Tender: UK-Aylesbury: building-cleaning services

UK-Aylesbury: building-cleaning services

2010/S 145-224267

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

• I.1)
  NAME, ADDRESSES AND CONTACT POINT(S)

  Contact: Attn: Tel. E-mail: Fax Aylesbury Vale District Council
  Unit 18 Pembroke Road
  Mr B Bryant, Operations Manager, Aylesbury
  As above
  HP20 1DGAylesbury
  UNITED KINGDOM
  +44 1296585500
  bbryant@aylesburyvaledc.gov.uk
  +44 1296397325

  Internet address(es)

  General address of the contracting authority http://www.aylesburyvaledc.gov.uk

  Further information can be obtained at: As in above-mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)

  Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)

• I.2)
  TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

  Regional or local authority

  The contracting authority is purchasing on behalf of other contracting authorities No

SECTION II: OBJECT OF THE CONTRACT

• II.1)
  DESCRIPTION
• II.1.1)
  Title attributed to the contract by the contracting authority

  Contract for the cleaning of public toilets in the Aylesbury Vale District.

• II.1.2)
  Type of contract and location of works, place of delivery or of performance

  Services

  Service category: No 14

  Main place of performance Aylesbury Vale District, Buckinghamshire, UK.

  NUTS code UKJ13

• II.1.3)
  The notice involves

  A public contract

II.1.4)
Information on framework agreement

• II.1.5)
  Short description of the contract or purchase(s)

  Contract for the cleaning of public toilets in the Aylesbury Vale District. The contract is to commence on Monday 4.7.2011, and will terminate on Sunday 3.7.2016 (but with an option for the Council to extend the contract for a further period of up to 2 years, at the discretion of the Council).

• II.1.6)
  Common procurement vocabulary (CPV)

  90911200

• II.1.7)
  Contract covered by the Government Procurement Agreement (GPA)

  Yes

• II.1.8)
  Division into lots

  No

• II.1.9)
  Variants will be accepted

  No

• II.2)
  QUANTITY OR SCOPE OF THE CONTRACT
• II.2.1)
  Total quantity or scope

  As described in II.1.5 above.

  Excluding VAT

  Range between 500 000,00 and 700 000,00 GBP

• II.2.2)
  Options

  Yes

  description of these options: The contract will contain an option for the Council to extend the contract for a further period of up to 2 years, at the discretion of the Council. In this event the estimated value of the contract would be the higher figure in the range set out above.

  provisional timetable for recourse to these options: in months: 60 (from the award of the contract)

  Number of possible renewals 1

• II.3)
  DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

  Starting 4.7.2011. Completion 3.7.2016

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)
  CONDITIONS RELATING TO THE CONTRACT
• III.1.1)
  Deposits and guarantees required

  The successful contractor may be required as a condition of the contract to provide a guarantee bond to guarantee his satisfactory performance of the contract in a sum equivalent to 10 % of the tendered annual value of the contract, based upon the successful contractor’s tendered rates. This Bond shall be capable of being enforced by the Council at any time during the period of the contract, and for a period of 3 months thereafter. Full details of this and any other requirement to provide deposits, guarantees, bonds, insurance, warranties or other forms of securities will be set out in the tender documents.

• III.1.2)
  Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

  Payment will be made by monthly instalments in arrears. Full details will be set out in the tender documents.

• III.1.3)
  Legal form to be taken by the group of economic operators to whom the contract is to be awarded

  Each individual, company or other organisation which is a party to any joint offer may as a consequence be required to accept joint and several liability for the performance of some or all of the elements of the contract. Full details will be set out in the tender documents.

• III.1.4)
  Other particular conditions to which the performance of the contract is subject

  Yes

  The conditions of contract with which the successful contractor will be required to comply will be set out in the tender documentation.

• III.2)
  CONDITIONS FOR PARTICIPATION
• III.2.1)
  Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

  Information and formalities necessary for evaluating if requirements are met: As set out in Articles 45 – 46 of Directive 2004/18/EC, and Regulation 23 of the Public Contracts Regulations 2006 (SI 2006/5), as amended by the Public Contracts (Amendment) Regulations 2009 (SI 2009/2992).

  Economic operators wishing to express interest in being included on the list of those to be invited to submit bids are required to respond in writing to the contact point set out in I.1 above. All persons doing so will be required to complete a pre-qualification questionnaire and to provide other information with regard to their personal situation, economic and financial capacity, and technical capacity. Further details may be obtained from the source detailed in Section I.1 of this notice.

• III.2.2)
  Economic and financial capacity

  Information and formalities necessary for evaluating if requirements are met: Economic operators will be required to provide such information with regard to their economic and financial capacity as is set out in the pre-qualification questionnaire referred to in III.2.1 above. This may include (inter alia):

  (i) a reference from their bank;

  (ii) statements of accounts or extracts from those accounts relating to their business covering the 3 previous financial years including the overall turnover of the applicant and the turnover in respect of the activities which are of a similar type to the subject matter of this notice;

  (iii) evidence of relevant indemnity insurance;

  (iv) balance-sheets or extracts from their balance-sheets, where publication of the balancesheet is required under the law of the country in which the economic operator is established.

  Minimum level(s) of standards possibly required Economic operators will be required to obtain a minimum threshold score of 50 % against each of the principal Evaluation Criteria (and each of any Evaluation Sub-Criteria) specified in relation to the assessment of their economic and financial capacity by reference to the information provided in response to the pre-qualification questionnaire (and any other information provided by way of clarification upon request by the Council). Full details of the method of assessment will be set out in the pre-qualification questionnaire referred to above.

• III.2.3)
  Technical capacity

  Information and formalities necessary for evaluating if requirements are met:

  Economic operators will be required to provide such information with regard to their technical capacity/professional ability as is set out in the pre-qualification questionnaire referred to in III.2.1 above. This may include any of the matters specified in Regulation 25 of the Public Contracts Regulations 2006.

  Minimum level(s) of standards possibly required

  Economic operators will be required to obtain a minimum threshold score of 50 % against each of the principal Evaluation Criteria (and each of any Evaluation Sub-Criteria) specified in relation to the assessment of their technical capacity/professional ability by reference to the information provided in response to the pre-qualification questionnaire (and any other information provided by way of clarification upon request by the Council). Full details of the method of assessment will be set out in the pre-qualification questionnaire referred to above.

• III.2.4)
  Reserved contracts

  No

• III.3)
  CONDITIONS SPECIFIC TO SERVICES CONTRACTS
• III.3.1)
  Execution of the service is reserved to a particular profession

  No

• III.3.2)
  Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

  No

SECTION IV: PROCEDURE

• IV.1)
  TYPE OF PROCEDURE
• IV.1.1)
  Type of procedure

  Restricted

• IV.1.2)
  Limitations on the number of operators who will be invited to tender or to participate

  Envisaged number of operators 6

  Objective criteria for choosing the limited number of candidates: The criteria and method of selection will be set out in the pre- qualification questionnaire referred to referred to in III.2.1 above.

IV.1.3)
Reduction of the number of operators during the negotiation or dialogue

• IV.2)
  AWARD CRITERIA
• IV.2.1)
  Award criteria

  The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

• IV.2.2)
  An electronic auction will be used

  No

• IV.3)
  ADMINISTRATIVE INFORMATION
• IV.3.1)
  File reference number attributed by the contracting authority

  BB/AED/Proc/73

• IV.3.2)
  Previous publication(s) concerning the same contract

  No

• IV.3.3)
  Conditions for obtaining specifications and additional documents

  Payable documents No

• IV.3.4)
  Time-limit for receipt of tenders or requests to participate

  17.9.2010 - 12:00

IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates

• IV.3.6)
  Language(s) in which tenders or requests to participate may be drawn up

  English.

IV.3.7)
Minimum time frame during which the tenderer must maintain the tender

IV.3.8)
Conditions for opening tenders

SECTION VI: COMPLEMENTARY INFORMATION

• VI.1)
  THIS IS A RECURRENT PROCUREMENT

  No

• VI.2)
  CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

  No

• VI.3)
  ADDITIONAL INFORMATION

  1) It is the Council’s view that the provisions of the Acquired Rights Directive (77/187/EEC, as amended by Directive 98/50/EC and consolidated in 2001/23/EC) and associated UK legislation (in particular the Transfer of Undertakings (Protection of Employment) Regulations 2006 (SI 2006/246)) may apply to any service provision change or transfer of the undertakings involved in providing these services immediately prior to the date of commencement of the contract referred to in this notice.

  2) The Council reserves the right, subject to the appropriate procurement regulations, to change without notice the basis of, or the procedures for, this competitive tendering process or to terminate the process at any time. All economic operators who have registered an interest in tendering/have been selected to submit a tender (dependant upon the progress of the procurement) will be notified in writing in such an event. Under no circumstances shall the Council incur any liability in respect of any costs, losses or expenses which may have been incurred by economic operators prior to any such decision, or which may be incurred as a consequence of the decision.

  3) The Council is a ‘Public Authority’ as defined by the Freedom of Information Act 2000 and/or the Environmental Information Regulations 2004, and all documentation and correspondence received from any economic operator in connection with a request to participate in this procurement, or in response to any invitation to tender which may be issued by the Council in relation to this procurement will be treated in accordance with the said Act and/or Regulations, and may be subject to disclosure.

• VI.4)
  PROCEDURES FOR APPEAL

VI.4.1)
Body responsible for appeal procedures

• VI.4.2)
  Lodging of appeals

  Precise information on deadline(s) for lodging appeals: As set out in the Public Contracts Regulations 2006, as amended by the Public Contracts (Amendment) Regulations 2009.

  These provisions may be briefly summarised as follows: The Council will incorporate a minimum 10 calendar day standstill period prior to awarding the contract, commencing at the point at which reasons for the award of the contract are communicated to economic operators electronically (or 15 calendar days if communicated by other means). This period allows economic operators to request further debriefing from the Council. Economic operators have 2 working days from notification of the award decision within which to request such a debriefing, by contacting the contact point specified in Section I.1 above. The relevant information must be communicated a minimum of 3 working days prior to the expiry of the standstill period.

  The Regulations provide that a breach of the duty owed by the Council in accordance with Regulations 47A or 47B of the Public Contracts Regulations 2006 (as amended) is actionable by any economic operator which in consequence suffers or risks suffering loss or damage. Proceedings for that purpose must be started in the High Court (England, Wales and Northern Ireland). Any such action must be brought within the relevant time periods specified in the Regulations. When proceedings have been started in respect of the Council’s decision to award the contract and the contract has not been entered into the Council is required to refrain from entering into the contract until such time as that suspension is brought to an end by any of the means specified in the Regulations. The Court has power to set aside an award decision, order the Council to amend any document or award damages (in a case where a contract has not been entered into), or to make a declaration of ineffectiveness, impose penalties or award damages (in a case where a contract has been entered into).

VI.4.3)
Service from which information about the lodging of appeals may be obtained

• VI.5)
  DATE OF DISPATCH OF THIS NOTICE:

  26.7.2010