Tender: UK-London: graffiti removal services

UK-London: graffiti removal services

2010/S 145-224279

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

• I.1)
  NAME, ADDRESSES AND CONTACT POINT(S)

  Contact: Attn: Tel. E-mail: The Council of the London Borough of Ealing
  Perceval House, 14-16 Uxbridge Road, Ealing
  Strategic Procurement
  Surekha Chavda
  W5 2HLLondon
  UNITED KINGDOM
  +44 2088257333
  chavdas@ealing.gov.uk

  Internet address(es)

  General address of the contracting authority www.ealing.gov.uk

  Address of the buyer profile http://www.ealing.gov.uk/services/business/procurement

  Further information can be obtained at: As in above-mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)

  Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)

• I.2)
  TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

  Regional or local authority

  General public services

SECTION II: OBJECT OF THE CONTRACT

• II.1)
  DESCRIPTION
• II.1.1)
  Title attributed to the contract by the contracting authority

  Graffiti & flyposting removal contract.

• II.1.2)
  Type of contract and location of works, place of delivery or of performance

  Services

  Service category: No 27

  Main place of performance London Borough of Ealing.

  NUTS code UKI23

• II.1.3)
  The notice involves

  A public contract

II.1.4)
Information on framework agreement

• II.1.5)
  Short description of the contract or purchase(s)

  The London Borough of Ealing invites expressions of interest for the removal of graffiti and flyposting from various buildings, structures and surfaces from within its boundaries for a period of 3 years from June 2011, with an option to extend for up to a further 3 years.

  Ealing Council is looking to build upon its “Making The Borough Cleaner” policy and wishes to continue to operate a successful service for the “next-day” removal of all reported incidents of graffiti and flyposting.

  Ealing is looking for an organisation with the experience of operating a large contract for the removal of graffiti and flyposting from both private and public property in an environmentally friendly manner. Value for money and quality are the most important factors and will form the bases of evaluation.

• II.1.6)
  Common procurement vocabulary (CPV)

  90690000, 45452100

• II.1.7)
  Contract covered by the Government Procurement Agreement (GPA)

  Yes

• II.1.8)
  Division into lots

  No

• II.1.9)
  Variants will be accepted

  Yes

• II.2)
  QUANTITY OR SCOPE OF THE CONTRACT
• II.2.1)
  Total quantity or scope

  The removal of graffiti and flyposting from both private and public property in an environmentally friendly manner and operating on a “next-day” removal of all reported incidents of graffiti and flyposting basis.

• II.2.2)
  Options

  Yes

  description of these options: An option will be available to extend the contract for a further 3 years.

  Number of possible renewals 1

• II.3)
  DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

  Starting 5.6.2011. Completion 4.6.2017

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)
  CONDITIONS RELATING TO THE CONTRACT
• III.1.1)
  Deposits and guarantees required

  A parent company guarantee may be required.

III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded

• III.1.4)
  Other particular conditions to which the performance of the contract is subject

  No

• III.2)
  CONDITIONS FOR PARTICIPATION
• III.2.1)
  Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

  Information and formalities necessary for evaluating if requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent;

  (2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process;

  (3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession;

  (4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession;

  (5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register;

  (6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process;

  (7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation;

  (8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established;

  (9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

• III.2.2)
  Economic and financial capacity

  Information and formalities necessary for evaluating if requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance;

  (2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice;

  (3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

  Minimum level(s) of standards possibly required All candidates will be required to provide evidence that their stated annual turnover exceeds 2 000 000 GBP. Where the stated annual turnover is less than the 2 000 000 GBP deemed necessary to support this contract, the candidate will not be invited to tender. If bidding as part of a consortium we may review the capacities of other entities or members in the group. Where a consortium cannot demonstrate a current annual turnover of 2 000 000 GBP or above the consortium will not be invited to tender.

• III.2.3)
  Technical capacity

  Information and formalities necessary for evaluating if requirements are met:

  (1) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001;

  (2) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards;

  (3) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests;

  (4) An indication of the proportion of the contract which the services provider intends possibly to subcontract;

  (5) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;

  (6) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.

  Awareness of the requirements of the TUPE regulations.

  For other conditions, please refer to the PQQ.

  Minimum level(s) of standards possibly required

  In order to assess whether a candidate meets the minimum standards of technical and/or professional ability we consider necessary to ensure that all elements of the contract are fully delivered, candidates will be asked to nominate a list of referees from which we will select 3, who are local authorities, public bodies or companies and with whom the bidder been engaged in a similar contract. References will be taken up as part of the selection process. We reserve the right to consult further with candidates’ stated referees as part of the process of awarding the contract.

III.2.4)
Reserved contracts

III.3)
CONDITIONS SPECIFIC TO SERVICES CONTRACTS

III.3.1)
Execution of the service is reserved to a particular profession

III.3.2)
Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

SECTION IV: PROCEDURE

• IV.1)
  TYPE OF PROCEDURE
• IV.1.1)
  Type of procedure

  Restricted

• IV.1.2)
  Limitations on the number of operators who will be invited to tender or to participate

  Envisaged minimum number 5 maximum number 6

IV.1.3)
Reduction of the number of operators during the negotiation or dialogue

• IV.2)
  AWARD CRITERIA
• IV.2.1)
  Award criteria

  The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

• IV.2.2)
  An electronic auction will be used

  No

• IV.3)
  ADMINISTRATIVE INFORMATION
• IV.3.1)
  File reference number attributed by the contracting authority

  721

• IV.3.2)
  Previous publication(s) concerning the same contract

  Prior information notice

  Notice number in OJ: 2010/S 68-101983 of 8.4.2010

IV.3.3)
Conditions for obtaining specifications and additional documents

• IV.3.4)
  Time-limit for receipt of tenders or requests to participate

  1.9.2010 - 16:00

• IV.3.5)
  Date of dispatch of invitations to tender or to participate to selected candidates

  30.9.2010

• IV.3.6)
  Language(s) in which tenders or requests to participate may be drawn up

  English.

IV.3.7)
Minimum time frame during which the tenderer must maintain the tender

IV.3.8)
Conditions for opening tenders

SECTION VI: COMPLEMENTARY INFORMATION

• VI.1)
  THIS IS A RECURRENT PROCUREMENT

  Yes

  estimated timing for further notices to be published: 24 months from award of contract

VI.2)
CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

• VI.3)
  ADDITIONAL INFORMATION

  Candidates will be required to carry out a demonstration of removing graffiti showing their overall approach to the entire task. The Invitation to tender will set out further details.

  In the event of any change to the timetable, Tenders will be opened within 5 days of the amended closing date for return of tenders. Tenders will be kept in a secure location until opened. For the exact time and date please contact the person named in I.1.

  (MT Ref:77701)

VI.4)
PROCEDURES FOR APPEAL

VI.4.1)
Body responsible for appeal procedures

VI.4.2)
Lodging of appeals

VI.4.3)
Service from which information about the lodging of appeals may be obtained

• VI.5)
  DATE OF DISPATCH OF THIS NOTICE:

  27.7.2010