Tender: UK-London: medical software package

UK-London: medical software package

2010/S 145-223981

CONTRACT NOTICE

Supplies

SECTION I: CONTRACTING AUTHORITY

• I.1)
  NAME, ADDRESSES AND CONTACT POINT(S)

  Attn: Tel. E-mail: Fax Barts and the London NHS Trust
  9 Prescot Street, Aldgate
  Debra Day, Procurement Manager
  E1 8PRLondon
  UNITED KINGDOM
  +44 2074804620
  debra.day@bartsandthelondon.nhs.uk
  +44 2077919678

  Further information can be obtained at: As in above-mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)

  Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)

• I.2)
  TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

  Regional or local authority

  Health

  The contracting authority is purchasing on behalf of other contracting authorities No

SECTION II: OBJECT OF THE CONTRACT

• II.1)
  DESCRIPTION
• II.1.1)
  Title attributed to the contract by the contracting authority

  UK-Aldgate, London: integrated electronic document management and workflow software solution for health records.

• II.1.2)
  Type of contract and location of works, place of delivery or of performance

  Supplies

  Purchase

  Main place of delivery Barts and The London NHS Trust.

  Whitechapel.

  London.

  E1 1BB.

  Inner London - East.

  NUTS code UKI12

• II.1.3)
  The notice involves

  A public contract

II.1.4)
Information on framework agreement

• II.1.5)
  Short description of the contract or purchase(s)

  Barts and the London require an electronic document management and workflow solution for Medical Records which must be integrated with their patient administration system, Cerner Millenium. This solution must provide access to patient medical records across all trust sites on demand, content management, and security as needed and full record retention management capability. Tender responses will only be considered from suppliers who can evidence integration with Cerner Millennium, and with documented experience in a Health Records environment. Knowledge and experience of associated governance issues related to electronically held records in general, and health data specifically, is required. Additionally, the ability to manage complete retention and disposal rules, relating to Healthcare Records Management and Electronic Document Storage. Medical software package. This tender will be managed by the trust's Oracle e-tendering system - to participate suppliers must be registered on Oracle and confirm their interest via the Oracle system - please follow instructions under section VI complementary information (3) additional information at the bottom of this notice.

• II.1.6)
  Common procurement vocabulary (CPV)

  48180000

II.1.7)
Contract covered by the Government Procurement Agreement (GPA)

• II.1.8)
  Division into lots

  No

II.1.9)
Variants will be accepted

II.2)
QUANTITY OR SCOPE OF THE CONTRACT

II.2.1)
Total quantity or scope

II.2.2)
Options

II.3)
DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)
  CONDITIONS RELATING TO THE CONTRACT

III.1.1)
Deposits and guarantees required

III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

• III.1.3)
  Legal form to be taken by the group of economic operators to whom the contract is to be awarded

  Joint and several liability.

• III.1.4)
  Other particular conditions to which the performance of the contract is subject

  No

• III.2)
  CONDITIONS FOR PARTICIPATION
• III.2.1)
  Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

  Information and formalities necessary for evaluating if requirements are met: (a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;

  (b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;

  (c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;

  (d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;

  (e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;

  (f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;

  (g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;

  (h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;

  (i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;

  (j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;

  (k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.

• III.2.2)
  Economic and financial capacity

  Information and formalities necessary for evaluating if requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;

  (b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;

  (c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.

• III.2.3)
  Technical capacity

  Information and formalities necessary for evaluating if requirements are met:

  (a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;

  (d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking's study and research facilities;

  (e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body's agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;

  (f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking's managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;

  (g) for public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;

  (i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;

  (j) an indication of the proportion of the contract which the services provider intends possibly to subcontract.

• III.2.4)
  Reserved contracts

  No

• III.3)
  CONDITIONS SPECIFIC TO SERVICES CONTRACTS
• III.3.1)
  Execution of the service is reserved to a particular profession

  No

III.3.2)
Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

SECTION IV: PROCEDURE

• IV.1)
  TYPE OF PROCEDURE
• IV.1.1)
  Type of procedure

  Competitive dialogue

• IV.1.2)
  Limitations on the number of operators who will be invited to tender or to participate

  Envisaged minimum number 3 maximum number 6

  Objective criteria for choosing the limited number of candidates: A pre-qualification questionnaire will be issued on closure of the advertisement and these will be scored to determine those companies who will be invited to enter into Competitive Dialogue with the Trust.

• IV.1.3)
  Reduction of the number of operators during the negotiation or dialogue

  Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated Yes

• IV.2)
  AWARD CRITERIA
• IV.2.1)
  Award criteria

  The most economically advantageous tender in terms of the criteria stated below

  Ability to fulfil tender specification. Weighting 25

  Total cost of ownership / added value and innovation. Weighting 25

  Methodology of approach to contract - including project plans / management for service implementation. Weighting 20

  Quality of proposed resources - suitability and availability. Weighting 10

  Specific understanding of the trust's requirements. Weighting 10

  After sales support and service / training. Weighting 10

• IV.2.2)
  An electronic auction will be used

  No

• IV.3)
  ADMINISTRATIVE INFORMATION
• IV.3.1)
  File reference number attributed by the contracting authority

  Please quote Tender Reference No T27-10

• IV.3.2)
  Previous publication(s) concerning the same contract

  No

• IV.3.3)
  Conditions for obtaining specifications and additional documents

  Payable documents No

• IV.3.4)
  Time-limit for receipt of tenders or requests to participate

  30.8.2010 - 12:00

• IV.3.5)
  Date of dispatch of invitations to tender or to participate to selected candidates

  6.9.2010

• IV.3.6)
  Language(s) in which tenders or requests to participate may be drawn up

  English.

IV.3.7)
Minimum time frame during which the tenderer must maintain the tender

• IV.3.8)
  Conditions for opening tenders

  Date: 15.10.2010 - 12:00

  Place

  Barts and The London NHS Trust.

  Trust Office.

  Ashfield Street.

  London.

  E1 1BB.

  Persons authorised to be present at the opening of tenders No

SECTION VI: COMPLEMENTARY INFORMATION

• VI.1)
  THIS IS A RECURRENT PROCUREMENT

  No

VI.2)
CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

• VI.3)
  ADDITIONAL INFORMATION

  Please note that barts and the London NHS trust is now using Oracle sourcing to procure goods and services. Suppliers must register on to the Oracle system in order to participate in this process. To register please go to. www.bartsandthelondon.nhs.uk and click "about us." Then click on procurement and supplies (on left hand side) followed by clicking on supplier zone. After clicking "tendering and contracting opportunities" click on supplier e-tendering opportunities. Suppliers must be allocated a username and password to access the Oracle system - please follow instructions. Only one contact e-mail address will be allocated to each participating supplier - all information will be sent to the one named individual only. After registration is complete please log on to the system and "create a response" confirming your wish to be considered for this tender.

  GO reference: GO 10072615/01.

VI.4)
PROCEDURES FOR APPEAL

VI.4.1)
Body responsible for appeal procedures

VI.4.2)
Lodging of appeals

VI.4.3)
Service from which information about the lodging of appeals may be obtained

• VI.5)
  DATE OF DISPATCH OF THIS NOTICE:

  26.7.2010