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Tender: UK-Liverpool: financial leasing services

Wed, 28/07/2010 - 05:30
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UK-Liverpool: financial leasing services

2010/S 144-222575

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

  • I.1)
    NAME, ADDRESSES AND CONTACT POINT(S)

    Contact: Tel. E-mail: Buying Solutions
    Royal Liver Building, Pier Head
    Lee Mathison
    L3 1PELiverpool
    UNITED KINGDOM
    +44 3454102222
    lee.mathison@buyingsolutions.gsi.gov.uk

    Internet address(es)

    General address of the contracting authority www.buyingsolutions.gov.uk

    Further information can be obtained at: Internet: www.buyingsolutions.gov.uk

    Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: Internet: www.buyingsolutions.gov.uk

    Tenders or requests to participate must be sent to: Internet: www.buyingsolutions.gov.uk

  • I.2)
    TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

    Ministry or any other national or federal authority, including their regional or local sub-divisions

    Other Public Procurement

    The contracting authority is purchasing on behalf of other contracting authorities Yes

SECTION II: OBJECT OF THE CONTRACT

  • II.1)
    DESCRIPTION
  • II.1.1)
    Title attributed to the contract by the contracting authority

    Pan Government Vehicle Leasing and Fleet Outsource Solution Framework - RM 858.

  • II.1.2)
    Type of contract and location of works, place of delivery or of performance

    Services

    Service category: No 27

    Main place of performance Various locations within the geographical borders of the United Kingdom with some overseas requirement as requested by contracting authoritites.

    NUTS code UK

  • II.1.3)
    The notice involves

    The establishment of a framework agreement

  • II.1.4)
    Information on framework agreement

    Framework agreement with several operators

    Duration of the framework agreement: Duration in year(s): 4

    Estimated total value of purchases for the entire duration of the framework agreement

    estimated cost excluding VAT

    Range: between 1 000 000 000 and 2 000 000 000 GBP

  • II.1.5)
    Short description of the contract or purchase(s)

    Buying Solutions, as part of the Government’s Centralised Procurement agenda along with strategic partners within the public sector, is seeking to establish a pan government framework agreement for the supply of leased motor vehicles as well as additional services associated with the implementation and management of outsourced fleets used by UK public sector bodies including but not limited to those set out in VI.3.

    The use of this framework agreement for the supply of leased motor vehicles as well as additional services associated with the implementation and management of outsourced fleets to Central Government Departments, Executive Agencies and Non Departmental Public Bodies will be mandatory.

    The framework will be divided into two specific requirements:

    Requirement. 1 Provision of lease vehicles (Contract Hire) (Lots 1 to 6), including alternative fuel vehicles (as they become available), vehicle service maintenance and repair with the option of sale and lease back and other lease services.

    Lot 1: Contract hire of passenger vehicles (including 4x4s and mini buses) and Light Commercial Vehicles up to 3.5T, which do not require conversion or are not subject to Operating Licence Requirements.

    Suppliers will be required to supply vehicles from a full range of vehicle manufacturers as required, including the submission of electronic quotes via the customer’s online quotation system utilising a live Web Service interface.

    Lot 2: Contract hire of passenger vehicles (including 4x4s and mini buses) and Light Commercial Vehicles up to 3.5T, which require conversion or are subject to Operating Licence Requirements. Also including the Contract Hire of commercial vehicles above 3.5T and below 7.5T which may or may not require conversion.

    Suppliers will be required to supply vehicles including the supply of converted vehicles from a full range of vehicle manufacturers as required.

    Lot 3: Contract Hire of Commercial Vehicles 7.5T and above including trailers with the option to provide municipal vehicles.

    Suppliers will be required to supply vehicles including the supply of converted vehicles from a full range of vehicle manufacturers as required.

    Lot 4: Contract hire of commercial vehicles 7.5T and above from a single manufacturer.

    Suppliers will be required to supply vehicles from a single vehicle manufacturer as required.

    Lot 5: Contract hire of buses and coaches excluding mini buses.

    Suppliers will be required to supply vehicles including the supply of converted vehicles from a single or multi range of vehicle manufacturers as required.

    Lot 6: Contract hire of motorcycles with the option to supply quad bikes.

    Suppliers will be required to supply vehicles with the option to supply converted Motorcycles and Quad Bikes from a single or multiple range of vehicle manufacturers as required.

    Requirement. 2 Provision of leased vehicles (contract hire) including alternative fuel vehicles as they become available with additional fleet services (Lots 7 and 8) shall include:

    Lot 7: Single source supply of leased passenger vehicles and commercial vehicles up to 7.5T with the option to provide additional vehicles and fleet management services as required.

    Suppliers who will provide contract hire vehicles for all of a customer’s vehicle requirements along with additional fleet management services. This may include the management of pool fleets, providing consolidated invoicing, managing and or transitioning existing fleet arrangements, (including offering potential Sale and Leasebacks of existing owned vehicles).

    Lot 8: Fleet Outsource Solution for the total management and sourcing of an outsourced vehicle fleet for all Passenger and Commercial Vehicles with the option to provide additional services as required.

    Suppliers may be required to source (in an open and transparent way) and manage purchased, contract hire and short term hire vehicles for the customers along with additional fleet management services. This may include the management of pool fleets, vehicle service maintenance and repair, providing consolidated invoicing, managing and the transitioning existing fleet arrangements, (including offering potential Sale and Leasebacks of existing owned vehicles).

    The suppliers will be required to monitor and manage driver demand and vehicle supply to ensure vehicle availability whilst minimising fleet costs. A Fleet Management System including the implementation of a telematic solution may be required to monitor vehicle utilisation.

  • II.1.6)
    Common procurement vocabulary (CPV)

    66114000, 34114000, 50111110, 50111100, 50111000, 50117100, 60000000, 34420000, 34410000, 34223300, 34210000, 34140000, 34139000, 34138000, 34130000, 34121000, 34115200, 34120000, 34114400, 34113000, 34100000, 34110000

  • II.1.7)
    Contract covered by the Government Procurement Agreement (GPA)

    Yes

  • II.1.8)
    Division into lots

    Yes

    tenders should be submitted for one or more lots

  • II.1.9)
    Variants will be accepted

    No

  • II.2)
    QUANTITY OR SCOPE OF THE CONTRACT
  • II.2.1)
    Total quantity or scope

    Excluding VAT

    Range between 1 000 000 000 and 2 000 000 000 GBP

    • II.2.2)
    Options

    II.3)
    DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

INFORMATION ABOUT LOTS

    LOT NO: 1

    TITLE Contract hire of passenger vehicles (including 4x4s and Mini Buses) and Light Commercial Vehicles up to 3.5T, which do not require conversion or are not subject to Operating Licence Requirements.

  • 1)SHORT DESCRIPTION

    As described in II.1.5 above.

  • 2)COMMON PROCUREMENT VOCABULARY (CPV)

    66114000, 34114400, 34115200, 34120000, 34113000, 34110000, 34100000

    • 3)QUANTITY OR SCOPE

  • 4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

    Duration in months: 48 (from the award of the contract)

  • 5)ADDITIONAL INFORMATION ABOUT LOTS

    It is anticipated that a maximum of 10 providers will be awarded a place on the framework under this lot.

    LOT NO: 2

    TITLE Contract hire of passenger vehicles (including 4x4s and mini buses) and Light Commercial Vehicles up to 3.5T, which require conversion or are subject to Operating Licence Requirements. Also including the Contract Hire of commercial vehicles above 3.5T and below 7.5T which may or may not require conversion.

  • 1)SHORT DESCRIPTION

    As described in II.1.5 above.

  • 2)COMMON PROCUREMENT VOCABULARY (CPV)

    66114000, 34114000, 50117100, 34113000, 34110000, 34115200, 34120000, 34139000, 34130000, 34114400, 34100000

    • 3)QUANTITY OR SCOPE

  • 4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

    Duration in months: 48 (from the award of the contract)

  • 5)ADDITIONAL INFORMATION ABOUT LOTS

    It is anticipated that a maximum of 10 providers will be awarded a place on the Framework under this Lot.

    LOT NO: 3

    TITLE Contract hire of commercial Vehicles 7.5T and above including trailers with the option to provide municipal vehicles.

  • 1)SHORT DESCRIPTION

    As described in II.1.5 above.

  • 2)COMMON PROCUREMENT VOCABULARY (CPV)

    66114000, 34114000, 50117100, 34139000, 34138000, 34220000, 34210000, 34140000, 34130000, 34100000

    • 3)QUANTITY OR SCOPE

  • 4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

    Duration in months: 48 (from the award of the contract)

  • 5)ADDITIONAL INFORMATION ABOUT LOTS

    It is anticipated that a maximum of 5 providers will be awarded a place on the framework under this Lot.

    LOT NO: 4

    TITLE Contract hire of commercial vehicles 7.5T and above from a single manufacturer.

  • 1)SHORT DESCRIPTION

    As described in II.1.5 above.

  • 2)COMMON PROCUREMENT VOCABULARY (CPV)

    66114000, 34139000, 34138000, 34210000, 34140000, 34130000, 34100000

    • 3)QUANTITY OR SCOPE

  • 4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

    Duration in months: 48 (from the award of the contract)

  • 5)ADDITIONAL INFORMATION ABOUT LOTS

    It is anticipated that a maximum of 5 providers will be awarded a place on the Framework under this Lot.

    LOT NO: 5

    TITLE Contact hire of buses and coaches excluding mini buses

  • 1)SHORT DESCRIPTION

    As described in II.1.5 above.

  • 2)COMMON PROCUREMENT VOCABULARY (CPV)

    66114000, 34114000, 50117100, 34121000, 34100000

    • 3)QUANTITY OR SCOPE

  • 4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

    Duration in months: 48 (from the award of the contract)

  • 5)ADDITIONAL INFORMATION ABOUT LOTS

    It is anticipated that a maximum of 5 providers will be awarded a place on the framework under this lot.

    LOT NO: 6

    TITLE Contract hire of motorcycles with the option to supply quad bikes.

  • 1)SHORT DESCRIPTION

    As described in II.1.5 above.

  • 2)COMMON PROCUREMENT VOCABULARY (CPV)

    66114000, 50117100, 34420000, 34410000, 34100000

    • 3)QUANTITY OR SCOPE

  • 4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

    Duration in months: 48 (from the award of the contract)

  • 5)ADDITIONAL INFORMATION ABOUT LOTS

    It is anticipated that a maximum of 5 providers will be awarded a place on the Framework under this Lot.

    LOT NO: 7

    TITLE Single source supply of leased passenger vehicles and commercial vehicles up to 7.5T with the option to provide additional vehicles and fleet management services as required.

  • 1)SHORT DESCRIPTION

    As described in II.1.5 above.

  • 2)COMMON PROCUREMENT VOCABULARY (CPV)

    66114000, 34114000, 50111110, 50111100, 50117100, 34114400, 34139000, 34420000, 34410000, 34223300, 34140000, 34130000, 34121000, 34115200, 34120000, 34110000, 34100000

    • 3)QUANTITY OR SCOPE

  • 4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

    Duration in months: 48 (from the award of the contract)

  • 5)ADDITIONAL INFORMATION ABOUT LOTS

    It is anticipated that a maximum of 5 providers will be awarded a place on the Framework under this Lot.

    LOT NO: 8

    TITLE Fleet Outsource Solution for the total management and sourcing of an outsourced vehicle fleet for all passenger and commercial vehicles with the option to provide additional services as required.

  • 1)SHORT DESCRIPTION

    As described in II.1.5 above.

  • 2)COMMON PROCUREMENT VOCABULARY (CPV)

    50111100, 66114000, 34114000, 50111110, 50111000, 50117100, 60000000, 34114400, 34139000, 34420000, 34410000, 34223300, 34140000, 34130000, 34121000, 34115200, 34120000, 34110000, 34100000

    • 3)QUANTITY OR SCOPE

  • 4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

    Duration in months: 48 (from the award of the contract)

  • 5)ADDITIONAL INFORMATION ABOUT LOTS

    It is anticipated that a maximum of 5 providers will be awarded a place on the framework under this lot.

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

  • III.1)
    CONDITIONS RELATING TO THE CONTRACT
  • III.1.1)
    Deposits and guarantees required

    Participants will be advised if this is necessary during the procurement. Parent company and/or other guarantees of performance and financial liability may be required by Buying Solutions if considered appropriate.

    • III.1.2)
    Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

  • III.1.3)
    Legal form to be taken by the group of economic operators to whom the contract is to be awarded

    No special legal form is required but if a contract is awarded to a consortium, the contracting authority may require that any contract awarded be entered into by a single legal entity on the part of the successful candidate.

    • III.1.4)
    Other particular conditions to which the performance of the contract is subject

  • III.2)
    CONDITIONS FOR PARTICIPATION
  • III.2.1)
    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if requirements are met: Any supplier shall be treated as ineligible and shall not be selected if that supplier or its directors or any other person who has powers of representation, decision or control of the supplier has been convicted of any of the following offences:

    (a) conspiracy within the meaning of Section 1 of the Criminal law Act 1977(a) where that conspiracy related to participation in a criminal organisation as defined in Article 2(1) of Council Joint Action 98/733/JHA;

    (b) corruption within the meaning of section 1 of the Public Bodies Corrupt Practices Act 1889 or section 1 of the Prevention of Corruption Act 1906;

    (c) the offence of bribery;

    (d) fraud, where the offence relates to fraud affecting the financial interests of the European Communities as defined by Article 1 of the Convention relating to the protection of the financial interests of the European Union, within the meaning of :

    (i) the offence of cheating the Revenue;

    (ii) the offence of conspiracy to defraud;

    (iii) fraud or theft within the meaning of the Theft Act 1968 and the Theft Act 1978;

    (iv) fraudulent trading within the meaning of section 458 of the Companies Act 1985;

    (v) defrauding the Customs within the meaning of the Customs and Excise Management Act 1979 and the Value Added Tax Act 1993;

    (vi) an offence in connection with taxation in the European Community within the meaning of section 71 of the Criminal Justice Act 1993 or

    (vii) destroying, defacing or concealing of documents or procuring the extension of a

    Valuable security within the meaning of section 20 of the Theft Act 1968;

    (e) money laundering within the meaning of the Money Laundering Regulations 2003; or

    (f) any other offence within the meaning of Article 45(1) of the Public Sector Directive as defined by the national law of any relevant State.

    A supplier may be treated as ineligible or may not be selected if that supplier:

    (a) is bankrupt or is being wound up, or has had a receiving order or administration order or bankruptcy restrictions order made against him, or his affairs are being administered by the court, or he has entered into an arrangement with creditors or he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;

    (b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;

    (c) being a partnership constituted under Scots law has granted a trust deed or become otherwise apparently insolvent, or is the subject of a petition presented for sequestration of its estate;

    (d) being a company or any other entity within the meaning of section 255 of the Enterprise Act 2002 has passed a resolution or is the subject of an order by the court for the Company’s winding up otherwise than of the purpose of bona fide

    Reconstruction or amalgamation, or has had a receiver, manager or administrator on behalf of a creditor appointed in respect of the company’s business or any part thereof or is the subject of the above procedures or is the subject of similar.

    Procedures under the law of any other state;

    (e) has been convicted of a criminal offence relating to the conduct of his business or profession;

    (f) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;

    (g) has committed an act of grave misconduct in the course of his business or profession;

    (h) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;

    (i) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;

    (j) is guilty of serious misrepresentation in supplying the information required under this section.

    Participants must express interest and submit completed pre-qualification questionnaires using the Buying Solutions eSourcing portal that can be accessed at www.buyingsolutions.bravosolution.co.uk.

    Responses must be published by the date in IV.3.4.

    Instructions to Express Interest and download the PQQ.

    1. Log onto the Buying Solutions eSourcing Portal:

    https://buyingsolutions.bravosolution.co.uk

    2. Click the ‘Click here to register’ link

    3. Accept the terms and conditions and click ‘continue’

    4. Enter your correct business and user details

    5. Note the username you chose and click ‘Confirm’ when complete

    6. You will receive an email with your unique password (keep this secure)

    7. Login to the portal with the username/password

    8. Click the ‘open access PQQs’ link

    9. Click on the name of the PQQ to display information about the opportunity

    10. Click the ‘express interest’ button (Note: This will move the PQQ from the open

    Area into your ‘My PQQs’ section).

    11. Click the name of the PQQ to display information about the opportunity

    12. You can now access any attachments by clicking the ‘Attachments’ button

    13. You can now choose to ‘reply’ or ‘reject’

    14. Note the deadline for completion, then follow the onscreen instructions to complete the PQQ.

    For assistance please contact our Helpdesk operated by BravoSolution: Freephone: +44 0800011 2470 Fax: +44 2070600480 eMail: help@bravosolution.co.uk

  • III.2.2)
    Economic and financial capacity

    Information and formalities necessary for evaluating if requirements are met: See the relevant PQQ documentation available from www.buyingsolutions.bravosolution.co.uk.

    Minimum level(s) of standards possibly required See the relevant PQQ documentation available from www.buyingsolutions.bravosolution.co.uk.

  • III.2.3)
    Technical capacity

    Information and formalities necessary for evaluating if requirements are met:

    See the relevant PQQ documentation available from www.buyingsolutions.bravosolution.co.uk.

  • III.2.4)
    Reserved contracts

    No

    • III.3)
    CONDITIONS SPECIFIC TO SERVICES CONTRACTS

    III.3.1)
    Execution of the service is reserved to a particular profession

    III.3.2)
    Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

SECTION IV: PROCEDURE

  • IV.1)
    TYPE OF PROCEDURE
  • IV.1.1)
    Type of procedure

    Restricted

  • IV.1.2)
    Limitations on the number of operators who will be invited to tender or to participate

    Envisaged number of operators 200

    Objective criteria for choosing the limited number of candidates: See the relevant PQQ documentation available from www.buyingsolutions.bravosolution.co.uk.

    • IV.1.3)
    Reduction of the number of operators during the negotiation or dialogue

  • IV.2)
    AWARD CRITERIA
  • IV.2.1)
    Award criteria

    The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

  • IV.2.2)
    An electronic auction will be used

    No

  • IV.3)
    ADMINISTRATIVE INFORMATION
  • IV.3.1)
    File reference number attributed by the contracting authority

    RM 858

    • IV.3.2)
    Previous publication(s) concerning the same contract

    IV.3.3)
    Conditions for obtaining specifications and additional documents

  • IV.3.4)
    Time-limit for receipt of tenders or requests to participate

    27.8.2010 - 15:00

    • IV.3.5)
    Date of dispatch of invitations to tender or to participate to selected candidates

  • IV.3.6)
    Language(s) in which tenders or requests to participate may be drawn up

    English.

  • IV.3.7)
    Minimum time frame during which the tenderer must maintain the tender

    Duration in days 120 (from the date stated for receipt of tender)

  • IV.3.8)
    Conditions for opening tenders

    Place

    Electronically, via the contracting authority’s e-tendering tool. Details will be provided to those participants selected to be invited to tender.

    Persons authorised to be present at the opening of tenders No

SECTION VI: COMPLEMENTARY INFORMATION