Tender: UK-Nothallerton: time accounting or human resources software package

UK-Nothallerton: time accounting or human resources software package

2010/S 146-225846

CONTRACT NOTICE

Supplies

SECTION I: CONTRACTING AUTHORITY

• I.1)
  NAME, ADDRESSES AND CONTACT POINT(S)

  Contact: Attn: Tel. E-mail: Hambleton District Council
  Civic Centre Stone Cross Northallerton North Yorshire
  Human Resources Manager
  Chris Dunn
  DL6 2UUNothallerton
  UNITED KINGDOM
  +44 08451211555
  payroll@richmondshire.gov.uk

  Internet address(es)

  General address of the contracting authority http://www.hambleton.gov.uk

  Address of the buyer profile http://www.hambleton.gov.uk

  Further information can be obtained at: As in above-mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)

  Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)

• I.2)
  TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

  Regional or local authority

  General public services

  Environment

  Housing and community amenities

  Recreation, culture and religion

  The contracting authority is purchasing on behalf of other contracting authorities Yes

SECTION II: OBJECT OF THE CONTRACT

• II.1)
  DESCRIPTION
• II.1.1)
  Title attributed to the contract by the contracting authority

  Integrated HR, payroll and expenses system/solution.

• II.1.2)
  Type of contract and location of works, place of delivery or of performance

  Supplies

  Purchase

  Main place of delivery Within the district of Hambleton.

  NUTS code UKE2

• II.1.3)
  The notice involves

  A public contract

II.1.4)
Information on framework agreement

• II.1.5)
  Short description of the contract or purchase(s)

  The main scope is to procure a fully integrated and web enabled HR, payroll and expenses system/solution for a shared service across 2 Authorities, which meets all HM revenue and customs payroll standards.

  The required modules are core HR, absence management, management information, recruitment, health and safety, self service for both managers and employees, core payroll, expenses and P11D reporting, and learning and development.

  Full product support and upgrades are also required. The 2 Authorities are looking for software providers who have a clear understanding of the requirements and risks associated with public sector bodies’ HR and payroll systems.

  Primarily, the integrated system will support the employment of individuals across both Authorities who may be employed by one Authority but working across a shared service. This may involve reporting lines across more than one Authority and also employees with different sets of terms and conditions. Processes will be devolved where appropriate to satisfy user requirement and to support any future changes to structure.

  Richmondshire and Hambleton District Councils hope to enter into partnership arrangements with other organisations for HR and payroll solutions in the future.

  The contract duration will be for a minimum period of 60 months with the option to extend up to a further 60 months.

  All requirements are detailed in the pre-qualification questionnaire, which can be found on Hambleton District Councils' website at the following link - http://www.hambleton.gov.uk/business/tenders_and_contracts/procurement_c....

  All pre-qualification questionnaires need to be completed and returned either via electronically or in paper format to the contact as detailed in Section I.1 and by the closing date as stated in Section IV.3.4.

• II.1.6)
  Common procurement vocabulary (CPV)

  48450000, 79631000, 79211110, 72212450, 48000000, 48810000

• II.1.7)
  Contract covered by the Government Procurement Agreement (GPA)

  Yes

• II.1.8)
  Division into lots

  No

• II.1.9)
  Variants will be accepted

  Yes

II.2)
QUANTITY OR SCOPE OF THE CONTRACT

II.2.1)
Total quantity or scope

II.2.2)
Options

II.3)
DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)
  CONDITIONS RELATING TO THE CONTRACT

III.1.1)
Deposits and guarantees required

III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded

• III.1.4)
  Other particular conditions to which the performance of the contract is subject

  No

• III.2)
  CONDITIONS FOR PARTICIPATION
• III.2.1)
  Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

  Information and formalities necessary for evaluating if requirements are met: All requirements for participation are detailed in the pre-qualification questionnaire, which can be found on Hambleton District Councils' website at the following link - http://www.hambleton.gov.uk/business/tenders_and_contracts/procurement_c....

• III.2.2)
  Economic and financial capacity

  Information and formalities necessary for evaluating if requirements are met: All requirements for participation are detailed in the pre-qualification questionnaire, which can be found on Hambleton District Councils' website at the following link - http://www.hambleton.gov.uk/business/tenders_and_contracts/procurement_c....

  Minimum level(s) of standards possibly required All requirements for participation are detailed in the pre-qualification questionnaire, which can be found on Hambleton District Councils' website at the following link - http://www.hambleton.gov.uk/business/tenders_and_contracts/procurement_c....

• III.2.3)
  Technical capacity

  Information and formalities necessary for evaluating if requirements are met:

  All requirements for participation are detailed in the pre-qualification questionnaire, which can be found on Hambleton District Councils' website at the following link - http://www.hambleton.gov.uk/business/tenders_and_contracts/procurement_c....

  Minimum level(s) of standards possibly required

  All requirements for participation are detailed in the pre-qualification questionnaire, which can be found on Hambleton District Councils' website at the following link - http://www.hambleton.gov.uk/business/tenders_and_contracts/procurement_c....

  All pre-qualification questionnaires need to be completed and returned by the closing date as stated.

• III.2.4)
  Reserved contracts

  No

III.3)
CONDITIONS SPECIFIC TO SERVICES CONTRACTS

III.3.1)
Execution of the service is reserved to a particular profession

III.3.2)
Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

SECTION IV: PROCEDURE

• IV.1)
  TYPE OF PROCEDURE
• IV.1.1)
  Type of procedure

  Restricted

• IV.1.2)
  Limitations on the number of operators who will be invited to tender or to participate

  Envisaged minimum number 5 maximum number 10

  Objective criteria for choosing the limited number of candidates: 1. A suitable appraisal of the Tenderers financial standing;

  2. Experience of working with shared service arrangements in Local Government;

  3. Acceptable references from existing customers, including Local Government customers working in shared services;

  4. The ability to deliver the key objectives of the proposed system;

  5. A suitable appraisal of the Tenderer’s Health & Safety accreditation;

  6. A suitable appraisal of the Tenderers Equal Opportunities Policy;

  7. A suitable appraisal of the Tenderers environment / sustainability policy.

IV.1.3)
Reduction of the number of operators during the negotiation or dialogue

• IV.2)
  AWARD CRITERIA
• IV.2.1)
  Award criteria

  The most economically advantageous tender in terms of the criteria stated below

  1. Price/affordability. Weighting 70

  2. Compliance with the tender specification. Weighting 20

  3. A suitable level of customer maintenance and support.. Weighting 5

  4. The ability to deliver a software solution which fully supports shared service arrangements. Weighting 5

• IV.2.2)
  An electronic auction will be used

  No

• IV.3)
  ADMINISTRATIVE INFORMATION
• IV.3.1)
  File reference number attributed by the contracting authority

  HDC/RDC HR PAYROLL

• IV.3.2)
  Previous publication(s) concerning the same contract

  No

• IV.3.3)
  Conditions for obtaining specifications and additional documents

  Time limit for receipt of requests for documents or for accessing documents 26.8.2010 - 12:00

  Payable documents No

• IV.3.4)
  Time-limit for receipt of tenders or requests to participate

  26.8.2010 - 12:00

• IV.3.5)
  Date of dispatch of invitations to tender or to participate to selected candidates

  15.9.2010

• IV.3.6)
  Language(s) in which tenders or requests to participate may be drawn up

  English.

IV.3.7)
Minimum time frame during which the tenderer must maintain the tender

IV.3.8)
Conditions for opening tenders

SECTION VI: COMPLEMENTARY INFORMATION

• VI.1)
  THIS IS A RECURRENT PROCUREMENT

  No

• VI.2)
  CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

  No

VI.3)
ADDITIONAL INFORMATION

VI.4)
PROCEDURES FOR APPEAL

VI.4.1)
Body responsible for appeal procedures

VI.4.2)
Lodging of appeals

VI.4.3)
Service from which information about the lodging of appeals may be obtained

• VI.5)
  DATE OF DISPATCH OF THIS NOTICE:

  27.7.2010