDOM
  +44 1527558111
  annette.johnston@plan2do.net
  +44 1527558101
  www.plan2do.net

  Tenders or requests to participate must be sent to:Attn: Tel. E-mail: Fax Internet: Plan2Do Ltd
  Stirling House, 6 The Courtyard, Harris Business Park, Hanbury Road
  Annette Johnston
  B60 4DJBromsgrove, Worcestershire
  UNITED KINGDOM
  +44 1527558111
  annette.johnston@plan2do.net
  +44 1527558101
  www.plan2do.net

• I.2)
  TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

  Regional or local authority

  Housing and community amenities

  The contracting authority is purchasing on behalf of other contracting authorities No

SECTION II: OBJECT OF THE CONTRACT

• II.1)
  DESCRIPTION
• II.1.1)
  Title attributed to the contract by the contracting authority

  EMH - print management services.

• II.1.2)
  Type of contract and location of works, place of delivery or of performance

  Services

  Service category: No 1

  Main place of performance UKF-East Midlands (England).

  NUTS code UKF

• II.1.3)
  The notice involves

  The establishment of a framework agreement

II.1.4)
Information on framework agreement

• II.1.5)
  Short description of the contract or purchase(s)

  EMHG’s print service requirements break down as follows;

  — Print on demand, which will offset the high costs of internal colour printing,

  — Forms and stationery, through on line proofing within established templates,

  — Repro and layout, composition, etc within design guidelines,

  — Mailing services, including access to Walksort and Mailsort discounts,

  — Marketing print, leaflets, magazines and similar work,

  — Digital asset management, including EMHG ownership of all artwork and photography.

• II.1.6)
  Common procurement vocabulary (CPV)

  22000000

• II.1.7)
  Contract covered by the Government Procurement Agreement (GPA)

  No

• II.1.8)
  Division into lots

  Yes

  tenders should be submitted for one or more lots

• II.1.9)
  Variants will be accepted

  No

• II.2)
  QUANTITY OR SCOPE OF THE CONTRACT

II.2.1)
Total quantity or scope

• II.2.2)
  Options

  No

• II.3)
  DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

  Duration in months: 60 (from the award of the contract)

INFORMATION ABOUT LOTS

LOT NO: 1

TITLE Design services

• 1)SHORT DESCRIPTION

  — Repro and layout of marketing materials in line with design guidelines,

  — Major and minor amends where required for corporate stationery and marketing print.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  22000000

3)QUANTITY OR SCOPE

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

5)ADDITIONAL INFORMATION ABOUT LOTS

LOT NO: 2

TITLE Printing services

• 1)SHORT DESCRIPTION

  — Corporate stationery, including; forms, business cards, compliment slips and letterheads,

  — Marketing print, including; leaflets, magazines, newsletters, flyers, posters and brochures.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  22000000

3)QUANTITY OR SCOPE

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

5)ADDITIONAL INFORMATION ABOUT LOTS

LOT NO: 3

TITLE Fulfilment and mailing services

• 1)SHORT DESCRIPTION

  — Data cleansing,

  — Fulfilment services (i.e. folding and insertion),

  — Mailing services, including access to Walk sort and / or Mail sort discounts.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  22000000

3)QUANTITY OR SCOPE

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

5)ADDITIONAL INFORMATION ABOUT LOTS

LOT NO: 4

TITLE Digital asset management

• 1)SHORT DESCRIPTION

  — Management of artwork (electronic data management including version control),

  — Photography services.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  22000000

3)QUANTITY OR SCOPE

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

5)ADDITIONAL INFORMATION ABOUT LOTS

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)
  CONDITIONS RELATING TO THE CONTRACT

III.1.1)
Deposits and guarantees required

III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded

• III.1.4)
  Other particular conditions to which the performance of the contract is subject

  No

• III.2)
  CONDITIONS FOR PARTICIPATION
• III.2.1)
  Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

  Information and formalities necessary for evaluating if requirements are met: The information that will be required will be detailed in the ITT that will be issued in connection with this contract.

• III.2.2)
  Economic and financial capacity

  Information and formalities necessary for evaluating if requirements are met: The information that will be required will be detailed in the ITT that will be issued in connection with this contract.

• III.2.3)
  Technical capacity

  Information and formalities necessary for evaluating if requirements are met:

  The information that will be required will be detailed in the ITT that will be issued in connection with this contract.

• III.2.4)
  Reserved contracts

  No

III.3)
CONDITIONS SPECIFIC TO SERVICES CONTRACTS

III.3.1)
Execution of the service is reserved to a particular profession

III.3.2)
Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

SECTION IV: PROCEDURE

• IV.1)
  TYPE OF PROCEDURE
• IV.1.1)
  Type of procedure

  Open

• IV.1.2)
  Limitations on the number of operators who will be invited to tender or to participate

  Envisaged minimum number 3 maximum number 6

  Objective criteria for choosing the limited number of candidates: The information will be detailed in the pre-qualifying questionnaire that will be issued in connection with this contract.

IV.1.3)
Reduction of the number of operators during the negotiation or dialogue

• IV.2)
  AWARD CRITERIA
• IV.2.1)
  Award criteria

  The most economically advantageous tender in terms of the criteria stated below

  1. Services standards. Weighting 35

  2. Environmental responsibilities. Weighting 10

  3. Administration and support. Weighting 15

  4. Price. Weighting 40

• IV.2.2)
  An electronic auction will be used

  No

• IV.3)
  ADMINISTRATIVE INFORMATION
• IV.3.1)
  File reference number attributed by the contracting authority

  EMH/P2D/Print management Services

• IV.3.2)
  Previous publication(s) concerning the same contract

  No

• IV.3.3)
  Conditions for obtaining specifications and additional documents

  Payable documents No

• IV.3.4)
  Time-limit for receipt of tenders or requests to participate

  10.9.2010

IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates

• IV.3.6)
  Language(s) in which tenders or requests to participate may be drawn up

  English.

IV.3.7)
Minimum time frame during which the tenderer must maintain the tender

IV.3.8)
Conditions for opening tenders

SECTION VI: COMPLEMENTARY INFORMATION

• VI.1)
  THIS IS A RECURRENT PROCUREMENT

  No

• VI.2)
  CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

  No

VI.3)
ADDITIONAL INFORMATION

VI.4)
PROCEDURES FOR APPEAL

VI.4.1)
Body responsible for appeal procedures

VI.4.2)
Lodging of appeals

VI.4.3)
Service from which information about the lodging of appeals may be obtained

• VI.5)
  DATE OF DISPATCH OF THIS NOTICE:

  27.7.2010