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Tender: UK-Edinburgh: audio-visual equipment

Fri, 30/07/2010 - 05:30
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UK-Edinburgh: audio-visual equipment

2010/S 146-225679

CONTRACT NOTICE

Supplies

SECTION I: CONTRACTING AUTHORITY

  • I.1)
    NAME, ADDRESSES AND CONTACT POINT(S)

    Contact: Attn: Tel. E-mail: Fax Scottish Parliamentary Corporate Body
    The Scottish Parliament, Procurement Services
    Procurement Services
    Helen Henry
    EH99 1SPEdinburgh
    UNITED KINGDOM
    +44 1313486625
    procurement@scottish.parliament.uk
    +44 1313486621

    Internet address(es)

    General address of the contracting authority http://www.scottish.parliament.uk

    Address of the buyer profile http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx...

    Further information can be obtained at:Contact: Attn: Tel. E-mail: Fax Internet: Scottish Parliamentary Corporate Body
    The Scottish Parliament, Procurement Services
    Procurement Services
    Helen Henry
    EH99 1SPEdinburgh
    UNITED KINGDOM
    +44 1313486625
    procurement@scottish.parliament.uk
    +44 1313486621
    http://www.scottish.parliament.uk

    Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at:Contact: Attn: Tel. E-mail: Fax Internet: Scottish Parliamentary Corporate Body
    The Scottish Parliament, Procurement Services
    Procurement Services
    Helen Henry
    EH99 1SPEdinburgh
    UNITED KINGDOM
    +44 1313486625
    procurement@scottish.parliament.uk
    +44 1313486621
    http://www.scottish.parliament.uk

    Tenders or requests to participate must be sent to:Contact: Attn: Tel. E-mail: Fax Internet: Scottish Parliamentary Corporate Body
    The Scottish Parliament, Procurement Services
    Procurement Services
    Helen Henry
    EH99 1SPEdinburgh
    UNITED KINGDOM
    +44 1313486625
    procurement@scottish.parliament.uk
    +44 1313486621
    http://www.scottish.parliament.uk

  • I.2)
    TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

    Body governed by public law

    Other Parliamentary Services

SECTION II: OBJECT OF THE CONTRACT

  • II.1)
    DESCRIPTION
  • II.1.1)
    Title attributed to the contract by the contracting authority

    Hire of audio visual and presentation equipment and associated services.

  • II.1.2)
    Type of contract and location of works, place of delivery or of performance

    Supplies

    Hire purchase

    Main place of delivery The Scottish Parliament, Edinburgh.

    NUTS code UKM25

  • II.1.3)
    The notice involves

    A public contract

    • II.1.4)
    Information on framework agreement

  • II.1.5)
    Short description of the contract or purchase(s)

    The Scottish Parliamentary Corporate Body (SPCB) is seeking to appoint an organisation to provide audio visual and presentation equipment (on a hire basis) and for the provision of associated technical support services.

    The type of equipment required for hire includes:

    — plasma/LED screens (sizes ranging from 42” to 84”) plus stands,

    — projection systems,

    — lectern microphones,

    — mixing desks,

    — radio and lapel microphones,

    — laptops and interfaces,

    — fast fold screens,

    — handheld voting pads and reporting software,

    — colour changing lighting and gobo projection,

    — exterior lighting including floodlighting and exterior projection,

    — modular or custom built staging.

    Support services include:

    — on-site audio visual technical support,

    — stage and set design,

    — lighting design.

  • II.1.6)
    Common procurement vocabulary (CPV)

    32321200, 71356300

  • II.1.7)
    Contract covered by the Government Procurement Agreement (GPA)

    Yes

  • II.1.8)
    Division into lots

    No

    • II.1.9)
    Variants will be accepted

  • II.2)
    QUANTITY OR SCOPE OF THE CONTRACT
  • II.2.1)
    Total quantity or scope

    The type of equipment required for hire includes:

    — plasma/LED screens (sizes ranging from 42” to 84”) plus stands,

    — projection systems,

    — lectern microphones,

    — mixing desks,

    — radio and lapel microphones,

    — high specification laptops and interfaces,

    — fast fold screens,

    — handheld voting pads and reporting software,

    — colour changing lighting and gobo projection,

    — exterior lighting including floodlighting and exterior projection,

    — modular or custom built staging.

    Support services include:

    — on-site audio visual technical support,

    — stage and set design,

    — lighting design.

  • II.2.2)
    Options

    Yes

    description of these options: The Contract may be extended at the sole discretion of the SPCB for a period of up to 24 months.

  • II.3)
    DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

    Starting 2.2.2011. Completion 1.2.2014

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

  • III.1)
    CONDITIONS RELATING TO THE CONTRACT

    • III.1.1)
    Deposits and guarantees required

    III.1.2)
    Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

    III.1.3)
    Legal form to be taken by the group of economic operators to whom the contract is to be awarded

  • III.1.4)
    Other particular conditions to which the performance of the contract is subject

    No

  • III.2)
    CONDITIONS FOR PARTICIPATION
  • III.2.1)
    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

    (2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.

    (3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.

    (4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.

    (5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.

    (6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

    (7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established

    (8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

    • III.2.2)
    Economic and financial capacity

    III.2.3)
    Technical capacity

    III.2.4)
    Reserved contracts

    III.3)
    CONDITIONS SPECIFIC TO SERVICES CONTRACTS

    III.3.1)
    Execution of the service is reserved to a particular profession

    III.3.2)
    Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

SECTION IV: PROCEDURE

  • IV.1)
    TYPE OF PROCEDURE
  • IV.1.1)
    Type of procedure

    Open

    • IV.1.2)
    Limitations on the number of operators who will be invited to tender or to participate

    IV.1.3)
    Reduction of the number of operators during the negotiation or dialogue

  • IV.2)
    AWARD CRITERIA
  • IV.2.1)
    Award criteria

    The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

  • IV.2.2)
    An electronic auction will be used

    No

  • IV.3)
    ADMINISTRATIVE INFORMATION
  • IV.3.1)
    File reference number attributed by the contracting authority

    NIC/G&S/54

    • IV.3.2)
    Previous publication(s) concerning the same contract

  • IV.3.3)
    Conditions for obtaining specifications and additional documents

    Time limit for receipt of requests for documents or for accessing documents 30.8.2010

  • IV.3.4)
    Time-limit for receipt of tenders or requests to participate

    10.9.2010 - 12:00

    • IV.3.5)
    Date of dispatch of invitations to tender or to participate to selected candidates

  • IV.3.6)
    Language(s) in which tenders or requests to participate may be drawn up

    English.

    • IV.3.7)
    Minimum time frame during which the tenderer must maintain the tender

  • IV.3.8)
    Conditions for opening tenders

    Date: 7.9.2010 - 12:00

    Place

    The Scottish Parliament, Edinburgh.

SECTION VI: COMPLEMENTARY INFORMATION

    VI.1)
    THIS IS A RECURRENT PROCUREMENT

    VI.2)
    CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

  • VI.3)
    ADDITIONAL INFORMATION

    The SPCB has adopted an electronic system for managing the tendering process - 'InTend'. The tender documentation for this contract will be issued and collected electronically via the current tenders tab on the e-tendering website https://in-tendhost.co.uk/scottishparliament.

    For guidance on how to register and download these documents please use the help facility through the In-Tend. https://in-tendhost.co.uk/scottishparliament/.

    For further assistance on using the E-Tendering website please contact Nicole Hornall on +44 1313486619.

    The SPCB does not commit to letting a Contract for all or any of the requirements listed should it become evident that it is not economically advantageous to do so.

    The SPCB will not be liable for any costs incurred by those expressing interest in or tendering for this Contract.

    Any Contract awarded shall be governed by and construed in accordance with the laws of Scotland and both parties submit to the exclusive jurisdiction of the Scottish Courts.

    As part of the SPCB responsibilities under the Freedom of Information (Scotland) Act 2002, the SPCB may be required to disclose information provided by you in relation to this requirement, to anyone who makes a request under the act.

    The SPCB provides no guarantee of the volume or value of business that will be procured from the Contract throughout its term.

    (SC Ref:182620).

    (SC Ref:190400)

  • VI.4)
    PROCEDURES FOR APPEAL
  • VI.4.1)
    Body responsible for appeal procedures

    E-mail: Tel. Internet: Fax Scottish Parliamentary Corporate Body
    Procurement Services
    EH99 1SPEdinburgh
    UNITED KINGDOM
    procurement@scottish.parliament.uk
    +44 1313486625
    www.scottish.parliament.uk
    +44 1313486621

  • VI.4.2)
    Lodging of appeals

    Precise information on deadline(s) for lodging appeals: The SPCB will incorporate a minimum of 10 calendar days standstill period at the point at which information on the decision to award a contract is communicated to tenderers. This period is to allow sufficient time to examine the contract award decision and to assess whether it is appropriate to initiate a review procedure. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts (Scotland) Regulations 2006 (SI 2006 No1) provide for aggrieved parties to take action in the Sheriff Court of Session. Any such action must be brought promptly (generally 3 months). Where the contract has not been entered into, the court may order the setting aside of the award decision or order the authority to amend any document and may award damages.

    • VI.4.3)
    Service from which information about the lodging of appeals may be obtained

  • VI.5)
    DATE OF DISPATCH OF THIS NOTICE:

    27.7.2010