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Tender: UK-Ardrossan: insurance services

Fri, 30/07/2010 - 05:30
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UK-Ardrossan: insurance services

2010/S 146-225919

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

  • I.1)
    NAME, ADDRESSES AND CONTACT POINT(S)

    Contact: Attn: Tel. E-mail: Cunninghame Housing Association Ltd
    82-84 Glasgow Street
    Finance
    Mr Fettes McDonald
    KA22 8EHArdrossan
    UNITED KINGDOM
    +44 7850755770
    fettes.mcdonald@fmdfinance.co.uk

    Internet address(es)

    Address of the buyer profile http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx...

    Further information can be obtained at:Attn: Tel. E-mail: Cunninghame Housing Association Ltd
    82-84 Glasgow Street
    Mr Fettes McDonald
    KA22 8EHArdrossan
    UNITED KINGDOM
    +44 7850755770
    fettes.mcdonald@fmdfinance.co.uk

    Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at:Attn: Tel. E-mail: Cunninghame Housing Association Ltd
    82-84 Glasgow Street
    Mr Fettes McDonald
    KA22 8EHArdrossan
    UNITED KINGDOM
    +44 7850755770
    fettes.mcdonald@fmdfinance.co.uk

    Tenders or requests to participate must be sent to:Attn: Tel. Cunninghame Housing Association Ltd
    82-84 Glasgow Street
    Mr Frank Sweeney
    KA22 8EHArdrossan
    UNITED KINGDOM
    +44 1294468360

  • I.2)
    TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

    Other Registered Social Landlord

    Housing and community amenities

SECTION II: OBJECT OF THE CONTRACT

  • II.1)
    DESCRIPTION
  • II.1.1)
    Title attributed to the contract by the contracting authority

    Insurance services for Cunninghame Housing Association Ltd.

  • II.1.2)
    Type of contract and location of works, place of delivery or of performance

    Services

    Service category: No 6

    Main place of performance North and East Ayrshire.

    NUTS code UK

  • II.1.3)
    The notice involves

    A public contract

    • II.1.4)
    Information on framework agreement

  • II.1.5)
    Short description of the contract or purchase(s)

    All candidates should be authorised and regulated by Financial Services Authority. Insurance services include but are not limited to the following classes:

    — housing stock buildings and contents,

    — housing stock factored,

    — housing & hostel contents,

    — general office buildings and contents,

    — works in progress,

    — loss of rent,

    — computer equipment,

    — business interruption,

    — public liability,

    — employers liability, legal expenses & EPL,

    — fidelity guarantee,

    — personal accident,

    — motor,

    — terrorism,

    — trustees indemnity.

    Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=1....

  • II.1.6)
    Common procurement vocabulary (CPV)

    66510000

  • II.1.7)
    Contract covered by the Government Procurement Agreement (GPA)

    Yes

  • II.1.8)
    Division into lots

    No

    • II.1.9)
    Variants will be accepted

  • II.2)
    QUANTITY OR SCOPE OF THE CONTRACT
  • II.2.1)
    Total quantity or scope

    The initial contract period is for 36 months with the option to extend annually for a further 2 years subject to performance being acceptable.

  • II.2.2)
    Options

    Yes

    description of these options: Candidates will be asked to provide costs for an initial 36 month period with the ability to extend.

    • II.3)
    DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

  • III.1)
    CONDITIONS RELATING TO THE CONTRACT

    • III.1.1)
    Deposits and guarantees required

    III.1.2)
    Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

    III.1.3)
    Legal form to be taken by the group of economic operators to whom the contract is to be awarded

  • III.1.4)
    Other particular conditions to which the performance of the contract is subject

    Yes

    (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

    (2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.

    (3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.

    (4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.

    (5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.

    (6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

  • III.2)
    CONDITIONS FOR PARTICIPATION
  • III.2.1)
    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

    (2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.

    (3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.

    (4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.

    (5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.

    (6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

    (7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.

    (8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established

    (9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

  • III.2.2)
    Economic and financial capacity

    Information and formalities necessary for evaluating if requirements are met: (1) All candidates will be required to provide a reference from their bank.

    (2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.

    (3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.

    (4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

  • III.2.3)
    Technical capacity

    Information and formalities necessary for evaluating if requirements are met:

    (1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.

    (2) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.

    (3) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.

    (4) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.

    (5) An indication of the proportion of the contract which the services provider intends possibly to subcontract.

    (6) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.

    • III.2.4)
    Reserved contracts

  • III.3)
    CONDITIONS SPECIFIC TO SERVICES CONTRACTS
  • III.3.1)
    Execution of the service is reserved to a particular profession

    Yes

    Insurance Companies authorised under the Insurance Companies Act 1982 or equivalent legislation and or Insurance Brokers who are authorised and regulated by Financial Services Authority.

  • III.3.2)
    Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

    Yes

SECTION IV: PROCEDURE

  • IV.1)
    TYPE OF PROCEDURE
  • IV.1.1)
    Type of procedure

    Open

    • IV.1.2)
    Limitations on the number of operators who will be invited to tender or to participate

    IV.1.3)
    Reduction of the number of operators during the negotiation or dialogue

  • IV.2)
    AWARD CRITERIA
  • IV.2.1)
    Award criteria

    The most economically advantageous tender in terms of the criteria stated below

    1. Price. Weighting 50 %

    2. Claims handling arrangments. Weighting 15 %

    3. Social housing sector experience. Weighting 15 %

    4. Risk management/innovation. Weighting 5 %

    5. Financial status of supplier. Weighting 15 %

  • IV.2.2)
    An electronic auction will be used

    No

  • IV.3)
    ADMINISTRATIVE INFORMATION

    • IV.3.1)
    File reference number attributed by the contracting authority

    IV.3.2)
    Previous publication(s) concerning the same contract

    IV.3.3)
    Conditions for obtaining specifications and additional documents

  • IV.3.4)
    Time-limit for receipt of tenders or requests to participate

    13.9.2010 - 12:00

    • IV.3.5)
    Date of dispatch of invitations to tender or to participate to selected candidates

  • IV.3.6)
    Language(s) in which tenders or requests to participate may be drawn up

    English.

    • IV.3.7)
    Minimum time frame during which the tenderer must maintain the tender

  • IV.3.8)
    Conditions for opening tenders

    Date: 13.9.2010 - 12:00

    Place

    82-84 Glasgow Street, Ardrossan

SECTION VI: COMPLEMENTARY INFORMATION

    VI.1)
    THIS IS A RECURRENT PROCUREMENT

    VI.2)
    CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

  • VI.3)
    ADDITIONAL INFORMATION

    (SC Ref:190417)

  • VI.4)
    PROCEDURES FOR APPEAL
  • VI.4.1)
    Body responsible for appeal procedures

    Cunninghame Housing Association Ltd
    82-84 Glasgow Street
    KA22 8EHArdrossan
    UNITED KINGDOM

  • VI.4.2)
    Lodging of appeals

    Precise information on deadline(s) for lodging appeals: Housing Association will incorporate a minimum of a 10 calendar day standstill period at the point when information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the body responsible for the appeals procedure before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from the contact detailed in point I of this contract notice. If an appeal regarding the award of contract has not been successfully resolved The Public Contracts (Scotland) Regulations 2006 (SSI 2006 no 1) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the Sheriff Court or Court of Session. Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.

    • VI.4.3)
    Service from which information about the lodging of appeals may be obtained

  • VI.5)
    DATE OF DISPATCH OF THIS NOTICE:

    27.7.2010